B01 Attachment 1 SOW PPDT.pdf

STATEMENT OF WORK

Pawnee Garage Drive-Through

OK1PAA20C4

Pawnee Indian Health Center

Pawnee, Oklahoma

October, 2022

Oklahoma City Area

Indian Health Service

Department of Health and Human Services

Pawnee Garage Drive-Through

OK1PAA20C4

Pawnee Indian Health Center Pawnee, Oklahoma

STATEMENT OF WORK

1.0 INTRODUCTION / BACKGROUND

The Pawnee Indian Health Center was originally constructed in 2003. The Drive Through will be located on the North East side of the facility, near the exit door for Dental employees. The pharmacy drive-through is being constructed to help provide protection for the patients and the employees of the facility. The addition of the drive-through pharmacy will improve overall operations of health care delivery.

2.0 OBJECTIVE

The objective of this project is to provide a new two lane pharmacy drive-through. The drive-through will provide private entry and exit points separate from the main parking of the facility. An awning system that houses the tubular system for the drive-through that matches the aesthetics of the facility will be provided. New pavement elements (including sidewalks) on the north east side of the facility will be provided. Completion of this project will provide the pharmacy with adequate equipment, space and safety for the patient and employees of the facility.

3.0 SCOPE OF WORK

To keep the hospital’s pharmacy operational, the pharmacy shall remain functioning during the course of this project. Contractor will be working in a clean environment, and special precautions will be needed when entering and exiting the area. This will be clarified in tasks below.

Contractor will provide a private entry and exit points with drive-through pavement elements and a new sidewalk. And a canopy walkway system with pneumatic tube system that has two drop points installed.

The hospital will remain operational during the course of this project. Contractor shall coordinate all work and schedules with the COR and Facility Manager.

During installation of the pneumatic tubing system isolating one separate portion of the work with barricades and devices at a time will be required. The isolating of this project will allow staff, patients, and visitor’s constant access to parking and entries into the Health Care Center while construction/repairs are being performed in designated areas.

A. The project shall be completed in 90 calendar days including close-out items.

B. This project will consist of the following elements of work:

1. Survey and Engineering………………………………….

2. Traffic Control……………………………………………...

3. Clearing and Grubbing……………………………………

4. Demolition and Disposal…………………………………

5. Compact Subgrade…………………………………… 10,000 SY

6. Lime Stabilized Subgrade…………………………… 10,000 SY

7. Geo-tech Fabric………………………………………. 10,000 SY

8. Stabilized Aggregate Subbase……………………… 10,000 SY

9. Curbs and Gutters……………………………………. 500 LF

10. Sidewalks……………………………………………… 30 SY

11. Type “A” Asphalt (3”Subbase Course)……………. 965 SY

12. Type “B” Asphalt (2” surface Ware Course)………. 965 SY

13. Striping (4” Wide All Colors)………………………… 500 LF

14. Directional Symbols…………………………………. 2 EA

15. Canopy walkway system…………………………… 1 EA

16. Pneumatic tube system……………………………... 1 EA

4.0 TASKS / REQUIREMENTS

Work items shall to be bid on a unit-price basis with estimated quantities and unit of measure.

Contractor shall be responsible for all aspects of preparing area of work for renovation, including demolition and removal of existing construction, and furnishing all labor and materials to perform work as required:

1.1 General and Administrative

A. Contractor shall provide a full-time superintendent to be on site while supervising, scheduling work and while Work is being performed at the health center by the general contractor or their subcontractors.

B. Superintendent shall perform other administrative and supervisory duties as required for proper performance of the Work. Other duties shall include those of Quality Control and Safety Officer Measures during all activities of Work.

C. Contractor shall provide their own Personal Protective Equipment (PPE), Lockout /

Tag-out equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment to perform this job.

D. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. At least 50% of recyclable materials shall be recycled. Location of the dumpster shall be coordinated with the hospital Facility Manager.

E. Contractor shall provide portable chemical toilets as needed for this project.

F. Contractor shall clean Work areas daily. Keep Work area, and public access areas free from accumulations of waste materials. Contractor shall remove trash daily.

