B08_-_140FS126Q0040_Solicitation_Package.pdf

United States Department of the Interior

FISH AND WILDLIFE SERVICE

**Please read the entire Request for Quotation (RFQ) and all attachments prior to submitting quote**

This is a Firm-Fixed Price Contract. All qualified sources may submit a quote, which shall be considered by the agency. The basis of award is trade off method, with tech capability and approach, past performance history (no previous T4Default), and relevant experience. Award will be made to a responsible source pursuant to FAR subpart 9.1.

This is a solicitation for commercial supplies/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and the number is 140FS126Q0040. This is a Woman Owned Small Business Set-Aside. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. The NAICS code is 561720 - Janitorial Services and a PSC of S201. This requirement is in accordance with FAR Part 12, Acquisition of Commercial Items, and award will be pursuant to FAR Part 13.

Complete the SF-1449 (and any Amendments thereto), Filled out Bid Schedule, your Unique Entity ID assigned by SAM.gov (https://sam.gov/content/home), valid email address. In order to have a quote considered, prospective offerors must have an Active SAM (System for Award Management) Registration (https://sam.gov/content/home) with no listed exception

Submit all offers via email to Tanner Frank: Tanner_Frank@fws.gov Telephone calls not accepted.

Site Visit: A site visit will be held 10 AM Local, Tuesday 3/10/26 Klamath Falls Fish and Wildlife Office - 1936 California Avenue, Klamath Falls, OR 97601 Please RSVP to Kimberly Flanagan @ kimberly_flanagan@fws.gov

NOTICE TO PROSPECTIVE CONTRACTORS: If Sub-contractors will perform on this project, the Prime contractor must upon request provide subcontractor information, i.e., company name, supervisor name and contact information and valid email address and telephone number. Failure to do so could result in the quote being considered non-responsible and ineligible for award.

Quotes Due: 1:00 PM Central Time on 3/13/2026 mailto:kimberly_flanagan@fws.gov

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140FS126Q0040

See Schedule See Schedule

FWS SAT 1

FWS, SAT Team 1 5275 Leesburg Pike Falls Church VA 22041

03/13/2026 1300 CS

0044032184

Tanner Frank 0000000000

FS1 100.00

FS1

Joshua Stuart

561720

$22

03/03/2026

0011280613

ADMINISTERED BY:

FWS SAT 1

FWS, SAT Team 1

5275 Leesburg Pike

Falls Church VA 22041 US

DELIVER TO:

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

FWS KLAMATH FALLS FISH AND WILDL OF

1936 CALIFORNIA AVENUE

KLAMATH FALLS OR 97601 US

Submit all offers via email to Tanner Frank:

Tanner_Frank@fws.gov Telephone calls not accepted.

Site Visit: A site visit will be held 10 AM

Local, Tuesday 3/10/26

Klamath Falls Fish and Wildlife Office - 1936

California Avenue, Klamath Falls, OR 97601

Please RSVP to Kimberly Flanagan @ kimberly_flanagan@fws.gov

Period of Performance: 04/01/2026 to

03/31/2031

00010 Janitorial Services - Base Year

Delivery: 03/31/2027

Period of Performance: 04/01/2026 to

03/31/2027

00020 Janitorial Services - Option year 1

(Option Line Item)

Anticipated Exercise Date 01/01/2027

Delivery: 03/31/2028

Period of Performance: 04/01/2027 to

03/31/2028

00030 Janitorial Services - Option Year 2

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140FS126Q0040

(Option Line Item)

Anticipated Exercise Date 01/01/2028

Delivery: 03/31/2029

Period of Performance: 04/01/2028 to

03/31/2029

00040 Janitorial Services - Option Year 3

(Option Line Item)

Anticipated Exercise Date 01/01/2029

Delivery: 03/31/2030

Period of Performance: 04/01/2029 to

03/31/2030

00050 Janitorial Services - Option Year 4

(Option Line Item)

Anticipated Exercise Date 01/01/2030

Delivery: 03/31/2031

Period of Performance: 04/01/2030 to

03/31/2031

STATEMENT OF WORK

Janitorial Services Klamath Falls Fish and Wildlife Office (KFFWO)

1. GENERAL

• The U.S. Fish and Wildlife Service, Klamath Falls Fish and Wildlife Office (KFFWO) has a requirement for performance-based janitorial services for the Main Office Building, Annex Building, and Conference Room Building located at 1936 California Avenue, Klamath Falls, OR 97601.

• The areas requiring janitorial services are the Main Office Building, Annex Building, and the Conference Room Building. The main office is approximately 5,500 square feet, and the adjacent Annex Building is approximately 877 square feet. The conference building is approximately 1,269 square feet. Approximately 20-25 personnel work at the KFFWO.

