B03_MISC_Notice_to_Quoters.docx

United States Department of the Interior

U.S. FISH AND WILDLIFE SERVICE

Joint Administrative Operations Acquisitions & Property Operations-Goods and Services 115 Railway Street, Suite B-104 Scottsbluff, NE 69361 308-635-7851

NOTICE TO QUOTERS

THIS ACQUISITION WILL BE SET ASIDE FOR SMALL BUSINESS

RFQ NO: 140F0522Q0049

QUOTE DUE DATE: 2:00 PM Mountain Time, February 9, 2022

FOR FURTHER INFORMATION:

TITLE: Janitorial Services – Flint Hills NWR, Hartford, KS

DESCRIPTION: The contractor shall provide janitorial services at the Flint Hills NWR, Hartford, KS. A Performance Work Statement, and a wage determination are attached to the solicitation.

LOCATION: Flint Hills NWR, 530 W Maple Avenue, Hartford, KS 66854

INSTRUCTIONS TO QUOTERS:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. Simplified acquisition procedures will be used for the requirement per FAR 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The attached solicitation document and incorporated provisions and clauses are those in effect Federal Acquisition Circular (FAC) #2022-01 effective December 6, 2021. The North American Industrial Classification System (NAICS) number for this requirement is 561720 Janitorial Services and the small business size standard is $19.5M. This announcement constitutes the Government's only official notice of this procurement.

A firm fixed price option year award will be made from this combined synopsis/solicitation to the company that submits a proposal that conforms to the technical specifications, and who, based on the decision of the government, offers the best value to include technical experience, technical approach, past performance, and price. The Government reserves the right to award a contract to any other than the lowest priced offer if, in its judgment, the technical superiority outweighs the cost difference.

Vendors interested in submitting a proposal are highly encouraged and expected to schedule and attend a pre-bid site visit where services are to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The government will not pay for any costs associated with attending a site visit. Vendors interested in attending a site visit shall contact Chad Lawson at (952)858-0719 or chad_lawson@fws.gov.

Submission of Offers Proposals must be submitted in two separate volumes as outlined below. Technical proposals received that include pricing information will be considered non-responsive and will not be considered further for award.

Offeror Questions Regarding the Proposal All questions shall be submitted to darla_freyholtzballard@fws.gov. Please be advised that the government reserves the right to transmit those questions and answers of common interest to all competing schedule contractors. Should any question or comment be received by the government after the prescribed timeframe, the Government reserves the right to respond per its discretion.

Price Proposal The Government intends to issue a fixed-price contract as a result of this RFQ. Interested parties shall submit a price proposal that includes the vendor DUNS number and itemizes, at a minimum, the cost per hour for each labor category needed to perform services, supply costs, equipment costs, and incidental expenses. In addition, provisions 52.204-24 and 52.204-26 on pages eight through eleven (8-11) of the solicitation shall also be completed and submitted with the quote. Offerors are advised to provide their best and final pricing, including any proposed discounts, upon initial submission. Email offers will be accepted and are preferred over fax or USPS mail.

Technical Proposal The offeror shall provide one (1) copy of the technical proposal. The technical proposal should be prepared simply and economically providing straight forward, concise delineation of capabilities. The information provided shall be factual and complete. Proposals that merely offer to provide services as described in the SOW will not receive further consideration for award. The following evaluation factors shall be addressed:

1. Technical experience, capacity and expertise to perform the required tasks within the period of performance and to meet all goals and objectives on schedule.

2. Technical approach to performing the required tasks as described in the statement of work addendum within the period of performance. The proposal shall include a narrative explaining how the work will be carried out in terms of the techniques, procedures, and cleaning schedule.

3. Past performance. The proposal shall include three examples of successful, timely completion of similar work. The examples may come from federal, state, or local government. The following information shall be included:

-Name of the job (to include address) -Project Prime’s name -Issuing agency or company -Contract/Identification number -Start and completion dates -Brief description of the scope of work -How the work is substantially similar to the proposed project -No less than two (2) valid references that includes:

-Agency name, Point of Contact, Phone Number, Email Address

The factors listed above will be evaluated equally and considered significantly more important than price during the evaluation phase. Award will be made on a firm-fixed price basis. Due to time constraints, the government anticipates awarding this order based on initial proposals. Contractors are strongly encouraged to propose their 'best and final' pricing with the initial proposal.

In order to be eligible for award, it is mandatory that the offeror complete registration in the System for Award Management (SAM) website (https://www.sam.gov) and that the offeror is listed in SAM as an active vendor. (Note: SAM is a FREE website and there is never a cost to complete registration.)

Note: Following receipt of an Award, payment requests for all new awards must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). Following receipt of an award, the awardee must use the IPP website to register, access, and use IPP for submitting requests for payment. The IPP website address is: https://www.ipp.gov (Note: IPP is a FREE website and there is never a cost to complete registration.)

Bid proposals shall be submitted by 5:00 PM ET on December 17, 2021 via email to the POC listed above. Late or incomplete proposals will not be accepted.

through This posting will be referred to under Request for Quotation (RFQ) Number 140F0620Q0086. This announcement constitutes the only solicitation. A written solicitation will not be issued. This RFQ falls under procedures in FAR Parts 12 and 13. This document incorporates provisions and clauses updated by way of the The Government intends to issue a fixed-price contract as a result of this RFQ. The offeror shall submit one (1) copy of a completed price quote. The attached SF 1449 may be submitted as the price quote. If using the SF 1449, complete blocks 17a, 30a, 30b, 30c, and the DUNS number on page one (1) and Unit Price/Amount where applicable on page two through three (2-3). (Incomplete Quotes will not be accepted.) Offerors who are quoting equivalents shall specify the make and model of item they are quoting and provide information detailing how the item is an equivalent. Offerors are advised to provide their best and final pricing, including any proposed discounts, upon initial submission. Email offers will be accepted and are preferred over fax or USPS mail. Late quotes will not be accepted.

The North American Industrial Classification System (NAICS) number for this requirement is _______________ .

Award will be made from this RFQ to the company that submits a price quote that conforms to the specifications, and who, based on the decision of the government, offers the best value to include compatibility with existing radios, expected reception ability, delivery timeframe, and price. The government reserves the right to award a contract to any other than the lowest priced offer if, in its judgment, the technical superiority outweighs the cost difference.

In order to be eligible for award, it is mandatory that the contractor complete registration in the System for Award Management (SAM) website (https://www.sam.gov) and that the contractor is listed in SAM as an active vendor. (Note: SAM is a FREE website and there is never a cost to complete registration.)

Note: Following receipt of an award, payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). The IPP website address is: https://www.ipp.gov (Note: IPP is a FREE website and there is never a cost to complete registration.)

RETURN COMPLETED PAGES 1-3 OF THE SOLICITATION (SF-1449) or a proposal on company letterhead to:

U.S. FISH AND WILDLIFE SERVICE

ATTN: Lydia M Patrick 115 Railway Street Scottsbluff, NE 69361

EMAIL QUOTES AND FAXED QUOTES ARE ACCEPTABLE

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