B08_140G0221R0023_Attch_1_Work_Statement.pdf

Solicitation 140G0221R0023 Attachment 1

USGS Honolulu Perimeter Fence ‐ Page 1 of 16

Statement of Work USGS Honolulu Geomagnetic Observatory

Perimeter Fence Project

Background

The US Geological Survey (USGS) maintains geomagnetic observatories throughout the United States. This site was developed for its current use in 1961 and most of the original buildings remain substantially intact. The observatory, along with a network of others in the United States, is tasked with the very important mission of continually monitoring the magnetic field of the earth and recording valuable data which is used internationally. Generally, these observatories consist of multiple operations buildings and one or more houses. These facilities house the instrumentation and equipment necessary to function within the required mission parameters.

Therefore, the maintenance and upkeep of these facilities is paramount to the mission.

The Honolulu Magnetic Observatory (HON) and Pacific Tsunami Warning Center (PTWC) occupy approximately 175 acres of Federal Government-owned land on the EWA plain. The physical size of the site is required to fulfill its obligation to serve as a USGS magnetic observatory. A large quantity of the site is undeveloped, serving as a magnetic interference-free Exclusion zone (Fig. 1). Most of the un-landscaped area is kiawe (mesquite bush) jungle. The southern portion of the existing site, mostly the area surrounding the buildings and extending to the southern boundary fence, is lawn with mature landscaping. The site is surrounded by residential housing to the south, west and north, and a golf course to the east. It is bordered by North Road to the north and Fort Weaver Road to the south. The site lies approximately 1,000 feet north of the Pacific Ocean. The estimated site elevation is approximately 4 feet above sea level.

On April 28, 2018 the USGS sent GSA a request for Transfer of Excess Property and Related Personal Property, regarding acquisition of a 94 ± acre portion of the 175-acre former National Weather Service (NWS) Pacific Tsunami Warning Center (PTWC) in EWA Beach, Hawaii (Fig 2 and 2a). The request has been approved to acquire the land; however, cost for the value and acquisition of the land has yet been decided. Since it has been established that the USGS will attain the 94 ± acre of land, through purchase or no-cost purchase, it is important to define the parcel’s boundaries before development of the remaining adjacent 81 acres. This development is estimated to take place in the fall of 2021.

Scope

The scope of this project is to repair the existing fence and install a new section of perimeter fence that will surround the 94-acre parcel of land identified for USGS use. Also, there is a plan is to add an entry-way gate.

Site Location:

The USGS operates the Honolulu magnetic observatory at EWA Beach Hawaii.

More information about the observatory, including GPS coordinates, can be found here:

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USGS Honolulu Geomagnetic Observatory Site Information

The address is:

Honolulu Magnetic Observatory 91-270 Fort Weaver Rd Ewa Beach, Hawaii 96706

It is very important that the successful contractor understand that the location of this contract will be at a magnetic collection observatory and that the observatory is to remain operational throughout the life of this contract. In areas where work is required and the USGS must maintain data collection activities, work shall be conducted without disruption to the USGS’s data collection activities as much as possible, and in close coordination with the USGS Facility Manager.

Contractor Tasks:

Item 00010 Repair and Construct a Perimeter Fence and Gate:

The contractor shall:

1. Inspect and repair the existing 3081- LF of perimeter fence with the assistance of the

November 30, 2018 Site Survey, USGS FM, and the USGS OR.

a. The existing fence shall be inspected for any damaged fence or fence related items (e.g. posts, piers…). Any items identified as damaged, shall be fixed and/or replaced. Damaged items shall be approved by FM prior to fixing.

Damage is defined as any fence or parts of the fence that no longer functions in such a way as to impair the value, usefulness, or normal function.

2. Review and Identify, with the assistance of the November 30, 2018 Site Survey, USGS FM, and the USGS OR the location of the existing fence, the new fence, and the new entry gate.

3. Identify approximately 3,783-LF of land (See Fig. 3).

a. Along the path, defined as where the fence will go on the east and south sides of the 94-acre parcel, enough area shall be cleared to allow for fence installation.

b. All cleared debris and trash shall be removed from the site and disposed of properly according to federal, state, and local standards.

4. Install approximately 3,783-LF of new fence (See Figures 4, 5, and 6 for clarity):

(Note: Non-magnetic aluminum materials only)

a. Install concrete piers (gravel base material at bottom of each pier) for each fence post. A High-Strength concrete mix shall be used.

b. Install 2-3/8” fence line posts at 10 ft. on center. Terminal posts shall be 2-7/8”.

c. Install 6-foot-high chain-link fence.

d. Install 1-5/8” top rails along entire new and existing fence.

e. Install 1-5/8” midlevel rails at corners.

f. Install tension and brace bands where required.

g. Install 3/8” truss rods, mid-level rails, with adjustable turnbuckle tighteners at the

USGS Honolulu Perimeter Fence ‐ Page 3 of 16 corners and ends. Rods shall be installed according to manufacture guidelines.

