B01_ W9126G23Q0036 06JULY23 .pdf

US Army Corps of Engineers Fort Worth District

WHITNEY LAKE JANITORIAL SERVICES

Whitney Lake Office Clifton, Texas 76634

REQUEST FOR QUOTE

W9126G23Q0036

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G23Q0036

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: WHITNEY LAKE JANITORIAL SERVICES

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to issue a Purchase Order (PO), for the non-personal service listed below in the description. The contract performance will consist of One (1) Twelve Month Base Period and Four (4) Twelve Month Option Periods.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal janitorial services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

The work to be performed under this contract will be performed at Whitney Lake Office, Regional Office, and Power Plant Facility. These facilities are located off Highway 22, approximately seven (7) miles Southwest of Whitney, Texas at 285 CR 3602 and 344 CR 3602, Clifton, Texas 76634.

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after August 4th 2023. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date.

Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website https://piee.eb.mil/ and www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S201 Housekeeping- Custodial Janitorial NAICS CODE: 561720, Janitorial Services

SIZE STANDARD: $22 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content – All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format. In-order to be considered responsive to the RFQ, the prospective offeror’s quote shall consist of a Vendor Information Sheet, Complete and Defective Free Bid Sheet, Technical Proposal (Understanding of Work), Screen Shot of the Offeror’s NIST/SPSRS Assessment, and completed provisions.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All technical requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each technical factor separately and shall provide sufficient narrative and supporting data for each factor. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive to include submissions that fail to conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS and Evaluation Factors.

(See FAR Clause 52.212-2 Evaluation – Commercial Items).

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performing custodial/janitorial services that meets the contract requirements. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit two (2) PPQs with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service.

The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Adjectival Rating Description Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Priced Schedule (Bid Sheet). The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis.

The Government will only award the contract if the pre-priced list of services are determined fair and reasonable.

6. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

7. In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Governmentis exempt from paying state and local taxes.

8. Response Date: Quotes for this solicitation are due no later than (NLT) August 18th, 2023, by 10:00 AM

CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY. The Offeror must obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Ms. Samuela Y. Adams) samuela.y.adams@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following PDF files in the response to the RFQ:

a. Attach the Vendor Information Sheet and Priced Schedules. Compile the vendor information sheet and schedules and submit as one conformed document. Label Submittal: Company Name, Quote, Example ABC, LLC Price Quote 23Q0036

b. Technical Submittal (Approach and Understanding of Work) (See Clause 52.212-2 Evaluation – Commercial Items), Shall not exceed five (5) pages. Compile the technical submittal and submit as one conformed document. Label Submittal: Company Name, Technical Quote, Example: ABC, LLC Technical Quote 23Q0036

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation

– Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, the offeror is still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance in block 6 of the PPQ Contractor Information Sheet. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”. PPQ Submittals shall consist of the Contractor Information Sheet and the Completed Adjectival Rating Sheets. Compile the two (2) PPQs and submit them as one conformed document (2) Label Submittal: Company Name, PPQ, Example: ABC, LLC PPQ 23Q0036

d. Screen Shot of the Offerors NIST/SPRS Assessment. Compile the assessments and submit as one conformed document. .Label Submittal: Company Name, NIST/SPRS, Example ABC, LLC NIST/SPRS 23Q0036

e. Complete and return the provisions at 52.204-24, and 52.204-26. Compile the Provisions and submit as one conformed document. Label Submittal: Company Name, Provisions, Example ABC, LLC Provisions 23Q0036

f. If applicable, acknowledge and return any amendments with your submittals. Compile the amendments and submit as one conformed document. Label Submittal: Company Name, AMD 0001 – 0004, Example ABC, LLC AMD 0001 – 0004 23Q0036

g. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered qualified and eligible for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive” and ineligible to receive the award.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees are required sign the attendance sheet.

Date: 01 August 23 @ 1:00 pm CT

Address: U.S. Army Corps of Engineers Trinity Regional Project Office 1801 B. Mills Steet Lewisville, TX 75057

CT POC: Jesse Ogor Sr.

