B01 75H70125R00044 RFP.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

SEATTLE

SOLICITATION 75H70125R00044

INDIAN HEALTH SERVICES (IHS)

FACLITY BUDGET ESTIMATING SYSTEM (FBES)

CONSTRUCTION COST DATA SPECIAL LOCATION FACTORS UPDATE

REQUIREMENTS CONTRACT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

This is a total small business set-aside under NAICS 541330, Engineering Services, with a size standard of $25.5M.

Issue Date: 23 May 2025

Proposal Due Date: 20 June 2025 at 2:00 P.M. Pacific Time or earlier. Send proposal electronically to matt.sanders@ihs.gov.

The provision at 52.212-1, Instructions to Offerors-Commercial (SEP 2023), applies to this acquisition with addenda.

The provision at 52.212-2, Evaluation-Commercial Items (NOV 2021), is included with addendum in Section M.

The provision at 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025), applies to this acquisition.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023), applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025), applies to this acquisition.

The table of contents and the rest of this document represent the combined synopsis/solicitation.

TABLE OF CONTENTS:

Section Taxonomy Section A Standard Form 1449 Section B Schedule of Items Section C Description and Specification Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award

Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C.

1001.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 3 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME 8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

75H70125R00044

Matt Sanders

b. TELEPHONE NUMBER (No collect calls)

240-472-6176

IHS Office of Environmental Health and Engineering 701 5th Ave, Suite 1650 Seattle, WA 98104

Same as Block 9.

See B.3

FBES Construction Cost Data Special Location Factors Update

See Section F.3 for Periods of Performance

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

541330

$25.5M

DATE DATE

LOCAL TIME

Indian Health Service - DES Seattle 701 5th Ave, Suite 1650 Seattle, WA 98104

HHS Net 30

RFQ IFB

X 1

X

X

20 June 2025

23 May 2025

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

See Section B for Price Schedule

Solicitation # 75H70125R00044 FBES Construction Cost Data Special Location Factors Update

SECTION B

SERVICES AND PRICE/COST

B.1 Schedule of Items The contractor shall perform all work under this contract in accordance with all terms and conditions of the attached Statement of Work (SOW). Costs shall include fully loaded labor rates and include overhead, General Administration (G&A), Labor Burden Fringes, Profit and other costs and/or fees.

BASE YEAR

Item Description QTY UNIT Total Cost

0001 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (LOWER 48 STATES) for use in the IHS Facility Budget Estimating System (FBES) in FY 2026.

1 LS

0002 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (ALASKA) for use in the IHS Facility Budget Estimating System (FBES) in FY 2026.

1 LS

OPTION YEAR 1

Item Description QTY UNIT Total Cost

1001 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (LOWER 48 STATES) for use in the IHS Facility Budget Estimating System (FBES) in FY 2027.

1 LS

1002 Contractor shall provide all 1 LS services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (ALASKA) for use in the IHS Facility Budget Estimating System (FBES) in FY 2027.

OPTION YEAR 2

Item Description QTY UNIT Total Cost

2001 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (LOWER 48 STATES) for use in the IHS Facility Budget Estimating System (FBES) in FY 2028.

1 LS

2002 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (ALASKA) for use in the IHS Facility Budget Estimating System (FBES) in FY 2028.

OPTION YEAR 3

3001 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (LOWER 48 STATES) for use in the IHS Facility Budget Estimating System (FBES) in FY 2029.

3002 Contractor shall provide all 1 LS services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (ALASKA) for use in the IHS Facility Budget Estimating System (FBES) in FY 2029.

OPTION YEAR 4

4001 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (LOWER 48 STATES) for use in the IHS Facility Budget Estimating System (FBES) in FY 2030.

4002 Contractor shall provide all services, labor, equipment, and supervision necessary to establish accurate Construction Cost Data Special Location Factors (ALASKA) for use in the IHS Facility Budget Estimating System (FBES) in FY 2030.

