B01.01 CSS - W912HQ22R0004 - NFRMP Web Services.docx

Combined Synopsis/Solicitation Number: W912HQ23R0004 Title: NFRMP Websites, Online Tools and Maintenance

I. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603 – Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice and FAR Part 13 procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, dated 2 June 2023.

A Firm Fixed Priced (FFP) award will be made in accordance with the following:

The North American Industrial Classification System (NAICS) code for this acquisition is 514618 Other Management Consulting Services: with a size standard of $19,000,000.00.

II. NATURE OF ACQUISITION:

The U.S. Army Corps of Engineers Office of History has a requirement to purchase the services stated below. This procurement will be awarded under Simplified Acquisition Procedures. All questions must be received by Wednesday, 14 June 2023, 4:30 pm EST. Proposals must be received no later than Friday 23 June 2023, 4:30 pm EST. Electronic proposals submitted via email are required. Email questions and proposals to the Contract Specialist, Mrs. Susannah Chung at email: Susannah.Chung@usace.army.mil and a copy furnished to the Contracting Officer, Mr. David A. Kaplan at david.a.kaplan@usace.army.mil. It is the Offeror’s responsibility to ensure the proposal has been received by the contracting office via email. Fax proposals will not be accepted. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” Upon receipt of the electronic offer, the Government will acknowledge receipt of that offer via email to the Offeror.

III. SCHEDULE OF SUPPLIES/SERVICES:

IWR requires services in support of its NFRMP websites and online tools. The work under this contract includes regular maintenance and interim hosting of three websites (Flood Risk Management Program, Silver Jackets Public, and Silver Jackets Team-to-Team websites) and associated online information management and tools that include a Federal Flood Risk Management Resources (FFRMR) database and interagency nonstructural efforts table to support the NFRMP and Silver Jackets Program team. The websites and tools are used by USACE team members in all Divisions and Districts and hundreds of other Federal, state and local government entities, Tribal partners, universities and others.

Supported websites include:

1. Flood Risk Management Program (FRMP) public website - Provides information about the program’s policies, guidance and activities and uses the American Forces Public Information Management System (AFPIMS), a website content management and hosting system. URL: https://www.iwr.usace.army.mil/Missions/Flood-Risk-Management/Flood-Risk-Management-Program/ .

1. Silver Jackets public website – Shares information about the Silver Jackets Program and 54 Silver Jackets teams, with each team having varying amounts of information on individual team web pages. Hosting services are provided by the Contractor, but would be migrated to AFPIMS, the DoD enterprise-level cloud service as part of this scope. URL: https://silverjackets.nfrmp.us/

1. Silver Jackets Team-to-Team (T2T) website - Restricted log-in website currently being refreshed. Supports sharing of information, best practices and templates, and networking and collaboration among Silver Jackets teams and partners. Currently accessible with username and password credentials to Silver Jackets team members. Hosting services are provided by the Contractor but would be migrated to the Civil Works Business Intelligence (CWBI) Amazon Web Services (AWS) Cloud hosting environment as part of this scope. URL: https://silverjacketsteam.nfrmp.us/User-Login Tasks for this Contract include:

Provide general maintenance of the FRMP and Silver Jackets (public and T2T) websites Update and occasionally provide some new content to the FRMP and Silver Jackets websites Maintain and update the FFRMR database and interagency nonstructural efforts table.

Update or develop registration and award nomination/selection tools

Period of Performance:

The period of performance includes one base year of services and two one-year option periods.

Place of Performance:

The Offeror’s facility. See the Performance Work Statement (PWS) for additional information.

IV. BASIS FOR AWARD

All offers will be comparatively evaluated based on the factors described below: Technical and Price. Offers must be submitted using the CLIN structure below in Factor 2 - Price.

FACTOR 1 – TECHNICAL:

The Offeror must submit a technical proposal detailing how the Offeror proposes to complete the requirements specified in the PWS. The Offeror must limit their technical proposal to no more than ten (10) typed pages. Key personnel resumes are highly encouraged and do not count against the page limitation. Key personnel resumes are limited to no more than 2 pages each. The cover page and any table of contents do not count against the page limitation

The Government will evaluate the technical proposal to determine their understanding of the technical requirements and will evaluate the Offeror’s level of effort and labor category(ies) proposed to complete the requirements in the PWS. The offeror’s proposal will be evaluated on their ability to demonstrate a feasible management plan for accomplishment of work and services of the magnitude involved in this contract.

FACTOR 2 – PRICE

This factor will use price analysis to determine the total evaluated price. The price factor will be evaluated for price reasonableness in accordance to FAR 13.106-2. The price to be analyzed is the total price inclusive of the base and all options.

Contract Line Items: This requirement and associated contract line-item numbers (CLIN) are provided below (also are contained below within the PWS):

Grand Total

All work is to be performed in accordance with the attached PWS.

Prices must show the total price per task to complete the required services in accordance with the PWS, including all indirect rates and profit. This requirement will be awarded as a firm-fixed price contract.

These two factors: Technical Capability, and Price will be comparatively evaluated. Technical is more important than price.

The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and, in the format, specified in the Proposal Preparation Instructions. Offerors may be asked to clarify certain aspects of their offer (e.g., the relevance of technical capability information).

V. QUOTE PREPARATION INSTRUCTIONS

52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jan 2017) To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Offers must be complete, detailed and respond directly to the requirements of this solicitation.

a. Interested parties capable of providing the requirement must submit a signed and dated offer on company letterhead with unit prices, extended prices, discount terms, tax identification number, CAGE code, and DUNS in response to this solicitation. The requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. All offer information shall be emailed to David Kaplan at david.a.kaplan@usace.army.mil. The offer must be signed and dated by an authorized official of the company. Electronic submissions via e-mail are required.

c. Offerors must provide pricing for the total price to complete the required services, the hourly rate proposed for each labor category and subtotal cost of labor for each of the labor categories.

d. To be eligible to receive an award resulting from this RFQ, Contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov.

e. Offer Content: See section IV – Factor 1 and 2, above

VI. CONTRACT TERMS AND CONDITIONS:

The following provisions and clauses apply to this acquisition and can be viewed electronically at https://www.acquisition.gov/ in accordance with 52.252-1. The use in this solicitation of any Department of Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

The Following Provisions and Clauses Are Incorporated By Reference:

The Following Provisions and Clauses Are Incorporated by Full Text:

FAR 52.212-2 Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability

(ii) Price The Technical Capability factor is more importance than Price.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following FAR Clauses cited within FAR 52.212-5 are applicable to this acquisition:

The following FAR and DFARS Clauses are applicable to this acquisition in addition to those above in the table for clauses within FAR 52.212-5.