B027-13.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

B027-13 POLICE VEHICLES & UP-FITTING

Project ID: B027-13

RELEASE DATE: July 1, 2026

RESPONSE DEADLINE: July 29, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #B027-13

Title: B027-13 Police Vehicles & Up-fitting

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO BIDDERS

3. VEHICLE SCOPE

4. PRICING PROPOSAL

5. VENDOR SUBMISSION FORMS

Attachments:

A - Sample Performance Bond

AA - General Insurance

FF - Sample Payment Bond

LEGAL NOTICE

INVITATION TO BID

The City of Meriden is accepting electronic bids for:

B027-13 Police Vehicles & Up-fitting

The City of Meriden is soliciting bids for the purchase and up-fitting of seven Ford Interceptor Utility Model

(AWD) police vehicles.

Bids shall be submitted as electronic bids per specifications obtained via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of

Administrative Services website (https://webprocure.proactiscloud.com).

Bids may be received up to but not later than 11:00 am, Wednesday, July 29, 2026 via the City eProcurement

Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Each bid shall be accompanied by a Bid Bond in the amount of Ten (10%) percent of the amount bid.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No bidder may withdraw its bid within sixty (60) days of the date of the bid opening.

Labor and Material Payment Bond and a Performance Bond for One Hundred Percent (100%) of the contract price, with a corporate surety approved by the City of Meriden, will be required of the lowest responsible bidder.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: July 1, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO BIDDERS

1. SUMMARY

The City of Meriden is seeking bids to purchase seven (7) Ford Interceptor Utility Model (AWD) police vehicles; 4 Patrol , 2 Supervisor, and 1 Admin police vehicles, to include up-fitting.

2. TIMELINE

Project Release Date: July 1, 2026

Question Submission Deadline: July 15, 2026, 4:00pm

Submission Deadline: July 29, 2026, 11:00am

3. BIDDING PROCEDURES

The City will only be accepting electronic submissions of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Bids are due for submission no later than 11:00 am, Wednesday, July 29, 2026.

4. BIDS

Bids are to be submitted as follows:.

a. Bids must be made out and signed in the corporate, or other, name of Bidder, and must be fully and properly executed by an authorized person.

b. The City of Meriden, CT will only be accepting electronic submissions of the enclosed bid sheet via the City eProcurement portal partner, OpenGov: https://procurement.opengov.com/portal/meridenct.

c. Bids received later than the time and date specified will not be considered.

d. Amendments to or withdrawal of bids received later than the date and time set forth in the bid opening will not be considered.

5. EXAMINATION OF BIDDING DOCUMENTS

Bidders are to examine all documents and visit the site in order to make a thorough examination of the conditions so that the bidder may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any bid document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of bids. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement

Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any bidder to receive any such addenda shall not relieve any bidder from any obligations under its bid as submitted.

Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

6. BIDS TO REMAIN OPEN

No bidder may withdraw its bid within sixty (60) days of the date of the bid opening. Should there be reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City of Meriden and the successful bidder.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the bid price. Upon request, exemption certificates will be furnished to the successful bidder.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONTRACTOR

The Agreement for the work will be via Purchase Order and No Agreement- PO Only.

10. BUILD AMERICA BUY AMERICA

This bid is subject to: The Build America Buy America Act, enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021, established a domestic content procurement preference for all Federal financial assistance obligated for infrastructure projects after May 14, 2022. The domestic content procurement preference requires that all iron, steel, manufactured products, and construction materials used in covered infrastructure projects are produced in the United States.

https://www.hud.gov/sites/dfiles/GC/documents/Build%20America,%20Buy%20America%20Act%20Provisions.pdf

11. LOCAL SUBCONTRACTORS, SUPPLIERS, etc.

Local subcontractors, material suppliers, and labor in the City of Meriden should be considered and sought out insofar as it is practical in the performance of this project.

12. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this bid as if those terms were fully set forth in such contract or agreement.