TOTAL BASE + OPTIONS $________________

B.2. Pricing Data Submission: In order to determine price fair and reasonable in accordance with FAR 13.106-3, the contracting officer may request that pricing data be submitted to show the breakdown of costs for the above CLINs at any time after receipt of proposals. Upon such a request, proposals may be required to provide a total line item break down of all costs including overhead and profit showing how they arrived at the total lump sum proposed price. The Contracting Officer reserves the right to require submission of a detailed breakdown of subcontract services, including labor, material, profit, overhead, and other costs incidental to the performance of the work. The Government will use these figures to evaluate offeror’s costs and to ascertain that all factors have been taken into consideration.

B.3. Submit invoices in accordance with HHSAR 352.232‐71, Electronic Submission of Payment Requests (Mar 2022) and Section G.5.

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

2026 ~ 2030 Facility Budget Estimating System

Establish Accurate Construction Cost Data Special Location Factors

1.0 Purpose

1.1 The purpose of this SOW is to establish accurate Construction Cost Data Special Location Factors for use in the Indian Health Service’s (IHS) Facility Budget Estimating System (FBES) in FY 2026 ~ FY 2030.

1.2 The Contractor shall provide all labor, supervision, tools, market research capabilities, facilities, and materials in order to provide to IHS the Construction Cost Special Location Factors as stated in Sections 4.1 (lower 48 states) and 5.1 (Alaska).

2.0 Background

2.1 Special Location Factors are used within the FBES to account for the variation in construction costs in different geographic locations. Each geographic location where IHS facilities are located and constructed has its own location factor and represents a deviation from a national average. When estimating the construction cost for a specific project in a specific location, the FBES adjusts the base unit construction costs (the cost per square foot to construct various kinds of IHS facilities) by multiplying them by the location factor wherein the project is located.

2.2 The required locations for which Special Location Factors shall be developed via this Statement of Work (SOW) are included herein below, as well as in the two attachments. These include Special Location Factors in Alaska that were previously developed independently from those of the lower 48 states.

2.3 Development of the Special Location Factors shall be performed by professional construction cost estimators with a minimum of five years’ experience in estimating health care projects and using CoreLogic Marshall Swift Valuation Service (MVS).

3.0 Standard Location Factors

3.1 The primary source of Standard Location Factors is the Marshall & Swift Valuation Service (MVS) Section 99, Local Multipliers Data. The MV factors for Class A construction are used for this purpose.

3.2 Standard Location Factors are not included within this SOW (which is developed specifically for Special Location Factors). This Section is for informational purposes only.

4.0 Special Location Factors (Lower 48)

4.1 Develop Special Location Factors for the lower 48 states by conducting market research for each of the following locations:

No. State Location 1 AZ Supai 2 AZ Keams Canyon 3 AZ Red Mesa 4 AZ Sells 5 AZ Kayenta 6 AZ Whiteriver 7 AZ Tuba City 8 MA Aquinnah 9 MI Watersmeet 10 MI Benzonia 11 MI East Jordan 12 MN Granite Falls

No. State Location 13 MN Onamia 14 MN Sandstone 15 MN Cass Lake 16 MN Morton 17 MS Neshoba 18 MT Hays 19 MT Ft. Belknap 20 MT Wolf Point 21 MT Browning 22 ND Belcourt 23 NM Magdalena 24 NV McDermitt 25 OK Ochelata 26 OK Wetumka 27 OK Clinton 28 OK Hugo 29 SD Kyle 30 SD McLaughlin 31 UT Ft. Duchesne 32 WA Nespelem 33 WI Hayward 34 WI Nekoosa 35 WY Ft. Washakie

4.2 The Contractor shall conduct the necessary market research for development of Special Location Factors.

4.3 The Contractor shall provide a detailed description of the market research methodology they will use in the final report.

4.4 Provide a complete listing of previous Special Location Factors used by the IHS and comparison to new factors, as well as an explanation for significant discrepancies from the previous year (over 5% difference).

IHS historic Special Location Factors are provided in attachments A and B.

