B06 HQ042326QE023_JA_Redacted.pdf
PDF 307 KB Posted
- Solicitation number
- HQ042326CE003
- Issued by
-
Defense Finance and Accounting Service
About this file
This is a Source Selection Information justification document for a brand name requirement under FAR 2.101 & 3.104 issued by the Defense Finance and Accounting Service (DFAS) Contract Services Directorate.
DFAS-ZTE is procuring Camunda Enterprise Edition software licenses with associated annual maintenance and technical success services for the period May 18, 2026 through May 17, 2031. The acquisition consists of one one-year base period with four one-year options. The estimated contract value (including options) is redacted. The statutory authority cited is FAR 12.102(b) and 41 U.S.C. 1901, restricting competition for acquisitions based on brand name or equal descriptions or proprietary specifications and standards, as required by section 888(a) of the National Defense Authorization Act for Fiscal Year 2017. The justification states that DFAS has made a significant investment in the Camunda platform for systems that cannot be transitioned to alternative platforms without complete redevelopment, unacceptable mission disruption, and wasteful prior investment. Market research was conducted through two Requests for Information posted January 26, 2026 and closed February 4, 2026 on GSA and NASA SEWP vehicles. Research confirmed that only authorized resellers exist for Camunda government licenses, and because multiple authorized resellers are Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), the contract was set aside specifically for SDVOSB competition. The contracting officer will determine that anticipated costs are fair and reasonable, and the agency will conduct future market research to assess whether competitive alternatives become available.
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6. Rationale Justifying Use of Cited Statutory Authority: This acquisition must be limited to Camunda Enterprise because it is essential to our operations. We have a significant investment in the Camunda platform, which currently runs . These systems were built using Camunda's proprietary software, so they cannot be moved to another platform. Switching would force a complete and costly redevelopment of , essentially wasting prior investments.
This process would also cause unacceptable delays and disrupt vital support to our mission. Therefore, to save money, maintain efficiency, and avoid mission disruption, sticking with the Camunda brand is the only practical solution to meet DFAS needs.
7. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable: An RFI was posted to determine the interested vendor base on January 26, 2026, and closed on February 4, 2026, which resulted in a response from interested vendors. None of the responses had a current agreement with Camunda.
8. A Short Description of the Results of RFI Posting, Or Market Research Conducted, or a Statement of the Reason Non of the Above Actions Were Conducted.
Market research was initiated through two Requests for Information (RFIs) to identify potential vendors for Camunda software licenses. The first, GSA RFI, received responses but ultimately confirmed that no 8(a) companies held a current reseller agreement with Camunda. A separate RFI on NASA SEWP yielded response from
. Following the RFIs, direct contact with Camunda revealed that only vendors are authorized to resell Camunda licenses to the government:
Because of the authorized resellers are SDVOSBs, the decision was made to set this contract aside specifically for SDVOSB competition.
9. List of the Sources that Expressed a Written Interest in the Acquisition.
10. Any Other Facts Supporting the Use of Other Than Full and Open Competition: N/A
11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition Before any Subsequent Acquisition for the Supplies Required.
In order to remove or overcome barriers to competition in future acquisitions for this requirement, the agency will work with the program office to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be competed on other than a brand name basis.
12. DETERMINATION OF FAIR AND REASONABLE COST: The contracting officer will determine that the anticipated cost to the Government of the service/supplies covered by this justification will be fair and reasonable.
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