B05 JA Edited for Publishing1.pdf

Controlled by: WHS Acquisition Directorate Controlled by: Specialized Services Branch

CUI Category: PROCURE Limited Dissemination Control: FEDCON

POC: Jeanelle Joseph, 7003.380.0787

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

WHS-2025-1708

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES

FOR CERTAIN COMMERCIAL ITEMS

UNDER FEDERAL ACQUISITION REGULATION (FAR) 13.5

May 29, 2025

AGENCY AND CONTRACTING ACTIVITY: The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (AD), Enterprise Office of the Secretary of Defense (EOSD) and Defense Prisoner of War/Missing in Action Accounting Agency (DPAA).

DESCRIPTION OF ACTION: WHS/DPAA proposes to issue a sole-source contract to the DW Omaha Sub LLC (Cage Code: 1S1Y5) Omaha Nebraska Zip Code: 68102 for the June 26-June 27, 2025, Family Member Update (FMU) for DPAA. The estimated value of this action is $ and will be funded by Operation and Maintenance, Defense-Wide (O&M, DW) appropriation.

DESCRIPTION OF SUPPLIES/SERVICES: The Contractor shall furnish facilities, furniture, equipment and supplies, management, supervision, and labor to provide meeting space, audio video support, and light refreshments for a FMU for families in Omaha

Nebraska Zip Code: 68102. FMUs allow DPAA and other Government officials to meet several times a year with family members of the missing to provide information about the

DoD’s program to account for personnel from past conflicts.

DPAA requires breakout rooms, audiovisual equipment, and hardwire internet for

Facebook live, YouTube, Vimeo, and Government websites. These will be used to conduct briefings and one-on-one meetings with the families on Prisoner of War/Missing Personnel related issues.

Performance Period Performance Dates Amount Base 26-27 June 2025

CUI Category: PROCURE Limited Dissemination Control: FEDCON

POC: Jeanelle Joseph, 7003.380.0787

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

4. AUTHORITY CITED: This action is under the procedures of under the procedures of Federal Acquisition Regulation (FAR) 13.5 under the authority of:

41 U.S.C. 1901, Simplified Acquisition Procedures

41 U.S.C. 1903, Special Emergency Procurement Authority

5. REASON FOR AUTHORITY CITED: DPAA’s mission is to offer the fullest possible accounting for our missing personnel to their families and the nation. Part of that mission is accomplished by DPAA being congressionally mandated to communicate with families, which is done through FMUs. The DW Omaha Sub LLC (Cage Code: 1S1Y5) was selected because it had the required meeting space available, could offer the government per diem rate and had enough sleeping rooms in its inventory to support a room block for this meeting. Whereas the other two hotels either didn’t have the required space available, or sleeping rooms available or could not offer the government per diem rate.

6. EFFORTS TO OBTAIN COMPETITION: The government intend to post a Notice of Intent to Sole Source on the Governmentwide Point of Entry (GPE) sam.gov in compliance with FAR 5.201 and FAR 5.207. The notice will inform the public of the government's intent to award a sole-source contract and to invite any capable vendors to express interest in the requirement.

7. FAIR AND REASONABLE COST DETERMINATION: The Contracting Officer determines that the anticipated prices will be fair and reasonable by using the techniques identified at FAR 13.106-3 “Award and Documentation” to ensure award will be at fair and reasonable prices. This is a commercial item Certified Cost and Pricing Data will not be obtained.

8. MARKET RESEARCH: Comprehensive Market research was conducted between May 15 and May 30, 2025, to assess the capabilities, practices, and standards associated with Short-Term Lodging and Conference Room Support Services.

Contacting Knowledgeable Individuals in the Government: While developing the requirements package, the Defense POW/MIA Accounting Agency (DPAA) suggested

CUI Category: PROCURE Limited Dissemination Control: FEDCON

POC: Jeanelle Joseph, 7003.380.0787

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

three (3) hotels in the Omaha, NE area. However, attempts to secure accommodations within the required timeframe were as follows:

Doubletree by Hilton Omaha Southwest: Fully booked or lacked the necessary meeting space.