Contact Info: 817-886-1181 Email: jesse.e.ogor@usace.army.mi

VENDOR INFORMATION SHEET

W9126G23Q0036

WHITNEY LAKE JANITORIAL SERVICES

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

Unique Identity NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

NIST SP 800-171

NIST SP 800-171 QUICK ENTRY GUIDE

VERSION 3.3

NSLC PORTSMOUTH BLDG. 153-2 PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000

Approved for public release, distribution is unlimited.

NIST SP 800-171 Quick Entry Guide SPRS Release V 3.3

1. NIST SP 800-171 Assessment Database: The purpose of the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 is to protect Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.

This database contains data associated with NIST SP 800-171 Assessments.

2. PIEE Access: A “SPRS Cyber Vendor User” role is required to enter Basic Assessment information. Step-by-step PIEE Access Instructions can be found here.

https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf

3. SPRS Application Access: To Access SPRS, follow the below steps:

a. PIEE landing page: https://piee.eb.mil/piee-landing/

b. Click “log-in” and follow prompted log-in steps

Screenshot Dtd 2 NOV 2020

c. Select the SPRS Icon:

d. Select NIST 800-171 Assessment:

3.1 Creating a Header: A “Header” is required for each Highest Level Owner (HLO) CAGE. If a Basic Confidence Level header does not already exist for your HLO, it may be created by selecting “+ Create New HLO CAGE” from the Header View:

*Note: If you have SPRS access but do not see the create buttons, please confirm your “SPRS Cyber Vendor User” role has been activated in PIEE.

3.2 Header View: The header page only displays the HLO(s) for a company and will contain up to four rows per HLO, one for each Confidence Level (Basic, Medium, High Virtual, and High On-site). Basic is the only vendor self-assessed confidence level.

Version 3.3 AUG 2021 1 https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://piee.eb.mil/piee-landing/ https://piee.eb.mil/piee-landing/

NIST SP 800-171 Quick Entry Guide SPRS 3.3

*Note: CAGE Hierarchy is imported from the System for Award Management (SAM).

Contact your company’s CAGE hierarchy authority to have your data updated in SAM.

Updates typically flow to SPRS within 48 hours.

3.3 Detail View: From the header view select “View Details” at the Basic confidence level to view, enter, and edit assessment summary results associated with any CAGE within that HLO’s hierarchy (see arrow above, section 3.2):

3.4 Assessment Entry: Select “+ Add New Assessment” button within Detail View (see arrow above, section 3.3), enter assessment summary results within the Enter Assessment Details page, and select “Save”:

*Note: The Assessment Methodology and System Security Plan should be completed prior to entering assessment summary results within SPRS.

*Note: Information related to each data field may be viewed by moving the cursor over the field title or column header.

3.5 Assessment Edit: The user may update as necessary to reflect the company’s current status. While viewing the NIST assessments in Details View (Section 3.3 above), click the pencil icon to edit assessment details.

Version 3.3 AUG 2021 2

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

BASE YEAR WHITNEY LAKE OFFICE JANITORIAL

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract

Period of Performance: 1OCT23 thru 30SEPT24

Contracting POC: Jesse Ogor Email: jesse.e.ogor@usace.army.mil Phone: (817) 886 1181

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Job OPTION Option 1 WHITNEY LAKE OFFICE JANITORIAL

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract

Period of Performance: 1OCT24 thru 30SEPT25

Contracting POC: Jesse Ogor Email: jesse.e.ogor@usace.army.mil Phone: (817) 886 1181 FOB: Destination

PSC CD: S201

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 1 Job OPTION Option 2 WHITNEY LAKE OFFICE JANITORIAL

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract

Period of Performance: 1OCT24 thru 30SEPT25

Contracting POC: Jesse Ogor Email: jesse.e.ogor@usace.army.mil Phone: (817) 886 1181 FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 1 Job OPTION Option 3 WHITNEY LAKE OFFICE JANITORIAL

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract

Period of Performance: 1OCT24 thru 30SEPT25

Contracting POC: Jesse Ogor Email: jesse.e.ogor@usace.army.mil Phone: (817) 886 1181 FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 1 Job OPTION Option 4 WHITNEY LAKE OFFICE JANITORIAL

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract

Period of Performance: 1OCT24 thru 30SEPT25

Contracting POC: Jesse Ogor Email: jesse.e.ogor@usace.army.mil Phone: (817) 886 1181 FOB: Destination