• The Contractor must have the capabilities to service these types of facilities and possess industry standard qualifications to perform janitorial services in a federal office work environment.

• Work may take place during the workday, weekends, or evenings. The work schedule will be determined by the contractor and Administrative Officer.

• If the Contractor requests to complete work outside normal business hours, they will be required to have all employees who enter any buildings to first pass a background check.

The contractor will work with the Administrative Officer to obtain paperwork for each background check.

• Janitorial Supplies: Contractor must provide any janitorial supplies and equipment used in cleaning the buildings, and unless otherwise specified, provide environmentally safe and biodegradable janitorial supplies.

• Performance: At a minimum, the Contractor is required to take all steps and measures that would be taken by a prudent building owner to maximize the life expectancy of the building and property. All work will be performed completely and in a professional manner to the satisfaction of the Technical Coordinator or Administrative Officer.

Janitorial services performance will be evaluated in accordance with the measures stated in this statement of work.

• Security of Premises: The Contractor shall turn off lights, secure doors, ensure gates are locked/closed, and activate the security alarm as appropriate for all areas pertinent to Contractor’s access prior to exiting the property. The Contractor will report any instance of problems encountered while on-site to the Technical Coordinator or Administrative Officer.

• Accident Reporting: The Contractor shall immediately report all injuries in the performance of work to the Technical Coordinator or Administrative Officer.

• Equipment purchased by the government remains the property of the government.

PLACE AND PERIOD OF PERFORMANCE

• Location:

Klamath Falls Fish and Wildlife Office 1936 California Avenue, Klamath Falls, OR 97601 ο Main Office Building (1936 California Avenue) – Consists of 13 closed door offices, shared open areas, cubicle areas, 3 bathrooms, 1 breakroom, 1 conference room, 1 lobby.

ο Annex Building (next to main building) – Consists of shared office space and cubicles.

ο Conference Room Building (located across the street from the main building) – Consists of 1 large conference room, 2 bathrooms, and 1 open shared area.

• Performance Period:

Five years from date of award, approximately April 1, 2026 – March 31, 2031.

• Service Schedule:

ο All facilities - once per week ο Day and time of service will be determined by Administrative Officer and

Contractor prior to service beginning.

• Access and Security:

ο Contractor personnel must complete a background check for access during non-duty hours.

ο A gate code and key will be provided to personnel with a complete background check; unauthorized individuals may not accompany the contractor.

• Office Duty Hours:

Monday–Friday, 8:00 AM–4:30 PM ο Non-duty Hours: Evenings, weekends, and all Federal holidays

• Service Coordination:

The contractor must submit a service schedule within five business days of the award. The Administrative Officer or Technical Coordinator will approve and manage changes, providing at least 24-hour notice for scheduling adjustments.

2. DEFINITIONS

• Janitorial Service: Sweeping, mopping, vacuuming, dusting, sanitizing, and waste removal service within buildings and restrooms.

o Restrooms: Includes cleaning and sanitizing of all fixtures, including, but not limited to, sinks, toilets, mirrors, wall partitions, paper towel dispensers, etc.

Requires sweeping, mopping, sanitizing, dusting, waste removal, recycling removal, and refilling toilet paper, paper towels, and hand soap.

o Office spaces, shared areas, and lobby: require sweeping/mopping or vacuuming, dusting, waste removal, and recycling removal.

o Windows: Office/shared space/conference room windows require bi-annual washing inside and out, including cleaning of window tracks/frames and screens to ensure debris is removed. Lobby windows and door require monthly cleaning.

3. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND MATERIALS

• Government property shall be used only in direct operations of providing Contractor services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor.

• The Government will furnish all utilities.

• The Government will provide paper products, liquid hand soap, and trash can liners. When these supplies run low it is the responsibility of the contractor’s employee(s) to notify the point of contact that supplies need to be ordered.

• The government will supply gate codes and keys to Contractor personnel who have completed a background check.

4. CONTRACTOR FURNISHED EQUIPMENT, SUPPLIES, AND MATERIALS

• The Contractor will furnish all equipment and cleaning supplies needed to meet the requirements of the contract.

• Equipment must be used and maintained in accordance with the manufacturer’s directions and meet all applicable OSHA standards.

• The Contractor is responsible for using products and equipment as recommended by the manufacturer.