Construction waste shall be transported in tightly covered containers to minimize spreading of dirt and debris associated with construction.

G. Upon completion of the work, Contractor shall remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

1.2 Survey and Engineering:

A. Survey and Engineering shall include all staking and off-sets of all Required lines, elevations, curbs and gutters, sidewalks, contours, drainage and other requirements as needed.

B. As-Built drawings Topo drawing of all pavement lines and elevations shall be submitted as part of close-out documents.

1.3 Traffic Control:

A. Contractor shall submit for approval, a traffic control plan identifying each type of barricade devises, lights and traffic control measures for redirection and protection of patients, visitors and staff that are scheduled to be used at the facility.

B. Work schedule shall be provided to COR and Facility Manager for approval, before start of Work.

C. Temporary entry/perimeter road partial lane closures shall be coordinated with the

COR and Facility Manager.

D. Traffic control devices shall be inspected and approved prior to use on project.

E. Traffic control devices shall be installed before construction operations begin, (prior evening, before start of construction) and maintained daily during the designated phases of construction.

1.4 Clearing and Grubbing:

A. Clearing and Grubbing shall include the removal and disposal of all required tree, shrubs, bushes and root systems as required to install the new pavement and sidewalk elements.

B. Disposal shall include the disposal of all debris off-site in an approved location.

Contractor shall provide written authorization from landowner if disposal site is not an approved landfill. See specification

1.5 Demolition and Disposal:

A. Demolition and disposal of all pavement elements shall include demolition, disposal, and removal from site all existing planters, foundations, sidewalks, curbs and gutters, concrete pavements and asphalt overlays. Disposals will be off-site in an approved landfill or other approved locations.

B. Contractor is required to submit a debris disposal plan indicating how the contractor will recycle at least 50% of project debris by volume or weight. Contractor shall submit actual quantities in close-out documents.

C. Contractor shall clean streets at all times of demolition, Contractor shall clean street mud and debris from street within 2 hours of directive by the COR.

D. Contractor shall not work when wet conditions result in mud being tracked onto streets. See specification

1.6 Compact Subgrade:

A. Contractor shall test roll the entire subgrade areas with either a 15 ton smooth drum roller or loaded dump truck to verify subgrade failures. Area with pumping soils shall be removed to the area and depth required to correct these subgrade failures.

B. All subgrade areas shall be scarified to a depth of 6” and compacted to a Standard

Proctor Density of 98%. One density test for each 200 Square yards of subgrade compacted. See specification

1.7 Lime Stabilized Subgrade:

A. Lime stabilized Subbase shall include 8” thick treated subgrade, with volume of lime as per Testing Agency recommendations. Stabilized subgrade shall be compacted to a standard Proctor Density of 98%. One density test for each 200 Square Yards of Stabilized Subgrade. See specification

1.8 Geo-Tech Fabric:

A. Geo-Tech Fabric shall be installed over the entire Lime Stabilized area. Installation shall include 18” seam laps and 1’0” extensions beyond backside of curb and gutters or end of pavements. Geo-Tech fabric shall be installed without kinks or gaps. See specification

1.9 Stabilized Aggregate Subbase:

A. Stabilized aggregate subgrade shall be placed in a single thickness placement.

Materials shall not be dumped on site and spread with loader equipment.

1.10 Curbs and Gutters:

A. Concrete Curbs and Gutters shall be form constructed with 3,000 PSI concrete with slumps not to exceed 1” slump, 5-7 percent entrained air, and finish shall include a light broom finish.

B. Concrete curb height shall be a minimum of 6” in height and the exposed gutter shall be a full 18” wide. Thickness of gutters shall be no less than 6” thick.

C. Control joints shall be placed no further than 10’ apart. Install ½” expansion joints materials at 50’ apart.

D. Reinforcement dowels number 5, shall be installed in all expansion joints.

1.11 Sidewalks:

A. Sidewalks shall be constructed with 4” minimum 3,500 PSI Concrete with 5-7 percent air entrainment, 6’0” minimum widths.