The Embassy Suites by Hilton Omaha La Vista Hotel & Conference Center: Fully booked or lacked the necessary meeting space.

Doubletree by Hilton Omaha Downtown (DW Omaha Sub LLC): Confirmed availability suitable of meeting space, guest rooms, and other specific needs within the required timeframe.

Sam.gov search: The Contracting Officer conducted a SAM.gov entity search for active lodging and or hotel options under NAICS 721110 within Omaha NE 68102 yielded nine (9) potential vendor, five (5) Other than small businesses and four (4) small businesses. To support the organization's small business goals and maximize opportunities for socioeconomic participation, market research efforts were focused on engaging with small business vendors.

Requests for information were strategically limited to four potential small business vendors.

This targeted approach allows for a more efficient allocation of resources, facilitating deeper engagement with potential small business partners and increasing the likelihood of awarding a contract that contributes to achieving the organization's established small business targets. This strategy is justified as it promotes small business participation in government contracting, fostering economic growth and diversity within the supplier base, while remaining compliant with relevant regulations and policies promoting small business utilization.

However, attempts to secure accommodations within the specified yielded the following results:

City of Omaha Convention Hotel Corp: Fully booked or lacked the necessary meeting space.

o POC: Stephanie Buol-Ferg, 402-998-4230 Magnolia Omaha, LP: Did not respond to inquiries o POC outlaw@magnoliahotels.com Phone: 402 231-6020 o Omaha DT MM Investors LLC: Fully booked or lacked the necessary meeting space. POC: bcarter@ncghospitality.com. Phone:402 243-4011

Based on the market research conducted, DW Omaha Sub LLC is the only identified source capable of meeting the Government's requirements for the following reasons:

a. Availability/Capabilities: DW Omaha Sub LLC has the necessary room availability to accommodate the event. Other contacted vendors lacked sufficient availability within the

CUI Category: PROCURE Limited Dissemination Control: FEDCON

POC: Jeanelle Joseph, 7003.380.0787

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

required timeframe.

b. Urgency and Mission Impact: DW Omaha Sub LLC is the only vendor capable of meeting the deliverables outlined in paragraph 3 above, on the required delivery date. Awarding to any other vendor would introduce unacceptable delays, resulting in mission failure.

c. Cost Reasonableness: The price reasonableness determination will be conducted in accordance far 13.106-3. Therefore, a direct award to DW Omaha Sub LLC, under FAR 13.106-1(b)(1) is in the best interest of the government. As this acquisition falls below the Simplified Acquisition Threshold (SAT), a separate Justification and Approval (J&A) is documented under A04.

d. Notice of Intent: The government intend to post a Notice of Intent to Sole Source on the Governmentwide Point of Entry (GPE) sam.gov in compliance with FAR 5.201 and FAR

5.207. The notice will inform the public of the government's intent to award a sole-source contract and to invite any capable vendors to express interest in the requirement.

9. ANY OTHER FACTS SUPPORTING THE USE OF SOLE SOURCE: Not Applicable

10. INTERESTED SOURCES: N/A

11. ACTIONS TO INCREASE COMPETITION: None

12. Is this acquisition for a non-competitive follow-on acquisition previously awarded on a non-competitive basis?

Yes. A copy of the previous justification is attached. The actions to remove any barriers to competition cited on the previous justification were were not completed [Must include explanation of why the answer is “no”].

No. The original acquisition was conducted on a competitive basis.

Not Applicable. This is a new requirement.

CUI Category: PROCURE Limited Dissemination Control: FEDCON

POC: Jeanelle Joseph, 7003.380.0787

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

Gregory Hayes Date:

Contracting Officer’s Representative/Program Office

APPROVAL

Jeanelle Joseph Date:

Contracting Officer