5. SCOPE OF WORK

Vendor will perform the following cleaning services by building:

• Main Office Building (1 day per week)

The Main Office Building (5,500 sq.ft.) is on one level. It contains 13 closed door offices, work cubicles located throughout the building, one meeting room, one kitchen, public open/shared areas, and lobby. The lobby contains a counter, wildlife displays, and visitor seating located inside the front door; this is the access point for anyone that has not completed a background check. There are three restrooms in the main building (men, women, unisex). The women’s restroom contains two stalls and one sink. The men’s restroom contains two stalls, one urinal, and two sinks. The unisex restroom contains one toilet and one sink. There is a locked server room that will always remain locked and will not be accessed by the janitorial personnel. The majority of the building is carpeted, with the exception of linoleum located in the restrooms, kitchen, and rear entrances. Windows are located on 4 sides of the building.

• Annex Office Building (1 day per week)

The Annex Building (approximately 877 sq.ft.) is on one level. This building contains cubicle workspaces and an open shared area. This building is fully carpeted. Windows are located on three sides of the building. There are no restrooms located in this building.

• Conference Building (cleaning 1 day per week)

The Conference Building (approximately 1,269 sq.ft.) is located across the street from the main building in a locked, fenced area. This building has three rooms and two bathrooms. The conference room contains tables, a small kitchenette with a sink, small refrigerator, and kitchen cabinets. The shared room contains tables and technical equipment. The storage room is a small room mainly used to store various items. There are two bathrooms with one toilet and sink in each. This entire building is one level. The building is carpeted, except for the restrooms which contain linoleum floors. There are windows on 4 sides of the building.

5.1 Vendor will perform the following services by task for each building as applicable:

• Restrooms:

o Replenish supplies, cleaning products, paper towels, toilet paper, protective seat covers, and hand soap. Sweep and damp mop floors with disinfectant. Clean and disinfect walls, sinks, partitions, door handles, floors, urinals, and toilets during each cleaning. Remove water rings/stains in sinks and toilets.

• Trashcans and Recycling Containers:

o Empty all trashcans and recycling containers located inside all buildings, this includes trashcans located in restrooms, individual offices/cubicles, and shared areas. Replace plastic wastepaper basket liners and return items where they were located. Perform spot cleaning of trashcans to ensure any food debris or marks are removed.

• Kitchens o Sweep, mop, and disinfect floors in kitchen area. Clean and disinfect counters, sink, microwave, and refrigerator doors. Clean the inside of drawers and cabinets annually.

• Bare Floors o Sweep, mop, and disinfect all tile and linoleum floors located in restrooms and entranceways. Floors shall be free of dust, mud, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. When completed, the floor shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

• Furniture and Dusting o Dust, vacuum, and clean all furniture in common areas, front lobby area, and individual workspaces, including file cabinets, worktables, chairs, credenzas, computer tables, desks, end tables, telephone tables, bookshelves, coat racks, umbrella stands, pictures, maps, telephones, computers, lamps, light fixtures, ceilings, walls and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces. Dust public exhibits as well as vents and louvers in all areas. Janitorial staff may not pick up or move exhibits for dusting but will dust areas that are reachable without moving. Janitorial staff will not move papers or items on desks/work areas/surfaces to dust or clean.

• Carpets and Rugs o Vacuum all rugs and carpets, runners, and carpet protectors so that they are free from all litter, lint, loose soil and debris. Spot-clean carpets as needed. The Contractor shall move any chairs, trash receptacles, and easily moveable items to vacuum underneath, and then replace them in the original position.

• Spot Cleaning and Polishing o Spot clean baseboards, doors, and walls to remove any marks, fingerprints, dust and cobwebs from walls, doors, door frames, door kicks, window frames and partitions. Keep areas around doors and windows free from cobwebs, bugs, dirt, etc.

o Polish all polishable surfaces including door handles, door kick plates, plaques, etc.

• Windows and Screens o All office, conference room, and shared space windows require bi-annual washing inside and out, including cleaning of window tracks and screens to ensure debris is removed. Windows, screens, and tracks may require spot cleaning in between to maintain cleanliness. In addition, lobby windows and front door are to be cleaned monthly, including windows and door frame.

• Carpet Deep Clean o Deep clean all carpets in the high traffic and work/office areas bi-annually. Deep clean carpets using warm water extraction, hot water extraction, or steam cleaning method. Bi-annually, with spot cleaning as necessary.

• Emergency and miscellaneous maintenance functions may be scheduled, and the Contractor shall provide these services in addition to the scheduled services specified in the contract.