4.5 Upon review, the Contractor shall provide an explanation and resolution for Specific Location Factors that appear incongruent with other factors in similar locations.

5.0 Special Location Factors (Alaska)

5.1 Develop Special Location Factors for Alaska by comparing overall costs, materials, mobilization, heavy equipment transportation and rental, site preparation, utilities, fire protection, weather & seasonal impacts, and labor of projects in a specific location to National Average Costs. To the maximum extent possible, costs should be based on actual constructed projects from a specific area and should include differences in material and labor costs, specific design and construction problems of a location, and features common to that area.

Create a table which quantifies the cost impacts for locations listed. Use the following assumptions unless contradicted by actual construction costs:

Base cost on an appropriately sized facility for the community. Create a table that lists type and size of typical facilities for each location.

Energy costs in Alaska are typically significantly higher than national averages. Adjust building envelope, mechanical system and electrical system costs to reflect levels of insulation, efficiency and performance required for sustainable facilities.

Communities not on road system: Equipment such as cranes, loaders, dump trucks, pile drivers etc. are typically not available locally. Include in mobilization costs shipping to the community, lease costs which reflect the seasonal shipping window for the community, and delays related to no locally available parts or service facilities.

Communities in locations with discontinuous or continuous permafrost: Include costs associated with active cooling of foundation system or other climate change related foundation stabilization requirements. Address other typical building construction costs associated with constructing on permafrost, including arctic water & sewer service, elevated building entrance, heated utility space under 1st floor, managing storm water run-off, etc.

Many locations in Alaska do not have access to a reliable public water supply. In communities which cannot provide piped water and sewer to the facility, include costs for establishing a water source, water treatment and sewage treatment facilities. See paragraph 5.2 for additional guidance.

Small community water utilities which do not serve the majority of the population with piped water and sewer typically do not have the capacity to reliably deliver a large fire flow. For communities of less than 10,000 people and without majority of the community on piped water and sewer, assume fire sprinkler service will require a fire water storage tank and associated appurtenances such as insulated/elevated foundation, fire pump, yard piping, and so forth. See paragraph 5.2 for additional guidance.

Freight impact: Some communities are “fly in” only, and some communities have seasonal barge service.

Both situations impose additional costs associated with logistics. Develop freight costs which address freight shipping impacts.

Cost of room & board: The majority of rural communities in Alaska do not have sufficient locally available skilled tradesmen. Include room and board costs for construction crews, inspectors, technicians, engineers, and managers. See paragraph 5.2 for additional guidance.

Cost of travel: Identify and include costs associated with moving construction crews, inspectors, technicians, engineers, managers etc. to the project location. Include travel time & cost of transportation.

Weather related costs: Alaska has a very short summer construction season. Adjust labor costs to reflect work performed at low temperature and during inclement weather. Include mitigation work such as temporary work enclosures, heating of work spaces during construction, and impacts on shipping and storage.

Local Hire related costs: A necessary element of rural Alaskan construction is to prepare the community with the necessary skills to perform maintenance and repairs to the maximum extent possible. Where possible, local workers are trained and employed. Develop cost associated with local hire recruitment, training and deployment.

General Contractor Overhead & Profit, bond and Insurance: Because of significant employee turnover, weather and logistics related risks, projects in rural Alaska typically have significantly higher margins.

Include location relevant GC O&P, bonding & Insurance.

5.2 Assumptions (5), (6), and (8) in paragraph 5.1 might be best addressed as a line item cost when generating a facility budget estimate with the FBES, rather than rolled into locality factors which are used to adjust base unit costs. Therefore, the Contractor, in one of the Interim Status Update Reports, shall make a recommendation to IHS whether they should be included in the development of Special Location Factors.

5.3 Compare the Anchorage Special Location Factor developed under Section 5.1 to the published MVS Standard Location Factor for Anchorage. Analyze any difference. Based upon the analysis, normalize the Alaska Special Location Factors to MVS Anchorage Standard Location Factor.