0001 Description Qty U/M Unit Price Price Lake Office/Regional Office - Foyers, reception area, hallways and office area cleaning. (PRS#1)

312 EA

Lake Office/Regional Office- Restrooms, kitchen and break room area cleaning. (PRS#2)

312 EA

Lake Office/Regional Office - Conference rooms cleaning. (PRS # 3)

312 EA

Lake Office/Regional Office- Window Cleaning. (PRS # 4) 8 EA

Lake Office/Regional Office- Clean Building Exterior. (PRS # 5)

8 EA

Lake Office/Regional Office- Steam Cleaning and Scotch Guarding of Carpeted Floors (PRS #6)

8 EA

Lake Office – Wax Rejuvenator (#7) 4 EA

Whitney Power Plant - Conference room, kitchen, break area, all restroom and storage room(s) cleaning. (PRS #8)

52 EA

Whitney Power Plant – Clean all floors on elevations 489’, 475’, 458’, 444’, 431’, 422’ and Penstock area floor. (PRS #9)

52 EA

Whitney Power Plant – Clean Control Room panel tops, Governor cabinet tops, floors and other miscellaneous cabinet tops. (PRS #10)

52 EA

Whitney Power Plant – Clean all interior windows and glass personnel entry doors. (PWS #11)

52 EA

Whitney Power Plant – Clean all stairs and stairwell landings, to include drainage troughs, hand rails, and stair supporting framework and brackets. (PWS #12)

52 EA

Whitney Power Plant – Empty stand alone, 30 gallon trash receptacles. Floor elevations 489, 475, 458 and 444. (PWS #13)

52 EA

Whitney Power Plant – Strip and refinish designated floors and baseboards. (PRS #14) (Semi-annual event).

2 EA

Whitney Power Plant – Exterior Litter Collection. (PRS #15) 52 EA

Whitney Power Plant – Clean Cable Galley floors.(PRS #16) 52 EA

Whitney Power Plant – Power Plant perimeter and Weather Station mowing. (PRS #17) (Seasonal Schedules)

39 EA

Whitney Power Plant –Floor buffing in Lobby area, Control Room and main floor hallways, at elevation 475’. (PRS #18)

52 EA

Whitney Power Plant – Clean Generator Stairs, Generator Barrels, Generator Tops, Handrails and Exciter Cabinet Tops.

(PRS #19)

52 EA

Whitney Power Plant – Clean all Erection Bay interior and exterior glass doors, windows, window frames and the interior of the erection bay door hinge areas. (PRS #20)

12 EA

Whitney Power Plant – Parking Lot, Lobby entry exterior door and foyer. Dam Access Door, entry foyer, door and hallway (approximately 60 linear feet). (PRS #21)

52 EA

Whitney Power Plant – Monthly Waste Water Treatement Facility Operations. (PRS #22 thru #27)

12 EA

Total

SUPPORTIVE DOCUMANTATION FOR CLIN 0001 Period of

Performance: 1 October 2023 through 30 Sept 2024.

1001 Description Qty U/M Unit Price Price Lake Office/Regional Office - Foyers, reception area, hallways and office area cleaning. (PRS#1)

312 EA

Lake Office/Regional Office- Restrooms, kitchen and break room area cleaning. (PRS#2)

312 EA

Lake Office/Regional Office - Conference rooms cleaning. (PRS # 3)

312 EA

Lake Office/Regional Office- Window Cleaning. (PRS # 4) 8 EA

Lake Office/Regional Office- Clean Building Exterior. (PRS # 5)

8 EA

Lake Office/Regional Office- Steam Cleaning and Scotch Guarding of Carpeted Floors (PRS #6)

8 EA

Lake Office – Wax Rejuvenator (#7) 4 EA

Whitney Power Plant - Conference room, kitchen, break area, all restroom and storage room(s) cleaning. (PRS #8)

52 EA

Whitney Power Plant – Clean all floors on elevations 489’, 475’, 458’, 444’, 431’, 422’ and Penstock area floor. (PRS #9)

52 EA

Whitney Power Plant – Clean Control Room panel tops, Governor cabinet tops, floors and other miscellaneous cabinet tops. (PRS #10)

52 EA

Whitney Power Plant – Clean all interior windows and glass personnel entry doors. (PWS #11)

52 EA

Whitney Power Plant – Clean all stairs and stairwell landings, to include drainage troughs, hand rails, and stair supporting framework and brackets. (PWS #12)

52 EA

Whitney Power Plant – Empty stand alone, 30 gallon trash receptacles. Floor elevations 489, 475, 458 and 444. (PWS #13)

52 EA

Whitney Power Plant – Strip and refinish designated floors and baseboards. (PRS #14) (Semi-annual event).