Emergency work is required when immediate action to correct or prevent loss or damage of Government Property, or to eliminate hazards to personnel or equipment. The Technical Coordinator or Administrative Officer will order these services as needed. This work must be performed by trained employees of the Contractor and may not be subcontracted. The contractor will include in their next regular invoice details of the emergency/miscellaneous service and, if applicable, materials provided as requested. The Contractor must also include a copy of the Technical Coordinator or Administrative Officer’s request and written confirmation for the additional service.

6.0 Service Conduct and Deliverables

• Unless otherwise provided, the Contractor shall provide all necessary equipment and supplies to provide proper janitorial service as indicated in Scope of Work.

• The Contractor will schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations.

• The Contractor will schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility.

• The Contractor, Technical Coordinator, and Administrative Officer shall determine the work schedules.

• The Contractor is responsible for provision, maintenance, and storage of all equipment and supplies required to perform janitorial services. It is recommended that cleaning supplies/chemical be restricted to as few products as possible and environmentally safe.

• The Contractor will maintain a neat and clean janitorial closet. This improves safety, makes inventory easier, helps eliminate old products no longer used, and reduces the chance of unsafe product interaction. Contractor-owned equipment will not be stored on-site.

• The Contractor will be familiar with and comply with all applicable environmental laws and regulations maintaining clean and safe areas around and in buildings.

• The Contractor is responsible for the purchase of supplies and equipment using the best value and preference for items with the highest percentage of bio-based content. Supplies include, but are not limited to, consumables such as disinfectants and cleaning solutions.

8.0 EVALUATION AND ACCEPTANCE/QUALITY SURVEILLANCE PLAN (QSP)

AND DELIVERABLES:

8.1 Objective: Ensure contractor meets time schedules and complies with performance work statement in a safe and productive manner.

• Performance Indicators: The KFFWO reserves the right to inspect the Contractor’s performance using a 95 percent inspection and validated customer complaints. When notified of a deficiency, items designated as unsatisfactory or below standard shall be corrected by the Contractor at no additional cost to the KFFWO. All corrective action must be completed within 48 hours of notification of the deficiency; if not, a deduction shall be made from the applicable month’s invoice.

Failure of the KFFWO to notify the Contractor of a deficiency does not relieve the contractor of the obligation to perform services nor does it relieve the Contractor of the responsibility to ensure that quality control measures are followed to ensure contract compliance. Contract payment may be reduced for services not performed in compliance with the contract. The determination for deduction amount will be based on a standard calculation for snow removal services as established by the U.S. Fish and Wildlife Service, Contracting and General Services Contracting Officer.

• It is the responsibility of the Contractor to understand all specifications and to comply with all requirements.

• Incentives: Performance will be documented with particular attention to performance that has exceeded the standard or that has failed to meet the standard. Meeting or exceeding Performance may result in exercise of option years.

• If there is a discrepancy with the janitorial service, the Contractor will be notified immediately and must respond in writing, stating plans to correct the discrepancy.

9. QUALITY CONTROL PROGRAM

• The Contractor shall institute and maintain a complete quality-control program to ensure that the requirements of this contract are provided, as specified. The overall goal of the program should be to identify and correct any problems that may exist before they are identified or reported to the Technical Coordinator or Administrative Officer.

• The Contractor will maintain a file of all inspections conducted by the Contractor and corrective actions taken. This should include follow-up inspections to ensure that corrective action was appropriate, complete, and timely. This documentation shall be organized in a logical manner, kept current, and made available to the Technical Coordinator or Administrative Officer upon request during the term of the contract.

• The contractor shall maintain a current listing of employees. The list shall include employee names, contact information, and residence information. The list shall be validated and signed by the contractor and provided to the Administrative Officer. An updated listing must be provided when an employee’s status or information changes.

10. TECHNICAL COORDINATOR DUTIES AND RESPONSIBILITIES

• The Contractor is required to attempt to resolve all questions and/or problems with the

Technical Coordinator or Administrative Officer prior to contacting the Contracting Officer (CO). The Technical Coordinator and Administrative Officer cannot change the performance requirements of the contract; only the CO may alter the terms of this contract, make applicable agreements, or obligate U.S. government funds.

• The Technical Coordinator will be responsible for continuous observations of the contractor’s performance under this contract. All observations of incomplete or defective performance, or safety and health standards violated will be recorded.

• The Technical Coordinator must issue written notices to the Contractor and will require the Contractor to reply, in writing, within five workdays after receipt, explaining reasons for the existing conditions, the corrective action, and procedures taken to prevent recurrence.

• The Technical Coordinator will inspect and accept the goods/services performed by the

Contractor; but will not sign for any services not received or not to standard.

• The Technical Coordinator will verify quantities and/or services on the vendor’s invoice.

• Inform the CO of any performance problems.