Alaska Location Factor Communities & Facility Size

Community Typical Facility size (Square Feet)

Anchorage, AK 41,000 - 83,000 (Non Hospital) 370,000 (Hospital)

Aniak, AK 10,100 (Non Hospital)

Barrow, AK 100,000 (Hospital)

Bethel, AK 2,100 – 61,000 (Non hospital) 250,000 (Hospital)

Cordova, AK 3,590 (Non Hospital)

Dillingham, AK 540-24,000 (Non-hospital) 40,000 (Hospital)

Emmonak, AK 11,000 (Non Hospital)

Fairbanks, AK 14,000 - 138,000 (Non Hospital)

Fort Yukon, AK 15,300 (Non Hospital)

Gambel, AK 2,000 (Non Hospital)

Haines, AK 7,500 (Non Hospital

Hooper Bay, AK 13,848 (Non Hospital)

Homer, AK 7,000 (Non Hospital)

Illiamna, AK 8,900 (Non Hospital)

Juneau, AK 13,000 (Non Hospital)

Kenai, AK 46,800 (Non Hospital)

Ketchikan, AK 32,600 (Non Hospital)

Kodiak, AK 18,800 (Non Hospital)

Kotzebue, AK 15,800 (Non-hospital) 82,000 (Hospital)

McGrath, AK 6,100 (Non Hospital)

Metlakatla, AK 34,900 (Non Hospital)

Ninilchik, AK 6,000 (Non Hospital)

Nome, AK 149,000 (Hospital)

Noorvik, AK 7,000 (Non Hospital)

Sand Point, AK 2,100 (Non Hospital)

Savoonga, AK 2,000 (Non Hospital)

Selawik, AK 7,500 (Non Hospital)

Seward, AK 13,500 (Non Hospital)

Sitka, AK 3,200 (Non Hospital) 122,000 (Hospital)

St. Mary’s, AK 10,700 (Non Hospital)

St. Paul, AK 21,800 (Non Hospital)

Tanana, AK 8,000 (Non Hospital)

Tazlina, AK 16,000 (Non Hospital)

Unalakleet, AK 16,000 (Non Hospital)

Valdez, AK 1,700 (Non Hospital)

Wasilla, AK 85,000 (Non Hospital)

Yakutat, AK Approx. 15,000 SF

5.4 Deliverables include a matrix for each location which shows the base construction cost and location adjustments for materials, mobilization, heavy equipment transportation and rental, site preparation, utility connections, fire protection, weather and seasonal impacts, and labor.

5.5 Provide a complete listing of previous location and size factors used by the IHS and comparison to new factors, as well as an explanation for significant discrepancies (over 15% difference). IHS historic location factors are provided in the two attachments.

5.6 Unless prior approval is obtained, the scope shall be limited to examination of existing and reported data with no field trips or onsite inspections. Wherever available, building plans, record drawings, and specifications will be provided for the Contractor's review.

6.0 Acceptance StandardsAcceptance of the Special Location Factors is dependent upon resolution of discrepancies as described above.

6.2 Acceptance of Special Location Factors is dependent upon resolution of other discrepancies that may become apparent when IHS uses the FBES in the preparation of every year’s New Construction Facility Budget Estimates through every January (starting January 2026).

7.0 Deliverables

7.1 Interim Status Update Reports. Provide an assessment of the percentage complete and confirmation that Draft and Final Deliverables will be submitted on schedule. For the lower 48 location factors, provide an explanation for significant discrepancies from the previous year (over 5% difference).

7.2 Special Location Factors Report (Lower 48). Provide the Draft and Final Submittal according to the requirements in Section 4.0 and 8.0. Include the following:

(1) Narrative describing the methodology used to prepare the special location factors for the lower 48 states.

(2) Listing of Local Multipliers with Class A, B, C, D, and S construction that are similar to those in the MVS publications.

(3) Copy of Local Multiplier Form used in each location.