Bidders are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Bidders are also advised that the

Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

BIDDERS SHOULD NOTE THAT BIDS, CONTRACTS, AND AGREEMENTS ENTERED INTO OR

AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

13. NON-COLLUSION STATEMENT

Each bidder submitting a bid to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Bid Statement, to the effect that the bidder has not colluded with any other person, firm, or corporation in the submission of the bid.

14. AWARD IN CASE OF A TIE

In the event there are two or more responsive bidders, the decision to award will be based by the following criteria and in the following order:

a. The incumbent will be awarded the bid over that of another bidder.

b. In the case of a multi-item bid, if one bidder has been awarded other items from the same bid and the other bidder has not, the bidder with the multiple awards will be awarded the bid over that of another bidder.

c. The bidder located in the State of Connecticut will be awarded the bid over that of another bidder.

d. The winner of a coin toss will be awarded the bid over that of another bidder.

The above-referenced provisions do not apply to those situations in which more than one City-based business responsible bidder has submitted bids not more than ten (10) percent higher than the lowest bid and has agreed to accept the award of the bid at the amount of the lowest bid. Under such circumstances, the provisions of the

Code of the City of Meriden, section 3-14, are controlling, as set forth under Section 8 of this ‘Information to

Bidders.’

15. AWARD OF CONTRACT

The Purchasing Officer reserves the right to make an award on the bid which, by the Purchasing Officer’s judgment and recommendation from the Police following bid evaluations, best meets the specifications and is deemed to be in the best interest of the City of Meriden.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

16. BID PROTEST PROCEDURE

In the event that any bidder wishes to protest the potential award of a bid, or any procedure of act in the advertising or soliciting of the bids, said bidder must make said protest in writing, which shall state the reason therefore and request a conference with respect thereto. Said protest must be received in the City Purchasing

Office within FIVE (5) business days after the delivery of bid results or decisions. A conference with respect to said protest shall be scheduled by the Purchasing Officer forthwith and shall be attended by him or his designee and such other persons as the Purchasing Officer and the City Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The

City shall make a decision in writing within three (3) business days after said conference and forward the same to the protesting bidder forthwith. In the event that any protesting bidder wishes to take legal action against the

City, they must fully comply with all of these instructions to bidders.

17. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

18. BID PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the bid price.

The City of Meriden, unless stated otherwise in the bidding documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

19. QUALITY

All materials, equipment, supplies, and services shall be subject to rigid inspection. If defective material, equipment, supplies, or services are discovered, the Contractor shall remove or make good such material, equipment, or supplies without extra compensation. It is expressly understood and agreed that any inspection by the City of Meriden will in no way lessen the responsibility of the Contractor or release Contractor from the obligation to perform and deliver to the City sound and satisfactory materials, equipment, supplies, or allow the cost to be deducted from any monies due it from the City of Meriden. All services will be performed in a workmanlike manner.

20. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

21. INSURANCE

The successful bidder shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

VEHICLE SCOPE

VEHICLE DETAILS

1. General Scope

The City of Meriden Police Department is seeking Bids for the purchase and up fitting for the following Police

Vehicles:

7 Ford Police Interceptor Utility Model (AWD) 4 Patrol, 2 Supervisors, and 1 Admin

• Mount and wire customer supplied 2-way Radio

• Mount and wire customer supplied camera system

• Mount and power customer supplied modem

• Supply 2 hour timed shut off thru core controller to docking station, camera system, modem

• Mount and wire customer supplied e-ticket printer

• Prices to include all installation

PRICING PROPOSAL

2026-2027 FORD POLICE INTERCEPTOR UTILITY VEHICLES

Standard Equipment & Following Options

Line Item Description Quantity Unit of

Measure Unit Price Total Price No Bid

1 Ford Police Interceptor

Utility Model (AWD) 7 each

2 Color: Black 7 each

3 10 Speed Automatic

Transmission 7 each

4 Rear Cargo Light 7 each

5 H8 AMG Battery 7 each

6 Courtesy Lights

Disables 7 each

7 LED Driver’s Spotlight 7 each

8 Fleet Key System with spare keys 7 each

9 Reverse Sensing 7 each

10 Gasoline Engine Only

3.3.L 7 each

11 Rear Bumper Protector 7 each

12 Global Door Locks 7 each

13 On Demand Rear View

Camera 7 each

14 Engine Idle

Management 7 each

15 Heated Side Mirrors 7 each

16 Noise Suppression 7 each

Line Item Description Quantity Unit of

Measure Unit Price Total Price No Bid

17 Back Up Camera 7 each

18 Front window tints 7 each

WHELEN WARNING EQUIPMENT

19 54” Legacy Duo Light

Bar GB23P3J Wecan-xx (not on admin car)