11. ACCESS PROCEDURES

• Contractor site workers will require a background check to gain building access outside the hours of 8 a.m. – 4:30 p.m., Monday through Friday, or on Federal holidays. The Contractor will be provided with a Main Office Building key, Annex Building key, Conference Building key, gate/door key/code, and alarm code to enter the buildings at the designated times and days when staff are not available to be present. Janitorial staff may not be accompanied by any person without a completed background check and/or associated with the contracting company/entity. An alarm code for access to the building will be assigned to the vendor after the award of the janitorial service contract and may not be shared with any other person. Alarm codes are unique to individuals, thus if multiple janitorial workers are used, each individual will be assigned their own unique code.

• In accordance with Homeland Security Presidential Directive-12 (HSPD-12), Office of

Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. Security Background Investigation paperwork shall be initiated through the Administrative Officer.

• Contractors will submit forms to the Administrative Officer who will then submit the fully executed forms to Human Resources. Refusal or failure to authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone, or in writing, and the Contractor agrees to make them available for such contact.

• Contractor will keep the Government apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

• Before access is permitted a 30-day access request notification may be required for all contractor personnel. The list for property access shall be provided to the Technical Coordinator within five working days of notification of the award.

• The access request notification must include the person’s first name, last name, passport or

ID card number, date of birth, and vehicle type and license plate number if driving a vehicle on government property. The access list shall be delivered in paper and electronically in Microsoft Excel or Word.

• All Government property requests shall be made through the Technical Coordinator or

Administrative Officer.

• Failure to comply with these procedures will result in base access for contractor personnel being denied.

• Failure to comply with additional access requirements, or to meet the requirements, is grounds for access denial of the contractor’s personnel, and, if necessary, termination of the contract for cause.

12. AUTHORIZATION TO PERFORM

• The Contractor, in entering this contract, affirms that all necessary licenses, permits, and qualifications necessary to perform this contract have been or will be met before the performance begins.

13. ENVIRONMENTAL REQUIREMENTS

• The Contractor shall comply with all applicable local, national, and Federal environmental laws, policies, and regulations.

• The use, handling, storage, and disposal of, hazardous material shall be in accordance with government environmental regulations and procedures. Personnel must be appropriately trained.

• It is the Contractor’s responsibility to report all accidents and establish procedures for reporting or correcting unsafe conditions, hazards, or practices.

• The Contractor must ensure employees have all required safety training when engaged in activities involving government facilities, personnel, or equipment. The proof of training (certificates, etc.) must be provided upon request.

• The Contractor will immediately notify the Technical Coordinator or Administrative Officer of all accidents/incidents involving employee use of and/or damage/injury to facilities, equipment, or personnel.

14. CONTACTS

Primary Contact:

Kimberly Flanagan Administrative Officer

KFFWO

1936 California Avenue, Klamath Falls, OR 97601 Phone: 541-591-3540 Email: kimberly_flanagan@fws.gov

Alternate Contact:

Robin Snider Deputy Field Supervisor Phone: 541-891-6816 Email: robin_snider@fws.gov

Technical Coordinator:

TBD

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.237-70 INFORMATION COLLECTION - DEPARTMENT OF THE INTERIOR (JUL

1996)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

PDF Vendor-created invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC

2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-28 Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (Dec 2023)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023)

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023)

52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS (AUG 2018)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of ;

(2) Any order for a combination of items in excess of ; or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the 'maximum.' The Government shall order at least the quantity of supplies or services designated in the Schedule as the 'minimum.'

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract afterPoP Expiration.

52.217-7 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to PoP expiration. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to PoP expiration.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

_X_ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub.

L. 115–390, title II).

_X_ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

_X_ (ii) Alternate I (Dec 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved]

_X_ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jan 2025) of 52.219-9.

_X_ (22) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

_X_ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran- Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

_X_ (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

_X_ (30) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15 U.S.C. 637(a)(17)).

_X_ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_X_ (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)( E.O.

13126).

__ (35) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (37) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (40) 52.222-54, Employment Eligibility Verification (Jan 2025) ( Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

_X_ (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) ( 42 U.S.C. 7671, et seq.).

_X_ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) ( 42 U.S.C. 7671, et seq.).

_X_ (44) 52.223-20, Aerosols (May 2024) ( 42 U.S.C. 7671, et seq.).

_X_ (45) 52.223-21, Foams (May 2024) ( 42 U.S.C. 7671, et seq.).

_X_ (46) 52.223-23, Sustainable Products and Services (May 2024) (DEVIATION FEB 2025) ( 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) ( 5 U.S.C. 552 a).

__ (ii)…