B01_Synopsis_PreSolitNotice_TUIN_231534_J_A_1.pdf

ACTION: Pre-Solicitation Notice

PRE-SOLICITATION NUMBER: 140P2023R0029

CLASSIFICATION CODE: Z2JA - Repair Or Alteration Of Museums And Exhibition Buildings

The NAICS Code for this requirement is 236220 with a size standard of $39.5 million.

CONTRACTING OFFICER: Anne LaPorta

DSC-CS Contracting Services Division

Department of Interior

National Park Service

P.O. Box 25287

Denver, CO 80225

POINTS OF CONTACT:

Donna Prock, Contract Specialist, Donna_prock@contractor.nps.gov

Anne LaPorta, Contracting Officer, anne_laporta@nps.gov

PLACE OF PERFORMANCE: Tuskegee, Alabama

PLACE OF PERFORMANCE POSTAL CODE: 36088

PLACE OF PERFORMANCE COUNTRY: USA

Title of Project: Rehabilitate George Washington Carver Museum, TUIN 231534

Estimated Price Range: Between $1,000,000 and $5,000,000

Estimated Period of Performance: March 2023 through March 2024

Proposal receipt date is not known at this time. The actual date will be established in the solicitation documents but will provide for a minimum of 30 calendar days for responses.

A pre-proposal meeting and site visit may be posted separately on SAM.gov, and the date and location will be noted in the solicitation.

Type of Procurement: It is anticipated that a negotiated firm-fixed price contract will be awarded. The solicitation will require submission of both a technical and price proposal. As will be stated in the solicitation, the government will consider an offeror’s technical capability and price proposal, and all other required submissions. The solicitation shall state whether all evaluation factors other than cost or price, when combined, are significantly more important than, approximately equal to, or significantly less important than cost or price.

This procurement is a Small-Business Set-Aside. Small Disadvantaged Business, and HUBZone firms must be certified in accordance with solicitation clause, FAR 52.219-8—Utilization of Small Business

Concerns.

All responsible small-business sources may submit an offer which, if submitted in a timely manner, will be considered. It is the policy of the government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, small disadvantaged businesses, and women-owned small business concerns. Such concerns must also have the maximum practicable mailto:Donna_prock@contractor.nps.gov mailto:anne_laporta@nps.gov opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance. All offerors are strongly encouraged to contact their local Small

Business Administration Office, to post their need for qualified subcontractors at http://www.sba.gov and view interested vendor information as it is becomes available at SAM.gov.

GENERAL:

The solicitation will be issued electronically on the Official U.S. Government’s System for Award

Management (SAM) at SAM.gov. Upon issuance of the solicitation, solicitation documents will be available through SAM.gov for download in Microsoft Excel and Adobe PDF; and specifications and drawings will be available in Adobe PDF format. Please Note: i) Paper copies of the solicitation will not be made available; ii) individual emails will not be sent to vendors so please do not request solicitation documents to be sent to you by electronic mail; and iii) the solicitation and solicitation documents will only be accessible through SAM.gov through official postings.

Vendors can search for opportunities and award history on SAM.gov without registering. The government will use the SAM.gov website for all notices regarding this project, which may include posting an Interested Vendors List. Additionally, vendors may follow the contract opportunity through

SAM.gov. Information about vendor access to all the features associated with contract opportunities may be found at SAM.gov - Frequently Asked Questions; this office is not able to provide training with respect to use of the site. Registering in SAM.gov provides the opportunity to receive notifications; this is a tool of convenience only and does not serve as a guarantee of notification. Interested vendors are responsible for and are required to visit the SAM.gov website periodically to check for amendments and other changes to the synopsis or solicitation documents.

Prospective offerors desiring to conduct business with the DOI are required to have an active Registration in the System for Award Management (SAM) at www.sam.gov. Vendors also are required to have a

Unique Entity Identifier (UEI) number in order to conduct business with the Federal Government.

This pre-solicitation announcement is not a solicitation document, but pre-notice of an upcoming solicitation. Specific instructions on submitting your proposal will be contained in the solicitation documents to be issued on or after the date listed below.

Proposed Solicitation Issue Date: Estimated on/about December 15, 2023.

This is currently an unfunded requirement with a high expectation that funds will be available. When and if funds become available a contract may be awarded at that time.

Title of Project / PMIS#: Rehabilitate George Washington Carver Museum, TUIN 231534

Description:

Rehabilitate the George Washington Carver Museum, a 14,528 ft² one-story (with basement) brick building located in the Tuskegee Institute campus National Historic Landmark District. It was originally constructed to serve as the campus laundry between 1914 and 1916 by student labor with local materials.

Beginning in 1936 Tuskegee Institute modified the building to accommodate Carver’s laboratory on the ground floor and part of the main floor; the majority of the main floor became a museum, dedicated in

1941.

Project Scope:

The detailed requirements include but are not limited to:

http://www.sba.gov/ http://www.sam.gov/

• Rehabilitation of the historic building housing the Carver Museum and other office and building space. The approximate square footage that is the subject of this project, is 14,528 sf.