6 each

20 Cencom Core Wecan-x

C-399x 7 each

21 SA315P Siren Driver w/Bracket 7 each

22 Mirror Beams 14 each

23 ION Series Light Heads in Upper RearTailgate

Window

14 each

24 T-Series Trio rear Deck lid Trim/ Reverse/

Red/Blue

14 each

25 Vehicle to Vehicle sync

CV2V

7 each

26 Control panel CCTL6 7 each

27 Scan Port C-399SP 7 each

28 ION Series Light Heads in R/ L Qtr Window 14 each

29 ION T Series Lights on

Lower Rear Hatch 14 each

30 VERTEX Lights (2 in

Headlights, 2ea blue in

Back Lights, flash red in rear tail lights

28 each

Unit Price Total Price No Bid

31 12 Diode Red/White

Report Lights (1 Above

Driver, 1 inner Cargo, 1 rear deck lid)

21 each

32 Whelen inner edge XLP

Duo 12 lamp (substitute for light bar on Admin car)

1 each

HINT

33 Hint Dash mount TM-

5126-PIS/PIU

7 each

GRAPHICS

34 MPD Graphics Package

(not on Admin car) 6 each

HAVIS

35 C-vs-1012inut Console

Assembly w/Arm Rest, Cup Holder and

Mounting Brackets

7 each

36 2ea USB ports in console 14 each

37 2ea cigar lighters in console 14 each

38 2ea additional 12v power and ground capped wires in center console. (future use)

14 each

39 Havis docking station

DS-DELL-904

7 each

40 Havis Key board KB-

7 each

41 Havis utility box C-

SBX-101 (for Admin car)

1 each

Unit Price Total Price No Bid

42 C-101-KIT-5 Bracket

(for Admin car) 1 each

SETINA

43 PB450L Push Bumper

System w/4 warning

Lights

7 each

LUND

44 1 Drawer Lockable

Storage SST-204RM-

ECO (not on Admin car)

6 each

45 1 Draw SSTB-

UPKG20-EC Electronic

Storage box (not on

Admin car)

6 each

MISC

46 2-way Radio antenna cable, Pulse Larsen

NMOKUDNOCONN30

7 each

47 Modem antenna and cable GP-IN2850 7 each

48 Santa Cruz dual gun lock SC920-D-5-5 mounted behind driver seat (not on Admin car)

6 each

49 Two way radio external speaker Tait model

T02-00004-0205

7 each

50 Magnetic mic holder for mic and P.A mic 14 each

PRO GARD

Unit Price Total Price No Bid

51 Pro Gard Rear ½ prisoner compartment

P1000 with seatbelt

(patrol cars only)

4 each

TOTAL

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the document below, complete and upload. **MUST be Notarized & Stamped or Sealed**

• Non-Collusive_Bid_Statement...

*Response required

2. BIDDER'S QUALIFICATION STATEMENT*

Please download the document below, complete and upload.

• Bidders_Qualification.pdf

*Response required

3. FORM OF SURETY GUARANTY*

Please download the below documents, complete and upload.

• Surety.pdf

*Response required

4. BID BOND

Please download the document below, complete and upload.

• Bid_Bond.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/27e40bae-fea8-4589-88ec-673f947be0c3_Non-Collusive_Bid_Statement.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/0b547ce7-2bce-4130-af34-e66f19a25d3d_Bidders_Qualification.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/b98ed397-2abd-4ad5-ac4f-76d986d778c2_Surety.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/5a51b0db-6545-4b9b-b798-bcdf7e278e7d_Bid_Bond.pdf