2 EA

Whitney Power Plant – Exterior Litter Collection. (PRS #15) 52 EA

Whitney Power Plant – Clean Cable Galley floors.(PRS #16) 52 EA

Whitney Power Plant – Power Plant perimeter and Weather Station mowing. (PRS #17)

39 EA

Whitney Power Plant –Floor buffing in Lobby area, Control Room and main floor hallways, at elevation 475’. (PRS #18)

52 EA

Whitney Power Plant – Clean Generator Stairs, Generator Barrels, Generator Tops, Handrails and Exciter Cabinet Tops.

(PRS #19)

52 EA

Whitney Power Plant – Clean all Erection Bay interior and exterior glass doors, windows, window frames and the interior of the erection bay door hinge areas. (PRS #20)

12 EA

Whitney Power Plant – Parking Lot, Lobby entry exterior door and foyer. Dam Access Door, entry foyer, door and hallway (approximately 60 linear feet). (PRS #21)

52 EA

Whitney Power Plant – Monthly Waste Water Treatement Facility Operations. (PRS #22 thru #27)

12 EA

Total

SUPPORTIVE DOCUMANTATION FOR CLIN 1001 Period of

Performance: 1 October 2024 through 30 Sept 2025.

2001 Description Qty U/M Unit Price Price

Lake Office/Regional Office - Foyers, reception area, hallways and office area cleaning. (PRS#1)

312 EA

Lake Office/Regional Office- Restrooms, kitchen and break room area cleaning. (PRS#2)

312 EA

Lake Office/Regional Office - Conference rooms cleaning. (PRS # 3)

312 EA

Lake Office/Regional Office- Window Cleaning. (PRS # 4) 8 EA

Lake Office/Regional Office- Clean Building Exterior. (PRS # 5)

8 EA

Lake Office/Regional Office- Steam Cleaning and Scotch Guarding of Carpeted Floors (PRS #6)

8 EA

Lake Office – Wax Rejuvenator (#7) 4 EA

Whitney Power Plant - Conference room, kitchen, break area, al l restroom and storage room(s) cleaning. (PRS #8)

52 EA

Whitney Power Plant – Clean all floors on elevations 489’, 475’, 458’, 444’, 431’, 422’ and Penstock area floor. (PRS #9)

52 EA

Whitney Power Plant – Clean Control Room panel tops, Governor cabinet tops, floors and other miscellaneous cabinet tops. (PRS #10)

52 EA

Whitney Power Plant – Clean all interior windows and glass personnel entry doors. (PWS #11)

52 EA

Whitney Power Plant – Clean all stairs and stairwell landings, to include drainage troughs, hand rails, and stair supporting

52 EA

Whitney Power Plant – Empty stand alone, 30 gallon trash receptacles. Floor elevations 489, 475, 458 and 444. (PWS #13)

52 EA

Whitney Power Plant – Strip and refinish designated floors and baseboards. (PRS #14) (Semi-annual event).

2 EA

Whitney Power Plant – Exterior Litter Collection. (PRS #15) 52 EA

Whitney Power Plant – Clean Cable Galley floors.(PRS #16) 52 EA

Whitney Power Plant – Power Plant perimeter and Weather Station mowing. (PRS #17)

39 EA

Whitney Power Plant –Floor buffing in Lobby area, Control Room and main floor hallways, at elevation 475’. (PRS #18)

52 EA

Whitney Power Plant – Clean Generator Stairs, Generator Barrels, Generator Tops, Handrails and Exciter Cabinet Tops.