7.3 Special Location Factors Report (Alaska). Provide Draft and Final Submittal according to Section 8.0.

Include the following:

(1) Cover Sheet including:

IHS Logo Title "Size and Location Factor Assessment of IHS Facilities (Alaska Location

Factors)” Submittal type (i.e. "Draft" or "Final") Date Contractor(s) name and logo.

(2) Table of Contents indicating major sections, short title and page number for each section.

(3) Narrative, approximately four to ten pages, including but not limited to the following items:

Date of report.

Identify team members and key personnel.

Purpose of report.

Basis for analysis and location of facilities.

(4) Base Cost Description

General description of how base costs are estimated, including what elements are incorporated and excluded, etc. Building descriptions with their sizes, number of stories, general construction type, and listing of typical programs housed within each building.

(5) Complete Facility Cost Survey Forms, one for each facility used to establish location costs. The following guidelines for completing the form follow the format of the form:

Survey Type:

Building Location and nearest logistics hub community (if not a hub community) Building: Building description Building Base Cost Building size:

Building age:

Estimating Method:

Estimated Individual costs as described in Section 5.1 Estimated total cost:

Actual reported cost with source.

Inflation adjusted actual cost.

Remark: Provide any additional comments that will clarify the costs data.

(6) Table listing estimated construction cost for each location identified in Table 1. Break cost down per Section 5.1, items 1 through 12. Include total cost and calculated location factors. Where possible, compare actual cost to estimated cost.

(7) Table listing previous location factors and proposed new location factors.

(8) Table listing previous size factors and proposed new size factors.

8.0 Milestone Schedule for Deliverables

8.1 Conference calls between the Contractor and IHS may be conducted in relation to each report. The Draft Submittal shall include the completion of all work to be performed. The Final Submittal shall incorporate any revisions required as determined by a review by IHS of the Draft Submittal.

Deliverable or Milestone Delivery Date (No Later Than)

Interim Status Update Report (Lower 48 locations)

October 15, 2026 for 2026 submittals October 15, 2027 for 2027 submittals October 15, 2028 for 2028 submittals October 15, 2029 for 2029 submittals October 15, 2030 for 2030 submittals

Interim Status Update Report (Alaska)

October 15, 2026 for 2026 submittals October 15, 2027 for 2027 submittals October 15, 2028 for 2028 submittals October 15, 2029 for 2029 submittals October 15, 2030 for 2030 submittals

DRAFT

Special Location Factors Report (Lower 48)

November 15, 2026 for 2026 submittals November 15, 2027 for 2027 submittals November 15, 2028 for 2028 submittals November 15, 2029 for 2029 submittals November 15, 2030 for 2030 submittals

DRAFT

Special Locations Factors Report (Alaska)

November 15, 2026 for 2026 submittals November 15, 2027 for 2027 submittals November 15, 2028 for 2028 submittals November 15, 2029 for 2029 submittals November 15, 2030 for 2030 submittals

Deliverable or Milestone Delivery Date (No Later Than)

FINAL

Special Location Factors Report (Lower 48)

December 15, 2026 for 2026 submittals December 15, 2027 for 2027 submittals December 15, 2028 for 2028 submittals December 15, 2029 for 2029 submittals December 15, 2030 for 2030 submittals

FINAL

Special Locations Factors Report (Alaska)

December 15, 2026 for 2026 submittals December 15, 2027 for 2027 submittals December 15, 2028 for 2028 submittals December 15, 2029 for 2029 submittals December 15, 2030 for 2030 submittals

9.0 Attachments

2025 FBES Alaska Area Factors Final Report (dated 12 December 2024) 2025 IHS Location Factors Lower 48 Final Report (dated 15 December 2024)

End of Scope of Work

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

SECTION E

INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

The place of acceptance will be:

IHS Division of Engineering Services 701 5th Ave S, Suite 1600 Seattle, WA 98104

E.2. ACCEPTANCE CRITERIA

Unless otherwise specified by the Contracting Officer or COR, the general quality measures, as set forth below, will be applied to each deliverable received from the Contractor under this contract.

a. Accuracy: All deliverables shall be accurate in presentation, technical content, and adherence to accepted elements of style.

b. Clarity: All deliverables shall be clear and concise. Diagrams shall be easy to understand and be relevant to the supporting narrative.

c. Consistency to Requirements: All deliverables must satisfy all requirements of the statement of work.

d. Timeliness: Deliverables shall be submitted by the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the Government.

e. Format: All deliverables shall be submitted in media mutually agreed upon prior to submission. Unless otherwise agreed upon, the preferred media shall be electronic copies.