• Responsibility for, and subcontractor management of, the subcontractor selected for packing, transport, storage, and re-installation of museum collections (artifacts handling).

• Coordination of work on actively used college campus.

• Coordination of subcontracting trades, includes most major trades such as electrical, masonry, HVAC and roofing.

Project Conditions:

• The surrounding area is largely suburban. The construction site is approximately 40 miles east of

Montgomery, Alabama; contractors should be cognizant of sourcing construction material suppliers and locating lodging facilities in this area.

• The project site is located in the Tuskegee Institute National Historic Landmark District, surrounded by the campus of Tuskegee University.

• Coordination through NPS, with the Tuskegee University schedules, is required.

• Access to the site, project staging, and material deliveries are limited by the location on the

Tuskegee University campus; coordination through NPS, with the Tuskegee University, is required.

• The University will remain open to the public during construction; thus, construction activities and logistics must be structured to accommodate the public.

• See NPS Website: https://www.nps.gov/tuin/planyourvisit/index.htm for site and seasonal weather information that may impact the construction schedule. Additional information will be provided at the pre-bid site visit at a date and time to-be-determined.

• Duration: The anticipated period of performance of 365 calendar days including any potential schedule coordination and shut downs due to University operations.

• Required Source - Artifacts Subcontractor: Pursuant to 41 U.S.C. 3304(a)(1) Only One

Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements, the

Government determined that it is necessary to designate the Artifacts subcontractor.

NO RESPONSE TO THIS NOTICE IS REQUIRED AND NO QUESTIONS WILL BE TAKEN

AT THIS TIME.

Vendors should continue to monitor the SAM.gov website for further information about this project under notice 140P2023R0029 and/or PMIS# TUIN 231534 Rehabilitate George Washington Carver Museum https://www.nps.gov/tuin/planyourvisit/index.htm

United States Department of the Interior

NATIONAL PARK SERVICE

DENVER SERVICE CENTER

12795 W. ALAMEDA PKWY

P.O. BOX 25287

DENVER, COLORADO 80225-0287

IN REPLY REFER TO:

D5215 (DSC-CS)

140P2022FXXXX

TUIN 231534 – PRESERVE CARVER MUSEUM

JUSTIFICATION FOR USE OF ONLY ONE SOURCE FOR PORTION OF ACQUISITION

HISTORIC ARTIFACTS HANDLING AND STORAGE

1. Identification of the Agency/Contracting Activity:

The U.S. Department of the Interior, National Park Service, Denver Service Center, Lakewood, Colorado is the contracting activity for a project to preserve the George Washington Carver Museum, in Tuskegee, Alabama, TUIN 231534.

Scope of Work Synopsis:

Repair and rehabilitate the George Washington Carver Museum, a 14,528 ft² one-story (with basement) brick building located in the Tuskegee Institute campus National Historic Landmark District. This project will correct a long list of deficiencies with the building, and may include, but is not limited to, site work to correct drainage, brick pointing, foundation underpinning, window and door repairs, glazing and sealants, HVAC equipment and ductwork replacement, reinforcing steel joist structure, and energy/code upgrade to the electrical and lighting systems, roof truss repairs, including temporary shoring and moving and temporary storage of historic artifacts and return the artifacts to the building upon completion of the restoration effort. The estimated construction cost is between $1,000,000 and $5,000,000 (FAR 36.204) under NAICS 236220.

2. Nature and/or Description of the Action Being Approved:

The project is for preservation of the George Washington Carver Museum, which is located within the campus of Tuskegee University. Only a portion of the acquisition is designated for use of only one source, as follows:

The applicable portion of the Scope of Work, is for handling and storage of the historic artifacts and fine art that is stored at the Museum. The scope calls for the items to be temporarily removed from the building, catalogued, stored in a controlled environment, and then returned to the building upon completion of the building restoration effort (See Scope of Work Attachment A). The safety and security of the artifacts and fine art that are required to be removed from the Museum for the duration of the construction activities, is an essential element of this construction project.

3. An Identification of the Statutory Authority Permitting Other than Full and Open Competition:

The use of only one source to satisfy a portion of this acquisition is authorized pursuant to 41 U.S.C.

3304(a)(1) - Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements (See also, FAR 6.302-1(a) (2) and 6.302-1(b)(1)(i)). When the supplies or services required by the agency are available from only one responsible source, a

FAR 6.302-1(a)(2). As stated herein, the vendor listed has the requisite technical expertise that is essential to the Government’s

REFERENCE SOLICITATION 140P2023R0014

TUIN 231534 – JOFOC Only One Source - Artifacts requirements for the handling of historic artifacts and fine art, that is an essential part of the work requirements for the restoration of the building.

4. A Demonstration of The Unique Qualifications or The Nature of The Source That Requires Use of The Authority Cited:

A description of the unique qualifications or the nature of the required source, including the subcontractor’s name and address and description of their technical qualifications, is as follows:

CV Fine Art Services (Classic Design Services) has been identified as having the requisite qualifications and technical expertise to perform the work. CV Fine Art Services is a specialized subcontractor that provides a variety of fine art and artifact handling services including art installation by experienced, professional art handlers, museum quality custom crating, technical packing, international crating and transit, and climate controlled storage at their secure facility.