(PRS #19)

52 EA

Whitney Power Plant – Clean all Erection Bay interior and exterior glass doors, windows, window frames and the interior of the erection bay door hinge areas. (PRS #20)

12 EA

Whitney Power Plant – Parking Lot, Lobby entry exterior door and foyer. Dam Access Door, entry foyer, door and hallway (approximately 60 l inear feet). (PRS #21)

52 EA

Whitney Power Plant – Monthly Waste Water Treatement Facility Operations. (PRS #22 thru #27)

12 EA

Total

SUPPORTIVE DOCUMANTATION FOR CLIN 2001 Period of

Performance: 1 October 2025 through 30 Sept 2026.

3001 Description Qty U/M Unit Price Price

Lake Office/Regional Office - Foyers, reception area, hallways and office area cleaning. (PRS#1)

312 EA

Lake Office/Regional Office- Restrooms, kitchen and break room area cleaning. (PRS#2)

312 EA

Lake Office/Regional Office - Conference rooms cleaning. (PRS # 3)

312 EA

Lake Office/Regional Office- Window Cleaning. (PRS # 4) 8 EA Lake Office/Regional Office- Clean Building Exterior. (PRS # 5)

8 EA

Lake Office/Regional Office- Steam Cleaning and Scotch Guarding of Carpeted Floors (PRS #6)

8 EA

Lake Office – Wax Rejuvenator (#7) 4 EA Whitney Power Plant - Conference room, kitchen, break area, all restroom and storage room(s) cleaning. (PRS #8)

52 EA

Whitney Power Plant – Clean all floors on elevations 489’, 475’, 458’, 444’, 431’, 422’ and Penstock area floor. (PRS #9)

52 EA

Whitney Power Plant – Clean Control Room panel tops, Governor cabinet tops, floors and other miscellaneous cabinet tops. (PRS #10)

52 EA

Whitney Power Plant – Clean all interior windows and glass personnel entry doors. (PWS #11)

52 EA

Whitney Power Plant – Clean all stairs and stairwell landings, to include drainage troughs, hand rails, and stair supporting framework and brackets. (PWS #12)

52 EA

Whitney Power Plant – Empty stand alone, 30 gallon trash receptacles. Floor elevations 489, 475, 458 and 444. (PWS #13)

52 EA

Whitney Power Plant – Strip and refinish designated floors and baseboards. (PRS #14) (Semi-annual event).

2 EA

Whitney Power Plant – Exterior Litter Collection. (PRS #15) 52 EA

Whitney Power Plant – Clean Cable Galley floors.(PRS #16) 52 EA Whitney Power Plant – Power Plant perimeter and Weather Station mowing. (PRS #17) (Seasonal Schedules)

39 EA

Whitney Power Plant –Floor buffing in Lobby area, Control Room and main floor hallways, at elevation 475’. (PRS #18)

52 EA

Whitney Power Plant – Clean Generator Stairs, Generator Barrels, Generator Tops, Handrails and Exciter Cabinet Tops.

(PRS #19)

52 EA

Whitney Power Plant – Clean all Erection Bay interior and exterior glass doors, windows, window frames and the interior

12 EA

Whitney Power Plant – Parking Lot, Lobby entry exterior door and foyer. Dam Access Door, entry foyer, door and hallway (approximately 60 linear feet). (PRS #21)

52 EA

Whitney Power Plant – Monthly Waste Water Treatement Facility Operations. (PRS #22 thru #27)

12 EA

Total

SUPPORTIVE DOCUMANTATION FOR CLIN 3001 Period of

Performance: 1 October 2026 through 30 Sept 2027.

4001 Description Qty U/M Unit Price Price Lake Office/Regional Office - Foyers, reception area, hallways and office area cleaning. (PRS#1)

312 EA

Lake Office/Regional Office- Restrooms, kitchen and break room area cleaning. (PRS#2)

312 EA

Lake Office/Regional Office - Conference rooms cleaning. (PRS # 3)

312 EA

Lake Office/Regional Office- Window Cleaning. (PRS # 4) 8 EA Lake Office/Regional Office- Clean Building Exterior. (PRS # 5)

8 EA

Lake Office/Regional Office- Steam Cleaning and Scotch Guarding of Carpeted Floors (PRS #6)

8 EA

Lake Office – Wax Rejuvenator (#7) 4 EA Whitney Power Plant - Conference room, kitchen, break area, all restroom and storage room(s) cleaning. (PRS #8)

52 EA

Whitney Power Plant – Clean all floors on elevations 489’, 475’, 458’, 444’, 431’, 422’ and Penstock area floor. (PRS #9)

52 EA

Whitney Power Plant – Clean Control Room panel tops, Governor cabinet tops, floors and other miscellaneous cabinet tops. (PRS #10)

52 EA

Whitney Power Plant – Clean all interior windows and glass personnel entry doors. (PWS #11)

52 EA

Whitney Power Plant – Clean all stairs and stairwell landings, to include drainage troughs, hand rails, and stair supporting framework and brackets. (PWS #12)

52 EA

Whitney Power Plant – Empty stand alone, 30 gallon trash receptacles. Floor elevations 489, 475, 458 and 444. (PWS #13)

52 EA

Whitney Power Plant – Strip and refinish designated floors and baseboards. (PRS #14) (Semi-annual event).

2 EA

Whitney Power Plant – Exterior Litter Collection. (PRS #15) 52 EA

Whitney Power Plant – Clean Cable Galley floors.(PRS #16) 52 EA Whitney Power Plant – Power Plant perimeter and Weather Station mowing. (PRS #17) (Seasonal Schedules)

39 EA

Whitney Power Plant –Floor buffing in Lobby area, Control Room and main floor hallways, at elevation 475’. (PRS #18)

52 EA

Whitney Power Plant – Clean Generator Stairs, Generator Barrels, Generator Tops, Handrails and Exciter Cabinet Tops.

(PRS #19)

52 EA

Whitney Power Plant – Clean all Erection Bay interior and exterior glass doors, windows, window frames and the interior of the erection bay door hinge areas. (PRS #20)

12 EA

Whitney Power Plant – Parking Lot, Lobby entry exterior door and foyer. Dam Access Door, entry foyer, door and hallway (approximately 60 linear feet). (PRS #21)

52 EA

Whitney Power Plant – Monthly Waste Water Treatement Facility Operations. (PRS #22 thru #27)

12 EA

Total

Option Year Three - SubTotal Option Year Four - SubTotal

Base Year, Plus Four OptionYears Total

Option Year One - SubTotal Option Year Two - SubTotal

Base Year - SubTotal

SUPPORTIVE DOCUMANTATION FOR CLIN 4001 Period of

Performance: 1 October 2027 through 30 Sept 2028.

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

WHITNEY LAKE OFFICE, REGIONAL OFFICE, AND WHITNEY POWER PLANT

1. GENERAL: This is a non-personal services contract providing all labor, tools, equipment, and materials necessary to perform all janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Whitney Lake Office, Regional Office, and the Whitney Power Plant as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Scope: Perform janitorial services at the Whitney Lake Office, Regional Office, and Whitney Power Plant.

Services may include dusting, wiping, vacuuming, sweeping, scrubbing, mopping, window, window ledge and frame cleaning, strip and wax hard floors, carpet cleaning, building exterior cleaning and trash pickup. The Contractor shall remove all insects, insect nests, webs, dirt, mud, stains, markings, dust, organic materials, urine, fecal matter, food particles, wastepaper, residual rag lint, residual cleaning agents, noxious odors, and other debris.

Noxious odors include, but are not limited to, odors from urine, fecal matter or any other organic waste and excessive vapors from cleaning solutions, disinfectants, or deodorizers. The Whitney Power Plant portion of this contract shall require some small-scale mowing services near the Power Plant and weather station. Contract will also require the Contractor provide a Licensed Wastewater Operator holding a minimum of a Class C wastewater licensed issued by the Texas Commission of Environmental Quality (TCEQ) to operate the Whitney Lake Powerhouse Wastewater Treatment Facility. The Contractor shall conduct all operations safely in accordance with Engineer Manual EM 385-1-1, according to effluent limitations, monitoring requirements, and other conditions according to Texas Pollutant Discharge Elimination System (TPDES) permit requirements, as well as the rules of the Texas Commission of Environmental Quality (TCEQ), the laws of State of Texas, and other orders of the TCEQ.

1.3 Period of Performance: Base Year, plus four one-year Options.

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services in the form of a Quality Control Plan (QCP).