SECTION F

DELIVERIES AND PERFORMANCE

F.1 CONTRACTOR PERFORMANCE EVALUATION

The contractor will be evaluated on the overall general work, quality of work performed, compliance with the Statement of Work, and all matters associated with the requirements of this contract.

F.2 CONTRACT TYPE

This is a firm-fixed-price, requirements-type, performance-based services contract.

F.3 PERIODS OF PERFORMANCE

This will be a performance-based, requirements contract with four option year periods. Total contract duration will not exceed five (5) years and six (6) months. Base and option periods tentatively include the following durations:

Base Period: To be determined at time of award Option Year 1: To be determined at time of award Option Year 2: To be determined at time of award Option Year 3: To be determined at time of award Option Year 4: To be determined at time of award

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER AUTHORITY

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the unauthorized direction and shall immediately notify the Contracting Officer.

G.2 CONTRACTING OFFICER'S REPRESENTATIVES

a. Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements. The COR is also responsible for the inspection and acceptance of all performance, reports and deliverables, and such other responsibilities as may be specified in the purchase order.

b. The COR has NO AUTHORITY to make any changes to the purchase order documents.

c. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR.

No such changes shall be made without the expressed prior authorization of the Contracting Officer. The COR may designate Inspector(s) or assistant COR(s) to act for the COR in writing with specific authorities and transmitting a copy of such designation through the Contracting Officer to the Contractor.

G.3 ADMINISTRATIVE MATTERS

a. A list of the names and telephone numbers of the Government team comprising the contract administrator and Contracting Officer’s Representative (COR) will be provided after purchase order award.

b. Only Contracting Officers from the Division of Engineering Services (DES) have the authority to modify the term and conditions of the purchase order.

c. All correspondence shall be addressed to the purchase order’s Contracting Officer, a copy of all correspondence shall be furnished to the contracting officer representative.

d. The Contracting Officer will appoint a Contracting Officer’s Representative (COR) for the purposes of technically administering the task order; however, all matters concerning this purchase order must first be approved by the Contracting Officer. This in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in terms of the purchase order.

G.4 ADDRESS FOR CORRESPONDENCE

a. It is the intent of the Government to use electronic means as much as possible while administering this purchase order.

b. Most correspondence should be sent via e-mail directly to the Contracting Officer. Include the Purchase Order number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the Contracting Officer, unless otherwise specified, at the following address:

Indian Health Service Division of Engineering Services 701 5th Avenue #1600 Seattle, WA 98104

G.5 INVOICE REQUIREMENTS AND BASIS OF PAYMENT

a. Invoices shall be prepared, submitted and paid in accordance with HHSAR 352.232‐71.

b. The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system. Hand delivery, mailing physical copies, or emailing electronic copies directly to the COR does not constitute delivery to the billing office.

c. If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

d. A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment in the final option year. A sample format is available from the Contracting Officer. The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) 52.212-4(g), Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

(2) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018)

(3) 52.232-32, Performance-Based Payments (Apr 2012)

(4) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

(5) HHSAR 352.232‐71, Electronic Submission of Payment Requests (Mar 2022)

(b) The Designated Billing Office for this contract is the same as the address for correspondence, sent to the attention of the CO. Invoices that have been verified as correct by the COR and shall be emailed to the CO, unless otherwise instructed by the CO. The signed payment invoice shall be sent via e‐mail to the IHS Contracting Officer.

(c) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO. Final payment will be made within 30 Calendar days upon receipt of a properly executed invoice.

(d) The contractor will contact the Designated Billing Office with any payment issues or concerns.