a. Install 3/8” truss rods with turnbuckle tighteners on either side of each tenth line-post. Rods shall be installed according to manufacture guidelines.

b. Install tie-wire to the fence mesh at the top rails.

c. Ensure new fence is taunt, plumb, and straight.

d. Ensure that there are no gaps, between the chain-link fence mesh and the ground, that are greater than 2”. Any gaps that are larger shall be adjusted to meet the requirement.

e. Place “Government Property” signs on the fence face at 200 feet spacing along the exterior of all fence-lines except the west side where residential fences exist. (30 signs shall be provided by USGS)

5. Provide and install a main entry gate (See Fig 7 for example):

a. Install a quality gate with an electrically operated gate opening system, keypad, and mount.

i. Coordinate with FM for gate system approval.

ii. Coordinate with FM on access code.

b. Gate shall be wide enough to allow for emergency vehicles (e.g. fire engine, ambulance) access.

c. Final product will meet or exceed industry standards.

6. Install magnetic disruption gaps at four locations on the new fence-line to reduce magnetic field interference (Fig 8).

a. Coordinate locations with FM.

7. Maintain the surrounding land and structures. Reclaim/fix where any damage has been done due to work. Replanting vegetation or reseeding grass shall be required if damage is excessive.

Excessive defined as: More than is necessary, normal, or desirable;

immoderate.

8. Practice OSHA safety guidelines. All Safety issues will be recorded and reported to the USGS.

ITEM 00020 Security Enhancement Option:

This security enhancement option may be ordered by the Government at the time of award, if/when there is determined a bonafide need and funding is available.

The contractor shall:

1. Install 3-wire outriggers on all posts with 3-strand barbed-wire system placed on top of each fence post (7-foot total fence height). Outriggers shall lean toward the outside of fence (fig. 6).

Reference Note: The entire 6,700-LF of fence shall have 3-barbwire outriggers installed on the tops of each post.

a. Barbed wire Systems shall be installed to manufacture guidelines/standards.

a. All barbed wire shall be tensioned properly, no sagging wires.

b. Outriggers are placed properly and not broken or out-of-line.

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General Requirements:

This project is located on a magnetic observatory that collects continuous data on the Earth’s magnetic field. The contractor shall not work or store equipment or materials within a 300’ radius of the 2 magnetic operations buildings on-site unless approved by the USGS Facility Manager. Any permanently installed materials within a 600’ exclusion radius (Fig. 9; 326-ft) of the magnetic operations buildings shall be Aluminum material only (no Ferrous material) and shall be subject to inspection and approval by the USGS before installation. (Note: the two magnetic buildings are the Variations building and Absolutes building.)

During the solicitation/source-selection phase of this project, prospective contractors shall not contact any of the contacts listed above except for the Contracting Officer, except for communication with the Facility Manager directly relevant to a pre-proposal site visit (if one is scheduled). Failure to comply with this prohibition may result in elimination from further consideration.

The contractor shall (a) commence work under this contract once given the Notice to Proceed (NTP) by the Contracting Officer, (b) prosecute the work diligently, and (c) complete the work no later than 100 days from the Notice to Proceed. The items needed to identify the completion of project, shall include final reclamation and cleanup of premises, punch list completion, QA management and the final product acceptance.

Federal government environmental policies and standards shall be observed. Any environmental or historical issues that arise, shall immediately be brought to the EPS. The USGS Environmental office shall provide guidance and shall be required to ensure compliance to federal, state and local regulations. Non-compliance will not be tolerated.

Dilip Singh Environmental Protection Specialist (EPS) dsingh@usgs.gov Office: 650-329-4145

This project will be done on Federal land. This means there will be no smoking permitted. Any smoking related damages and costs shall become soul responsibility of the primary contractor and shall not transfer add any costs to the Federal Government.

The prime constructor, and all construction subcontractors shall be appropriately licensed for their respective business activity by the State of Hawaii and evidence of such licensure shall be submitted during the initial award stage.

Hours of Operation

All physical construction work conducted on-site shall be coordinated with the OR and/or the FM. All construction work shall occur between the hours of 7:00 AM and 6:00 PM. The

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Contractor shall not work Saturdays, Sundays, legal holidays, or non-normal working hours, unless otherwise authorized by the CO. Request shall be in written form.

Organization at the site

1. Contractor shall take all necessary precautions to prevent fires or injury to the public, building occupant(s), or damage to property of others during the performance of this contract.

2. Contractor shall furnish and install appropriate construction signs, caution tap and/or barricades around any hazardous work areas.

3. Contractor shall thoroughly clean the work area at the end of each workday to ensure that public and employees of the site are not exposed to any unsafe conditions. Any additional steps taken during and after daily construction, to ensure safety, shall be considered by the contractor and his or her employees.

4. All construction debris and rubbish shall be removed from the site daily and disposed of properly according to local, government and federal guidelines.

