B01 RFP ATTACHMENT J03 - Construction Specifications.pdf

NAVAJO Indian Health Service (NAIHS)

DZ Health Center

Bloomfield, NM

DZ Health Center and DDC Design

Final Specifications

Project No. NA18SR109C6 and

NA18SR107C6

SEPTEMBER 23, 2021

DZ Health Center HVAC Design/IHS Project

00 01 00 - 1

DIVISION 0 – GENERAL INFORMATION AND CONTRACT DOCUMENTS

00 01 00 TABLE OF CONTENTS

00 01 15 LIST OF DRAWING SHEETS

DIVISION 1 - GENERAL REQUIREMENTS

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 32 16.15 PROJECT SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 35 26 SAFETY REQUIREMENTS

01 42 00 REFERENCES

01 45 00 QUALITY CONTROL

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 29 CUTTING AND PATCHING

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 36 WARRANTIES

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

01 91 13 GENERAL COMMISSIONING REQUIREMENTS

DIVISION 2 – EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 5 – METALS

05 40 00 COLD-FORMED METAL FRAMING

05 50 00 METAL FABRICATION

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 PREPARATION FOR RE-ROOFING

07 51 00 BUILT-UP BITUMINOUS ROOFING

07 53 23 EPDM ROOFING

07 60 00 FLASHING AND SHEET METAL

07 72 00 ROOF ACCESSORIES

07 84 13 THROUGH-PENETRATION FIRESTOP SYSTEM

07 84 43 FIRE-RESISTIVE JOINT SEALANTS

07 92 00 JOINT SEALANTS

DIVISION 9 – FINISHES

09 22 16 NON STRUCTRUAL METAL FRAMING

09 29 00 GYPSUM SHEATHING

09 51 23 ACOUSTICAL TILE CEILINGS

09 91 00 PAINTING

09 92 13 EXTERIOR PAINTING

09 21 13 INTERIOR PAINTING

DIVISION 23 – HEATING, VENTILATION AND AIR CONDITIONING

00 01 00 - 2

23 01 00 BASIC HVAC REQUIREMENTS

23 05 00 COMMON WORK RESULTS FOR HVAC

23 05 13 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

23 05 23 GENERAL-DUTY VALVES FOR HVAC PIPING

23 05 29 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

23 05 53 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC.

23 07 00 HVAC INSULATION

23 08 00 COMMISSIONING OF HVAC

23 09 00 INSTRUMENTATION AND CONTROL FOR HVAC

23 21 13 HYDRONIC PIPING

23 31 13 METAL DUCTS

23 36 00 AIR TERMINAL UNITS

23 37 13 DIFFUSERS, REGISTERS, AND GRILLES

23 41 00 PARTICULATE AIR FILTRATION

DIVISION 25 – INTEGRATED AUTOMATION

25 08 00 COMMISSIONING OF INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