Note: In accordance with FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ‐‐ Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. CERTIFICATION OF PAYMENTS - RELEASE OF CLAIM

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in accordance with established contractual arrangements; and

(b) A properly executed Contractor's Release. The Release of Claims form is available from the Contracting Officer. Failure to submit this completed release will result in a delay of final payment.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 SENSITIVE INFORMATION STORAGE

Sensitive But Unclassified (SBU) information, data, and/or equipment will only be disclosed to authorized personnel on a Need-To-Know basis. The contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected.

When no longer required, this information, data, and/or equipment will be returned to Government control, destroyed, or held until otherwise directed. Destruction of items shall be accomplished by following NIST Special Publication 800-88, Guidelines for Media Sanitization.

The disposition of all data will be at the written direction of the COR, this may include documents returned to Government control; destroyed; or held as specified until otherwise directed. Items returned to the Government shall be hand carried or sent by certified mail to the COR.

(End of Clause)

H.2 PROTECTION OF INFORMATION

The contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under this task order. The contractor shall also protect all Government data, equipment, etc. by treating the information as sensitive. All information about the systems gathered or created under this contract should be considered as SBU information. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information.

The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any time.

The data that is processed and stored by the various applications within the network infrastructure contains financial data as well as personally identifiable information (PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure.

H.3 CONFIDENTIALITY AND NONDISCLOSURE

The preliminary and final deliverables and all associated working papers and other material deemed relevant by the agency that have been generated by the contractor in the performance of this contract, are the property of the U.S.

Government and must be submitted to the COR at the conclusion of the contract. The U.S. Government has unlimited data rights to all deliverables and associated working papers and materials in accordance with FAR 52.227-14.

All documents produced for this project are the property of the U.S. Government and cannot be reproduced, or retained by the contractor. All appropriate project documentation will be given to the agency during and at the end of this contract. The contractor shall not release any information without the written consent of the Contracting Officer.

Personnel working on any of the described tasks may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

H.4 DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract. In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its subcontractors shall be under the supervision of the Contractor or the Contractor’s responsible employees. Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for that purpose and to the extent authorized herein. Further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 18 U.S.C.§§1030.

H.5 SUBCONTRACTED SERVICES

Outside associates, consultants or subcontractors may be used to provide specialized service, which the Prime is not equipped to do, in which event, such individuals or firms will be subject to approval by the Contracting Officer. The Government reserves the right to require submission of a detailed breakdown of subcontract services, including labor, material, profit, overhead, and other costs incidental to the performance of the work.

H.6 CONTRACTOR STAFF AND EMPLOYEES

a. Supervision: The Government shall not exercise any supervision or control over the contractor employees performing services under this contract; such employees shall be accountable not to the Government, but solely to the contractor, who in turn is responsible to the Government.

b. Contractor’s Employees: The Contractor shall employ and utilize only experienced, responsible, and capable persons in the performance of work under this contract. All employees must be citizens of the United States or authorized aliens and shall be able to furnish proof of citizenship if asked to do so by the Contracting Officer.

c. Liability: The Contractor hereby agrees to release the Government (to include its personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the Contractor or his employees during the performance of this contract. The Contractor also agrees to indemnify the Government for any loss, damage, or injury to Government personnel or agents or other third parties, provided such loss to the Government is caused by the negligence of the Contractor or his personnel while performing this contract.

H.7 EQUITABLE ADJUSTMENTS DUE TO CHANGES

a. The Contractor shall submit a proposal for all changes in the work within fifteen (15) days from the effective date of the change order or request for proposal. With each proposal for a change involving an increase or decrease in the amount of the contract, the Contractor shall submit separately an itemized breakdown that will include, but not be limited to, the following:

(1) Labor hour changes and cost

(2) Overhead

(3) Profit

(4) Employment taxes

(5) Direct Performance Time of Change

(6) Impact on Schedule, if any

(7) Impact Costs, if any

b. In considering proposals for changes involving added work, omitted work, or any combination thereof, estimates will be checked in detail by the Contracting Officer, utilizing unit prices where specified or agreed upon, with the view of arriving at equitable adjustments.

