B08_ATCH_1_Statement_of_Work_OTT_HYDROMET_EQUIP.pdf

Statement of Work for

OTT Hydromet Hydrologic Equipment and Maintenance/Repair Services

SECTION C – REQUIREMENTS

Background

The U.S. Geological Survey (USGS) Water Mission Area, Hydrologic Instrumentation Facility (HIF) has a requirement for maintenance/repair services for OTT Hydromet products.

OTT Hydromet equipment and instruments are deployed and operated at many USGS gaging stations across the Country as part of USGS’s hydrologic data collection network.

USGS hydrologic data is collected, maintained, and interpreted by USGS Water Science Centers operating networks of over 7,500 continuous record stream gages, 10,000 ground water level monitoring stations, and 2,500 water quality stations. Data collected from these monitoring sites are widely used by resource managers, regulators, scientists, engineers, consultants, and the general public to effectively and responsibly use and manage the nation’s water resources.

Maintenance and repair services are needed to support and maintain these instruments and equipment. Such services are also needed to support HIF’s equipment rental program, as well as repairs for Water Science Center-owned equipment. HIF currently conducts a nationwide rental program to support Water Science Center data collection programs with over 500 items on rent. In addition, HIF services customer-owned equipment that is sent to HIF for repair and calibration. Over time, partly due to the harsh environmental conditions in which the equipment is used, the equipment needs repair and servicing. Repair work is often needed after the equipment warranty period has expired, and the work required is beyond the capabilities of HIF’s service technicians.

Scope

The maintenance/repair services shall cover OTT Hydromet equipment (Sutron, OTT, and/or Hydrolab brands) including, but not limited to, the following categories of equipment:

Pressure sensors (submersible and non-submersible), bubbler systems, radar sensors, rain gages, temperature sensors, shaft encoders, velocity and weather sensors, water quality sensors, cellular/Iridium modems, dataloggers, GOES data collection platforms, cellular-based modems, SDI radio devices, cables/interfaces, and mechanical devices and accessories.

General Requirements

Maintenance and repair services shall include all necessary materials, labor, equipment, and facilities, necessary to perform maintenance and make repairs to the damaged and malfunctioning Ott Hydromet equipment. Repair work shall be based on fixed-price pricing based on (1) the maintenance and repair tasks as listed in the attached “Schedule of Maintenance and Repairs for OTT Hydromet Equipement” and (2) commercially established rates for parts and services. The quantities of items needing repairs/servicing will vary depending on failure rates from usage, acts of nature, and vandalism.

Repair Approval Process

The vendor shall provide a written cost estimate, prior to performing any repair/recalibration work. The estimate shall include, at a minimum, the following:

- The vendor part number, item description, manufacturer’s serial number, HIF ID number, and cost of repair. The estimate shall also include a description of the problem or symptoms and needed repair/recalibration work.

The repair/recalibration estimate shall be provided to the Government within 14 days after receipt of the shipment.

The Government shall approve/disapprove of the repair, in writing to the vendor, within 7 days of receiving the estimate.

Reporting

The vendor shall provide a quarterly summary report (spreadsheet) that lists all repairs by repair number (or order number) and an overall summary of monthly charges.

Authorized Government Callers for Repairs

Authorized callers include the following Government representatives:

- TBD

- TBD

Delivered Repair Products and Warranty

Delivered repair products shall perform and operate in accordance with equipment manufacturer specifications, and where applicable, USGS specifications for measurement accuracy. Repair products shall also be covered under a repair warranty.

All parts and labor shall be covered under a warranty of at least 1 year after receipt of the equipment by HIF following maintenance and repair services.

SECTION D – PACKAGING AND MARKING

Transportation, Packaging, and Marking

(a) All shipments of repair equipment shall be made F.O.B. destination at the Contractor’s expense.

(b) Preservation, packaging, and packing shall be in accordance with standard commercial practice, adequate to ensure acceptance by common carrier and safe arrival at destination.

SECTION E – INSPECTION AND ACCEPTANCE

Inspection, acceptance, rejection decisions will be made based upon compliance with proper operation of the equipment based on the manufacturer’s specifications, and where applicable, USGS specifications for measurement accuracy.

Inspection and Acceptance Period for Repairs

It is anticipated that inspection and acceptance of the repair or re-calibration work shall be completed by USGS personnel within 14 days after delivery.

SECTION F – DELIVERIES AND PERFORMANCE

Delivery Period for Repairs

The maintenance/repair estimate shall be provided to the Government within 14 days after receipt of the shipment.

Repairs and recalibrations shall be performed within 30 days of approval by the Government.

Delivery Point

Delivery of all items shall be made F.O.B. Destination, within consignee’s premises to the address set forth below:

U.S. Geological Survey Hydrologic Instrumentation Facility 27 Kirkbride Lane Tuscaloosa, AL 35401 Attn: Warehouse