In addition to meeting the skills, handling, transportation, geographical proximity, and controlled storage requirements for this project, CV Fine Art Services is the only service provider that has comparable past experience with the George Washington Carver Museum collection. CV Fine Art Services was engaged in 2012 to pack, crate, transport, store, and re-install the Carver Museum’s natural and cultural history collection and successfully completed the project. Key personnel on CV Fine Arts staff, from the 2012 project, remain on staff and will provide professional continuity through first-hand knowledge of, and familiarity with, the particulars of this collection’s needs and working at the Tuskegee site.

CV Fine Art Services (Classic Design Services) 4194 Northeast Expressway Atlanta, GA 30340

The Contracting Officer has independently analyzed and concurs with the technical findings of the Designer of Record and the NPS technical team.

5. A Demonstration that the Nature of the Acquisition Requires Use of the Authority Cited:

This work requires specialized experience of highly skilled museum technicians, specialized transport vehicles, and specialized storage facilities. Market Research efforts by the Contracting Officer and the NPS technical team in consultation with the Designer of Record for this project, who has the specialized knowledge and expertise to assess the technical capabilities appropriate for this work, resulted in finding no other qualified subcontractors. The detailed Scope of Work, includes three phases, first for the removal and transport of the artifacts and fine art, then storing the items in a climate-controlled secure facility. The scope includes specialized handling requirements, cataloguing, and security measures for phase one. Phase two requires transport and storage in climate-controlled facilities. Phase three includes restoring the items to the museum with similar parameters. In addition, no other fine art services group or vendor has past experience working with the George Washington Carver Museum. There are no other qualified vendors with the requisite technical expertise, past experience, and geographical proximity to the project.

6. A Description of Efforts Made to Ensure Offers are Solicited from as Many Potential Sources as Practicable Including Whether a Notice was or will be Publicized as Required by Subpart 5.2:

While the work under this justification is only a portion of the construction project, the entire construction project is estimated to exceed the threshold for the requirement to disseminate information. FAR 5.101(a)(1). The Justification will be posted in accordance with FAR 6.302-1(d)(2) and 5.203(a), at least 15 days before issuance of the solicitation. In addition, the Justification will be distributed to the potential offerors in order to facilitate competition for the acquisition of the professional services as outlined above.

7. A Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The estimated value of the work required by this specialty subcontractor is $XXXXX, including materials, storage, and handling (remove and reinstall). The estimated value is based on the Independent Government Estimate prepared by the Designer of Record as part of the Class C Estimate for the construction project.

The estimated price of the service is comparable to similar, but not identical services, as this is a unique requirement. The IGE is based on analysis and extensive research by the Designer of Record. At the time of submission of bids, all pricing will be evaluated in accordance with the acquisition plan and solicitation documents for this procurement.

8. A Description of the Market Research Conducted and Results or a Statement of the Reason Market Research Was Not Conducted:

Market Research efforts by the Contracting Officer, the NPS technical team with consultation with the Designer of Record for this project, who has the specialized knowledge and expertise to assess the technical capabilities appropriate for this work, resulted in finding no other qualified subcontractors. In addition, no other fine art services group or vendor has prior experience working with the George Washington Carver Museum. Market research efforts by the NPS technical team and Contracting Officer also included: i) searching past NPS Contract records for similar work; ii) internet and GSA Federal Supply Schedule searches for similar service providers in the States of Alabama and Georgia; iii) expert input from the NPS Park historic preservation staff with regard to technical capability requirements and qualified vendors in this geographic area; and iv) research of similar work at Tuskegee University, for past similar projects. The market research revealed there are no other qualified vendors with the requisite technical expertise, past experience, and geographical proximity to the project.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. A Listing of Sources, if any, that Expressed, in Writing, Interest in the Acquisition:

None or describe sources.

11. A Statement of the Actions, if any, Agency May Take to Remove or Overcome any Barriers to Competition Before Any Subsequent Acquisition for Supplies or Services:

Due to the aesthetic, preservation of the artifacts and fine art, and performance requirements of the application of this portion of the work, there is no method to remove or overcome the barriers to use of a specific, technically qualified source for this work.

12. Certifications:

I certify that any supporting data that is the responsibility of technical or requirements personnel (i.e.

verifying the Government’s minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate:

Romorno Coney, Technical Representative Date

ROMORNO CONEY

Digitally signed by ROMORNO

CONEY

Date: 2022.04.21 11:14:28 -06'00'

I certify that this justification is accurate and complete to the best of my knowledge and belief:

Anne K. LaPorta, Contracting Officer Date

Approved:

Bai Perney, Branch Chief Date

ANNE LAPORTA Digitally signed by ANNE LAPORTA Date: 2022.04.21 14:55:25 -06'00'

SHANNON BLACKBURN

Digitally signed by SHANNON

BLACKBURN

Date: 2022.04.28 08:57:09 -04'00'