END OF SECTION

LIST OF DRAWINGS SHEETS 00 01 15 - 1

SECTION 00 01 15 - LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

TITLE PAGE

G-001 COVER SHEET

ARCHITECTURAL

A-101 OVERALL FLOOR PLANS

AD-201 DEMO REFLECTED CEILING PLAN

AD-202 BUILDING A ROOF DEMO PLAN

A-201 REFLECTED CEILING PLAN

A-202 BUILDING A ROOF PLAN

A-501 CEILING DETAILS

A-601 ROOF DETAILS

A-901 FIRE RATED ASSEMBLIES

MECHANICAL

M-001 MECHANICAL SYMBOLS. ABBREVIATIONS, AND NOTES

M-100 BUILDING A OVERALL FLOOR PLAN

M-101 BUILDING B OVERALL FLOOR PLAN

MD-100 ENLARGED DEMOLITION FLOOR PLANS

MD-200 BUILDING A ROOF PLAN DEMOLITION PLAN

MD-201 BUILDING B ROOF PLAN DEMOLITION PLAN

MH-100 ENLARGED FLOOR PLANS

MH-200 BUILDING A ROOF PLAN NEW WORK PLAN

MH-201 BUILDING B ROOF NEW WORK PLAN

MH-300 BUILDING A CONTROLS FLOOR PLAN

MH-301 BUILDING B CONTROLS FLOOR PLAN

M-400 MECHANICAL DETAILS

M-500 MECHANICAL SCHEDULES

M-600 HVAC CONTROL DIAGRAMS

M-601 HVAC CONTROL DIAGRAMS

M-602 HVAC CONTROL DIAGRAMS

M-603 HVAC CONTROL DIAGRAMS

ELECTRICAL

E-001 ELECTRICAL GENERAL INFORMATION

ED-200 BUILDING A ROOF PLAN DEMOLITION PLAN

ED-201 BUILDING B ROOF PLAN DEMOLITION PLAN

E-100 BUILDING A FLOOR PLAN

E-101 BUILDING B FLOOR PLAN

E-200 BUILDING A ROOF PLAN NEW WORK PLAN

E-201 BUILDING B ROOF PLAN NEW WORK PLAN

E-300 ELECTRICAL ONE-LINE

END OF SECTION 00 01 15

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

A. Adjust list below to suit Project.

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Adjust list below to suit Project.

4. Material location reports.

5. Field condition reports.

6. Special reports.

B. Related Sections include the following:

1. Division 01 32 00 Section "Construction Progress Documentation" for submitting construction photographs.

2. Division 01 33 00 Section "Submittal Procedures" for submitting schedules and reports.

3. Division 01 45 00 Section "Quality Control" for submitting a schedule of tests and inspections.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Government.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are related. Determine the scheduling of activities and the critical path of Project with network calculations.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Government or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

H. Major Area: A story of construction, a separate building, or a similar significant construction element.

I. Milestone: A key or critical point in time for reference or measurement.

J. Network Diagram: A graphic diagram of a network schedule, showing activities and activity relationships.

K. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.3 SUBMITTALS

A. Submittals Schedule: Submit one (1) copy of the schedule in PDF format. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for the Government's final release or approval.

B. Submittal Register: Submit a digital copy of the submittal register to the Contracting Officer

Representative for approval. Arrange the following information in a tabular format (A template is available upon request):

1. Transmittal Number – Sequentially numbered transmittal. This number may be used on multiple lines of the submittal register.

2. Item Number – A unique, sequential number for each item to be submitted.

3. Specification Number – The division, section, and/or paragraph from the specification in which the submittal requirement is defined. If all submittals for a division will be submitted together, only the division needs to be noted here. If all the submittals for a section will be submitted together, enter the division and section. If submittals will be submitted for individual paragraphs, enter the division, section, and paragraph.

4. Description of Item(s) Submitted – A short description of the submittal

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

5. Type of Submittal(s) to be submitted – Indicate what type of submittal will be submitted.

Indicate all that apply. Examples are as follows:

a. DATA – manufacturer literature, or other similar information about a product

b. DRAWINGS – shop drawings, delegated design, as-built/record drawings, plan views to support schedules and/or other submittals

c. SCHEDULES – project schedule, schedule of values (for approval),

d. STATEMENTS – official communication from the contractor to the contracting officer’s representative which needs approval, or to inform the Government

e. REPORTS – Test, inspection, commissioning, or other reports

f. CERTIFICATES – evidence of qualification of employees or sub-contractor, evidence of work completion, chain of custody certification, etc.

g. SAMPLES – product samples for selection or approval such as flooring, paint, etc.

h. RECORDS – digital files other than *.pdf files

i. Response – Indicate if the submittal is to inform the government, or if a response is requested/required

j. INFORMATION ONLY

k. GOVERNMENT APPROVED

l. REVIEWER – Indicate the name(s) of those who will review the submittal

m. EXPECTED SUBMIT DATE – The date on which the submittal is expected to be delivered to the government

n. ACTUAL SUBMIT DATE – The date on which the submittal is actually delivered to the government

o. APPROVAL NEED BY DATE – The date by which the submittal must be approved to stay on schedule and/or to meet contractual requirements

p. MATERIAL NEED BY DATE – The date by which materials must by delivered to site to stay on schedule

q. IHS CODE – code used by IHS to record the status of the submittal

1) A – Approved

2) AN – Approved As Noted

3) R – Rejected

4) RR – Revise and Resubmit

r. IHS REVIEW DATE – The date on which the submittal status was determined by the reviewer

s. REMARKS – Comments to and/or from the reviewer

C. Preliminary Construction Schedule: Submit one copy of the schedule in pdf format.

1. The contractor shall provide a preliminary schedule to the Contracting Officer’s

Representative for review and comment within 14 days following award.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 4

D. Preliminary Network Diagram: Submit two opaque copies, large enough to show entire network for entire construction period. Show logic ties for activities.

E. Contractor's Construction Schedule: Submit one pdf copy, of initial schedule, large enough to show entire schedule for entire construction period.

1. Submit an electronic copy of schedule, using software indicated, via email, and labeled to comply with requirements for submittals. Include type of schedule (Initial or Updated) and date on label.

F. Daily Construction Reports: Submit daily via email.

1. Superintendent daily construction reports shall include photographic logs. The reports shall be submitted to the Contracting Officer and Contracting Officer Representative no later than 10:00 AM the following business day.

2. Submit one pdf copy of the daily report.

G. Field Condition Reports: Submit one pdf copy of the report at time of discovery of differing conditions.

H. Special Reports: Submit one pdf copy of the report at time of unusual event.

1.4 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of the

Government’s request.

B. Prescheduling Conference: Conduct conference at Project site. Review methods and procedures related to the Preliminary Construction Schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including phasing, interim milestones, and partial Government occupancy.

4. Review delivery dates for Government-furnished products.

5. Review schedule for work of Government's separate contracts.

6. Review time required for review of submittals and resubmittals

7. Review requirements for tests and inspections by independent testing and inspecting agencies.

8. Review time required for completion and startup procedures.

9. Review and finalize list of construction activities to be included in schedule.

10. Review submittal requirements and procedures.

11. Review procedures for updating schedule.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 5

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

1.6 DIGITAL FILE FORMAT

1. Digital files shall be as follows:

a. *.pdf

1) Readable in Adobe Acrobat, and Bluebeam

2) Named in accordance with type of document

a) RFI-XXX, ASI-XXX, Submittal-XXX, etc.

3) Bookmarked by section

4) Optical Character Recognition (OCR) text recognition.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and

Contractor's Construction Schedule.

2. Initial Submittal: Submit concurrently with preliminary bar-chart schedule. Include submittals required during the first 30 days of construction. List those required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

a. At Contractor's option, show submittals on the Preliminary Construction Schedule, instead of tabulating them separately.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's

Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final

Completion.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 6

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by the Government.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

a. Major lead items Equipment such as:

1) Roof Top Packaged Air-Conditioning Unit

2) Cooling Towers (Industrial Fluid Coolers)

3) Emergency Generator

4) Automatic Transfer Switches (ATS)

5) Fire Pump

6) Electrical Main Switchgear

7) IID electrical switch and transformer

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01

Section 01 33 00 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than seven (7) days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial

Completion, and allow time for the Government's administrative procedures necessary for certification of Substantial Completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Interface Work with concurrent projects: Include a separate activity for each Contract.

3. Work by the Authority: Include a separate activity for each portion of the Work performed by the Authority.

4. Products Ordered in Advance: Include a separate activity for each product. Delivery dates indicated stipulate the earliest possible delivery date.

5. Government-Furnished Products: Include a separate activity for each product. Delivery dates indicated stipulate the earliest possible delivery date.

6. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 7

7. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

a. Subcontract awards.

b. Submittals.

c. Purchases.

d. Mockups.

e. Fabrication.

f. Sample testing.

g. Deliveries.

h. Installation.

i. Tests and inspections.

j. Adjusting.

k. Curing.

l. Startup and placement into final use and operation.

8. Area Separations: Identify each major area of construction for each major portion of the

Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Permanent space enclosure.

c. Completion of mechanical installation.

d. Completion of electrical installation.

e. Substantial Completion.

9. Other Constraints: Identify and show other constraints with regard to special procedures.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion and the following interim milestones:

1. Start and completion of site utility work.

2. Start and completion of concrete slab and foundations.

3. Start and completion of roof penetrations.

4. Start and completion of electrical rough-ins.

5. Start and completion of electrical work above ceilings.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall project schedule.

F. Computer Software: Prepare schedules using a program that has been developed specifically to manage construction schedules.

1. Provide schedule to the Government in pdf format.

2.3 PRELIMINARY CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit preliminary horizontal bar-chart-type construction schedule within seven (7) days of date established for the Notice to Proceed.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 8

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. Outline significant construction activities for first 60 days of construction. Include skeleton diagram for the remainder of the Work.

2.4 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 14 days of date established the Notice to Proceed.

Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For activities that require 3 months or longer for completing, indicate an estimated completion percentage in 10 percent increments within time bar.

2.5 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. CPM Schedule: Prepare Contractor's Construction Schedule using a computerized, time-scaled

CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than 14 days after date established for the Notice to Proceed.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of the Government's approval of the schedule.

2. Conduct educational workshops to train and inform key Project personnel, including subcontractors' personnel, in proper methods of providing data and using CPM schedule information.

3. Establish procedures for monitoring and updating CPM schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

4. Use "one workday" as the unit of time. Include list of nonworking days and holidays incorporated into the schedule.

B. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Purchase of materials.

d. Delivery.

e. Fabrication.

f. Utility interruptions.

g. Installation.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 9

h. Work by Government that may affect or be affected by Contractor's activities.

i. Testing and commissioning.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

a. Subnet works on separate sheets are permissible for activities clearly off the critical path.

C. Initial Issue of Schedule: Prepare initial network diagram from a list of straight "early start-total float" sort. Identify critical activities. Prepare tabulated reports showing the following:

1. Contractor or subcontractor and the Work or activity.

2. Description of activity.

3. Principal events of activity.

4. Immediate preceding and succeeding activities.

5. Early and late start dates.

6. Early and late finish dates.

7. Activity duration in workdays.

8. Total float or slack time.

9. Average size of workforce.

10. Dollar value of activity (coordinated with the Schedule of Values).

D. Schedule Updating: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

1. Identification of activities that have changed.

2. Changes in early and late start dates.

3. Changes in early and late finish dates.

4. Changes in activity durations in workdays.

5. Changes in the critical path.

6. Changes in total float or slack time.

2.6 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions.

7. Accidents.

8. Meetings and significant decisions.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 10

9. Unusual events (refer to special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Construction Work Change Directives received and implemented.

16. Services connected and disconnected.

17. Equipment or system tests and startups.

18. Partial Completions and occupancies.

19. Substantial Completions authorized.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for interpretation on CSI Form 13.2A. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.7 SPECIAL REPORTS

A. General: Submit special reports directly to Government within one day of an occurrence.

Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Government in advance when these events are known or predictable.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Scheduling Consultant: Engage a consultant to provide planning, evaluation, and reporting using

CPM scheduling.

1. In-House Option: Government may waive the requirement to retain a consultant if

Contractor employs skilled personnel with experience in CPM scheduling and reporting techniques. Submit qualifications.

B. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 11

3. As the Work progresses, indicate Actual Completion percentage for each activity.

4. At weekly intervals provide three (3) week look-ahead schedules distributed to the

Government for review during the weekly Progress Meeting.

C. Distribution: Distribute copies of approved schedule to Architect, Contractor, the Government, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 01 32 00

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COTR, within 10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision

01 32 16.15 - 2 within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COTR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved

CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost.

Each activity/event on the computer-produced schedule shall contain as

01 32 16.15 - 3 a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer. The contractor shall make a separate written detailed request to the Contracting

Officer identifying these date constraints and secure the Contracting

Officer’s written approval before incorporating them into the network diagram. The Contracting Officer’s separate approval of the Project

Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents.

These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT

COMPLETION.

B. Within 30 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the

Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised

01 32 16.15 - 4 submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

D. The Complete Project Schedule shall contain approximately ________work activities/events.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER

FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232 – //Article 70

Without NAS-CPM// //Article 71 Including NAS-CPM//for (PAYMENTS UNDER

FIXED PRICE CONSTRUCTION).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID ITEMS including ASBESTOS ABATEMENT. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

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1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COTR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

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5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COTR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COTR’s approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using // VA Form 10-6001a // or //the AIA application and certificate for payment documents G702 & G703 // reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR

52.232 – 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR

852.232 – //Article 70 Without NAS-CPM// //Article 71 Including NAS-

CPM//for (PAYMENTS UNDER FIXED PRICE CONSTRUCTION). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

01 32 16.15 - 7

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COTR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s representative with reports in accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun

01 32 16.15 - 8 update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the resident engineer within fourteen (14) calendar days of completing the regular schedule update.

Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the VA, the General Contractor, its approved CPM Consultant, RE office representatives, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

01 32 16.15 - 9

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COTR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no additional cost to the

Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file

(s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the

Contractor from the requirements specified unless the conditions are shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in submittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. CPM revisions made under this paragraph which affect the previously approved computer-produced schedules for Government furnished equipment, vacating of areas by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval.

C. Contracting Officer's approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the Contracting

Officer or the VA representative.

01 32 16.15 - 10

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 – 4 (Changes, and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COTR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting

Officer's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer-produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its…