5. The contractor shall always provide a supervisor for this project to be on the work site during construction.

6. The contractor shall be responsible, at all times, for the supervision and control of the employees that may be assigned to render services under the contract. Fully qualified work personnel shall be available for work at the project’s beginning and shall be maintained throughout the period of performance. At all times, the work under this contract shall be carried out in such a way that there is minimum interference with Government activities.

7. Site access shall be granted to specific supervisory personnel, for contractor access to the site.

8. Any unusual activity or persons shall be brought to the attention of the FM or OR.

9. Limited parking space is available on site. The USGS OR shall designate a parking area

(or areas) for the contractor to park vehicles. Vehicles shall be limited to only those vehicles marked for contractor operations and supervisor use.

10. Egress and ingress routes always need to remain clear to allow for emergency vehicle response.

11. The USGS FM or OR shall designate areas where the contractor can store or place materials and equipment for short-term storage in preparation for installation. There is no inside storage space available. Storage and security of materials and equipment as required for the performance of the contract is the responsibility of the contractor. The contractor shall be responsible for the cleanliness of these areas and their temporary facilities. T

12. The contractor shall be responsible for making all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site.

13. Upon completion of the contract, the contractor shall remove all equipment and excess materials, and shall restore the site to its original condition as approved by the CO or FM.

No additional cost to the government shall be incurred with site restoration.

14. Contractor shall take into consideration adjacent property and housing. Any damage created on their part is solely their responsibility and must be corrected, in connection with the property owner/s, without expense to the government.

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Pre/Post Construction Meeting

There will be a pre-construction meeting with USGS FM, CO, 3-rd Party Quality Assurance contractor, and the awarded Fence Construction Contractor to discuss timelines, questions, and concerns regarding the project. The pre-construction meeting shall be held before the Notice to Proceed (NTP) is given at a time determined by the parties involved. Additional meetings will be held (in-person or virtually) and scheduled as deemed necessary by mutual agreement of the contractor or USGS officials.

A final punch-list meeting will be held to determine acceptance of final product.

Quality Assurance

For this project, the Government has contracted with a 3-rd Party Quality Assurance (QA) contractor, whose purpose is to act as a liaison between the awarded Fence Construction contractor and the USGS FM. The QA contractor is not permitted to make any adjustments to the contract. The QA contractor shall conduct the on-site Site Visit services and onsite QA inspection services (including materials QA inspections, the on-site payroll verifications, % complete verifications, punch list. and magnetic data quality assurance).

All materials and workmanship shall be subject to the inspection and approval of the USGS CO or USGS FM. All work unsatisfactorily performed shall be promptly corrected and made acceptable to the Government at no extra cost.

The USGS CO or USGS FM shall perform project review and acceptance with the contractor upon completion of job performance.

Any instructions, specifications or warranties that will be needed to manage the project’s final product, shall be submitted, to the USGS CO and USGS FM, before the punch list meeting and submittal of final payment. The Government may withhold as much as 5% of the total project as the progress value for the as-built support documentation, until the Final Punchlist document is signed and project is approved.

Materials

The contractor shall furnish all supplies, materials and equipment necessary for performance and completion of the work included in this contract unless otherwise specified. Materials and supplies to be used shall be commercially and locally available products of reputable manufacturers or suppliers and shall be of a quality that will conform to applicable Federal Specifications and Standards and which will be acceptable to USGS Officials.

Specifications

In any case of discrepancy in the specifications, the matter shall be immediately submitted to the

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CO, without whose decision said discrepancy shall not be adjusted by the Contractor, save only at his own risk and expense. Any changes affecting the scope of the work shall originate from and be approved by the CO in writing.

Conditions Affecting the Work

It will be the responsibility of the contractor to inspect the site, determine quality of work involved, compare the specifications with the work to be done, and inform themselves as to all conditions (e.g. vegetation and surface conditions) including other work, if any, being performed. Failure to do so will in no way relieve the successful contractor from the necessity of furnishing any materials or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government. Contractor is required to have a CURRENT contractor license issued by the Government of Hawaii.

Licenses-Permits

The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses or permits, and for complying with any Federal, State, and local laws, codes and regulations in connection with the execution of the work.

Indemnity

The contractor shall confine all work on Government premises to areas authorized or approved by the CO or FM. The contractor shall save and keep harmless and indemnify the Government against any and all liability claims, and costs of whatsoever kind and nature of injury to or death of any person or persons and for loss or damage to any property (Government or otherwise) occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work in connection with this contract, resulting in whole or part from the negligent acts or omissions of the contractor.

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Figure. 1: HON Exclusion Zone

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Figure 2: Google Earth Property Layout (175‐acres)

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Figure 2a: Site Plan

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Figure 3: New Fence Plan

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Figure 4: Fence Items

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Figure 5: Truss Rods and Mid‐Level Rails

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Figure 6: Truss Rods at Tenth Line‐Post Locations

Figure 7: Main Gate

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Figure 8: Fence Gaps

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Figure 9: 600’ Radius Zone