B. Sidewalks shall include 4” thick granular or sand cushion, compacted with 3 passes with a vibratory plate.

C. Sidewalks shall be reinforced with #3 deformed rebar placed at 12” spaces each way and 3” from all edges.

D. Sidewalks shall receive 1/3rd depth control saw-cuts at no more than 6’0” intervals, immediately after finishing method.

E. Sidewalks shall be wet cured for 7 calendar days after placement and sawing procedures.

1.12 Type “A” Asphalt (3” Base Course):

A. Install 3” type “A” base course in one full depth application with mechanical laydown machine.

B. Installation shall comply with attached section. Compaction density shall be 98%.

1.13 Type “B” Asphalt (2” Surface Wear Course):

A. Install 2” type “B” asphalt surface wear course in one application with mechanical laydown machine.

B. Installation shall comply with attached section, compaction density shall be 98%.

4.18 Striping (4” Wide All Colors) Painted Pavement Markings:

A. Traffic control stripes and symbols shall be as shown on drawing.

B. Paint on pavement surfaces in the form of traffic lanes, parking bays, hashing and other detail pavement markings shall be as shown on drawing.

C. Shop drawings shall show pavement marking configurations and dimensions for approval by COR.

D. Surface to be painted shall be performed in ambient temperature of 50 degree

Fahrenheit and rising, and a maximum of 95-degree Fahrenheit.

E. Pavement markings shall be painted with approved mechanical equipment.

F. Apply uniformly painted pavement marking of required color, length, and width with true, sharp edges and ends on properly cured, prepared and dried surfaces.

G. When cleaning, remove all excess paint and curing products before paint sets.

H. Protect pavement markings from traffic and construction operations until paint is dry and track free.

I. Install restricted or no parking hashed areas as shown at each phase or option. Color shall match original of existing.

J. Place warning signs at beginning of wet lines, and at points well in advance of marking equipment for alerting approaching traffic from both directions.

K. Painted Pavement Markings for project details on submittal, quality assurance, delivery, field conditions, paint applicator, execution, paint application, detail pavement marking application, cleaning and protection requirements.

1.14 Directional Symbols:

A. Directional symbols shall be placed at both entries to phase one parking.

B. All requirements stated above shall apply to this element of construction.

1.15 Canopy walkway system:

A. Canopy design shall have the aesthetics of the existing building and must be approved by the COR and Facility Manager.

B. Canopy must house the pneumatic tubing system and must be approved by the

COR and Facility Manger.

C.

1.16 Pneumatic tubing system:

A. Design of pneumatic tubing system shall be approved by the COR and Facility Manager.

B. A proprietary or trademarked pneumatic system, where competition for future maintenance may be restricted, might not be acceptable.

5.0 DELIVERABLES

5.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart

Submitted first draft before Notice to Proceed (NTP), and update within 7-days from NTP. Monthly update required before each progress meeting.

2 List of On-Site and Key Personnel At pre-construction meeting, provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization.

4 Construction Quality Control Plan Within 7-days from NTP

5 Infection Control/Risk Assessment

Coordinate with Hospital Facility Manager. Complete within 1-week after pre-construction meeting.

6 Submittal Register Deliver at pre-construction meeting.

7 Schedule of Values Deliver at pre-construction meeting.

Progress Meetings and Correspondence 8 Daily Progress Reports Daily to COR and CO.

9 Weekly Meeting

Superintendent shall meet with Facility Manager to let him know what work is being planned for the upcoming week so he can coordinate with hospital staff.

10 Monthly Progress Meetings Monthly.

Construction

11 Update Progress Schedule

Monthly. Provide with progress payments at the monthly progress meetings.