c. When the necessity to proceed with a change does not allow sufficient time to properly check a proposal, or because of failure to reach an agreement, the Contracting Officer may direct the Contractor to proceed immediately with the work.

d. Proposals and breakdown should be submitted as promptly as possible but in no event later than thirty (30) days.

e. Allowable overhead, profit, and percentages are given below. These percentage shall be limited to three tiers only and shall be considered to include, but not limited to, all insurance other than FICA, FUTA, SUTA and Workmen's Compensation, field and office supervisors, assistants, and clerical personnel, use of small tools, incidental job burdens, and general office expense. Incidental job burdens include, but are not limited to, review and coordination, and estimating and expediting relative to contract changes that are associated with field and office supervision.

No percentages for overhead and profit shall be allowed on FICA, FUTA, or SUTA. The percentages of overhead to be allowed by the Contracting Officer will be 10% for all contract changes performed by the Prime Contractor personnel and 5% for all contract change work performed by subcontract personnel.

The percentage for profit to be allowed by IHS will vary according to the nature, risk, extent, and complexity of work involved, but in no case shall exceed 10%. Percentages for overhead and profit will be as follows:

Overhead Profit

To subcontractors and/or to the Contractor for work performed with his own forces: 10% 1% - 10% To subcontractors and/or to the Contractor on work performed by other than his own forces: 5% 1% - 5%

The percentage of profit may be negotiated. The burden is on the Contractor to propose and justify to the Government the percentage of profit to be paid on each modification to the contract. On proposals involving both increases and decreases in the amount of the contract, overhead and profit will be allowed on the net increases only. On net decreases, corresponding overhead and profit will be deducted.

f. Time Extension: When the Contractor submits a change proposal without including a corresponding Time

Impact Analysis meeting the requirements of the pertinent Specification Section, the Contractor acknowledges that the particular change order, modifications, delay or contract request does not require an extension of the contract time (or milestone) and the Contractor shall not thereafter be entitled to request or receive any such extension(s).

g. Delay and Impact Costs: Any proposal for delay and impact costs that is not submitted within fourteen (14) days after completion of the work identified in the change will not be considered. If there are circumstances which prevent the Contractor from ascertaining delay for impact during this time, a status update, including but not limited to a critical path analysis, shall be submitted within this time and at thirty (30) day intervals thereafter, explaining why the Contractor cannot yet know the extent of the impact. If this is not done, a claim for delay will not be considered unless special circumstances are shown. This requirement is necessary to enable the Government to respond to any claims for delay in light of conditions then current.

SECTION I

CONTRACT CLAUSES

I.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these two web addresses - This for FAR: https://www.acquisition.gov/far/ and this for HHSAR: http://www.hhs.gov/policies/hhsar/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date

52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020 52.204-13 System for Award Management Maintenance Oct 2018 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions – Commercial Items Nov 2023 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic Enterprises Jun 2000 52.227-14 Rights in Data - General May 2014 52.227-17 Rights in Data-Special Works Dec 2007 52.232-23 Assignment Of Claims May 2014 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.242-15 Stop-Work Order Aug 1989 HEALTH AND HUMAN SERVICES ACQUISITION REGULATION CLAUSES by reference http://www.hhs.gov/policies/hhsar/ 352.203-70 Anti-Lobbying Dec 2015 352.208-70 Printing and Duplication Dec 2015 352.211-1 Public Accommodations and Commercial Facilities Dec 2015 352.211-3 Paperwork Reduction Act Dec 2015 352.224-70 Privacy Act Dec 2015 352.226-1 Indian Preference Dec 2015 352.226-2 Indian Preference Program Dec 2015 352.239-74 Electronic and Information Technology Accessibility Dec 2015

I.2 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2025) (DEVIATION FEB 2025)

(a)The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub.

L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2)52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3)52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4)52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5)52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable…