B01-Pre-solicitation Notice_20250623.pdf
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- Solicitation number
- W912PF25RA008
About this file
This is a Pre-Solicitation Notice for a roofing maintenance contract at Darby Military Community (DMC) in Italy. The requirement is for maintenance and repair of waterproofing membrane roofs, with work to be performed through task orders against an Indefinite Quantity/Indefinite Delivery contract. Specific tasks include removing and disposing of deteriorated membrane, surface preparation, waterproofing, painting, installing safety devices, and performing rainwater connection modifications. The contract will be a Firm-Fixed Price type with a base year from 15 September 2025 to 14 September 2026, plus four optional one-year extension periods through 14 September 2030.
Potential contractors must participate in a pre-proposal electronic conference on 25 July 2025 at 10:00 AM, with interested parties required to email contact points by 3 July 2025. To be eligible for award, contractors must have an NCAGE number and be registered in the System for Award Management (SAM). The solicitation package, including technical specifications, is anticipated to be posted in the coming weeks, with the specific solicitation number W912PF25RA008. Each task order will be individually funded, and the work will be executed at Camp Darby in Tirrenia (Pisa), Italy.
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Text version
Pre-Solicitation Notice
PSC: Z1EB – Maintenance of maintenance buildings
NAICS: 238160 - Roofing Contractors
Description of the requirement: This requirement is to perform the maintenance and repair of roofs at Darby Military Community (DMC), Italy. Contractor shall perform the maintenance and repair of waterproofing membrane roofs, in accordance with Italian Laws, AR 420-1, AR 420-70. Work shall be performed in USAG-ITALY, DMC areas, through task orders issued against the requirement type contract.
Works include, but are not limited to the following: removal of deteriorated waterproofing membrane, and disposal to a public dump; scraping and preparation of surface; simple waterproofing work; painting of the waterproof membrane with single component acrylic water base paint; painting of waterproofing membrane with synthetic resin type solvents-based paint; provide and install a temporary safety device on the roof;
realization of a "ciabatta" for connection on the existing descendants of rainwater, preparation of the intervention area by removing the existing sheath, realization of the "ciabatta", new waterproofing of the intervention area, verification of couplings on existing descendants; realization of a "ciabatta" for connection on the existing descendants of rainwater, preparation of the intervention area by removing the existing sheath. All these items should include safety costs.
The Technical Specifications will be posted along with the Solicitation.
Location of the work: Performance will be executed at Camp Darby, Tirrenia (Pisa), Italy.
Performance Period: The performance period will be as follows:
Base Year: 15 September 2025 – 14 September 2026 Option Year One: 15 September 2026 – 14 September 2027 Option Year Two: 15 September 2027 – 14 September 2028 Option Year Three: 15 September 2028 – 14 September 2029 Option Year Four: 15 September 2029 – 14 September 2030
Method of Contracting: This will be a Request for Proposal (RFP) resulting in a Firm-Fixed Price Requirement Indefinite Quantity Indefinite Delivery Type Contract.
Funding: The requirement is not funded; each separate task order issued against the requirement type contract will be funded.
Issuance of solicitation: The solicitation package together with the description of the requirement and additional information is anticipated to be posted in the next few weeks.
Response date: The response date will be indicated in the Solicitation (RFQ
W912PF25RA008)
Site visit/ pre-quote conference: Pre-Quote Conference. A Pre-proposal electronic conference is anticipated to be held on 25 July 2025, 10:00AM, at Darby Military Community, Livorno, Italy; meeting point Gate #27.
How to participate:
In order to participate to the Pre-Quote Conference, all interested parties are invited to indicate their interest by submitting an e-mail not later than Close of Business (COB), 3 July 2025, to the following e-mail addresses: elisa.orsini2.ln@army.mil;
brendan.a.deluca.civ@army.mil .
Please, indicate in your e-mail the Solicitation Number/Title: " W912PF25RA008- Maintenance and repair of roofs, Darby Military Community (DMC), Italy; the name of your company; company address; phone number; e-mail address and the name of person(s) who will participate to the Pre-proposal conference. Not indicating interest as described above does not preclude the offeror from participating in this requirement.
Note: Interested Parties are NOT required to attend the pre-proposal conference in order to submit a proposal.
We inform you that our computer does not provide proof of your mail receipt. Therefore, to get confirmation please contact 050-965-8765. For additional information please contact Ms. Orsini at elisa.orsini2.ln@army.mil or at 050-965-8765.
Important notice:
To be awarded a government contract you MUST:
- Have a NCAGE number.
(https://www.dla.mil/HQ/LogisticsOperations/Services/FIC/NATO/NATOCAGE/)
- Be registered in the System for Award Management (SAM) website (https://sam.gov) mailto:elisa.orsini2.ln@army.mil mailto:brendan.a.deluca.civ@army.mil https://www.dla.mil/HQ/LogisticsOperations/Services/FIC/NATO/NATOCAGE/
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