12 Submittals As required.

13 Shop Drawings As required.

14 RFIs As required.

15 SDSs As required.

16 Test Results As required.

Completion of Project 17 Punch List Substantial Completion 18 Punch List Beneficial Occupancy 19 Final Punch List Final Completion

O&M and Training 20 Operations & Maintenance Manuals Substantial Completion

21 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records 22 Redline Construction Drawings End of Project 23 Redline Shop Drawings End of Project 24 All Testing Certifications for Project End of Project 25 All RFIs for Project End of Project 26 Roof – Special Warranty End of Project

Testing and Balancing of Systems

27 Test, Adjust & Balancing (HVAC) Report Provide before first Sterilizer is installed.

Warranties 28 Warranties Substantial Completion Payments

29 Progress Payments Every 30-calendar days at each monthly progress meeting.

30 Schedule of Values Attachment to progress payment request.

31 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 7 business days.

Contractor shall maintain a submittal log with the date submitted for review, the date received back, and action taken. A copy of the submittal log will be provided at the monthly progress meeting for review.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires an explanation or interpretation of the contract or drawings, etc., the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

Contractor shall maintain a log, numbered sequentially, of all RFIs submitted, the date submitted, and the date an answer was provided. A copy of the RFI log will be provided at the monthly progress meeting for review.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

5.5. Transmittals

The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Progress Meetings

COR will coordinate with Contractor in scheduling and administer the construction progress meetings throughout the Construction Phase.

Meetings shall be held monthly with additional meetings to be held as required.

Meetings shall be held on site, and will cover topics pertinent to progress and completion of construction. COR shall draft report of meeting and send to Contractor, CO, and other pertinent staff.

Weekly meetings shall be held each week with the Facility Manager on site to discuss weekly status, accomplishments, planned activities for the week, and issues that need coordination.

6.2. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.3. Contractor – Signing In/Out

Contractor shall coordinate with the hospital Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

6.4. Life Safety and Infection Control

Before any construction or services are to be performed within the hospital, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract.

Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

6.5. Video – Hospital Policy

Contractor shall review procedures with respect to Life Safety and Infection Control measures of the hospital prior to beginning job. A film video will be made available to the Contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

A. Video on “Infection Control during Construction”.

B. OSHA standard 1926.28 Personal Protective Equipment (PPE).

C. Interim Life Safety Hospital Measure(ILSM) Policy-Part A, Chapter 10, Section 4.

D. Guideline for environmental infection control in Health Care Facility 2003.

6.6. Risk Assessment – Hospital Policy

Contractor shall read and agree to all of the health safety regulations needed for this job.

A. Control risk assessment per type of project of activity per matrix of precaution for construction and renovation - Type 1-5. Facility Manager will provide a copy of policy “Infection Control during Construction and Renovation, Part H, Chapter 4, Section 7.0.

7.0 REFERENCES

7.1. Existing As-Builts

As-built prints for plumbing, sewer, HVAC, fire sprinkler system, fire alarm system, building construction, etc. are available for review. Coordinate with hospital Facility Manager.

The Central Sterile Department is located in the healthcare occupancy section of the hospital.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Claremore Indian Hospital.

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

9.0 POINT OF CONTACT

Rodrigo Redhouse, Project Manager Division of Facilities Management Oklahoma City Area Indian Health Service 701 Market Drive Oklahoma City, OK 73114 Phone: (405) 301-3725 E-mail: rodrigo.redhouse@ihs.gov

10.0 LOCATION

The project is located at the Pawnee Indian Health Center, 1201 Heritage Cir, Pawnee, OK 74058.

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 7:45 a.m. to 4:30 p.m.

After normal business hours are 4:30 p.m. to 10:00 p.m., and weekends from 7:00 am to 7 pm.

Work identified in this scope of work shall be accomplished while the hospital is occupied and fully operational.

Coordination and scheduling of work is shall be coordinated with the COR.

Work performed shall be planned to minimize the impact to services to the hospital by working after-hours and weekends when noted in the scope of work.

B. Tobacco Free Campus:

The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

11.0 PERIOD OF PERFORMANCE

The period of performance this scope of work is 30-calendar days after notice to proceed

(NTP).

Contractor may work after-hours or weekends to complete portions of the work.

ATTACHMENT

Drawings:

1. Drawing A-1