B. USDCPR -26731 SOW.pdf

Audio, Video, Control, Digital Evidence Presentation, and Video Conferencing

Integration

Request for proposal

SAN JUAN DISTRICT COURTROOMS

USDC - DISTRICT OF PUERTO RICO

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

AOUSC

SECTION 274010.02 - AUDIO-VISUAL GENERAL - AOUSC

PART 1 - GENERAL

1.1 SUMMARY

A. The General Provisions herein are applicable to the following Specification Sections:

1. Section 274105, Audio-Visual Equipment Enclosures.

2. Section 274106, Audio-Visual Power Distribution and Management Equipment.

3. Section 274110, Microphones, Conferencing Systems, and Audio Source Equipment.

4. Section 274111, Automated Mixing, Processing, and Amplification Equipment.

5. Section 274113, Reinforcement and Program Audio Loudspeakers.

6. Section 274116, Accessibility Systems.

7. Section 274121, Video Camera, Source, and Recording Equipment.

8. Section 274122, Video Transport, Switching, and Processing Equipment.

9. Section 274123, Video Display Equipment.

10. Section 274124, Video Conferencing and Collaboration Systems.

11. Section 274131, Audio-Visual Control Systems and Programming.

12. Section 274132, Audio-Visual Network Equipment.

13. Section 274140, Audio-Visual Cabling and Connectors.

B. This Section may be referred to as "Section 274010, Audio-Visual General" herein, in other Specification Sections, or on the Drawings.

C. Power provisions are covered in Section 274106, Audio-Visual Power Distribution and Management Equipment.

D. Provide additional power provisions, raceways, and boxes, beyond those indicated herein or on the Drawings, as required to accommodate the system configuration.

E. Performance Verification responsibilities and obligations related to these Systems are specified in Section 274090.02, Audio-Visual Performance Verification.

F. The Contractor shall be responsible for interfacing power and grounding provisions with work covered under these Sections.

1.2 DEFINITIONS

A. "Audio-Visual Contractor," or simply, "Contractor" - The organization charged with installation and configuration of the systems described herein.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

B. "Basis of Design," - A device used to develop the requirements herein and in other Specification

Sections in this Project. This shall not be interpreted as a sole-source requirement.

C. "Courtroom Technology" - A collective term for the audio, video, evidence presentation, and video teleconferencing equipment.

1.3 LOCATION OF WORK

A. The work described herein shall be performed at:

1. Federico Degetau Federal Building & Clemente Ruiz Nazario United States Courthouse at

150 Calle Carlos E. Chardon, Hato Rey, Puerto Rico 00918.

1.4 SCOPE OF WORK

A. The scope of work for this request for proposal Call for Courtroom Technology (services and equipment) includes but may not be limited to the following:

1. As the Base Bid for this Project, the Contractor shall procure, install, configure, and test complete and operational Courtroom Technology systems as described herein in the spaces as follows:

a. AVoIP, Evidence Presentation, and Evidence Cart, Control Panel software modifications, including code and GUI, in Hato Rey Courtroom 2 Clemente Ruiz Nazario Courthouse.

2. As schedule B for this Project, the Contractor shall procure, install, configure, and test complete and operational Courtroom Technology systems as described herein in the spaces as follows:

Option 1 AVoIP, Evidence Presentation, Evidence Cart, Control Panel software modifications, including code and GUI, in Hato Rey Courtroom 6 Clemente Ruiz Nazario Courthouse.

Option 2 AVoIP, Evidence Presentation, Evidence Cart, Control Panel software modifications, including code and GUI, in Hato Rey Courtroom 5 Clemente Ruiz Nazario Courthouse.

Base bid includes one courtroom. Schedule B shall be stand alone with its own labor and travel as shown on the B-Schedule.

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

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FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

4. Per GSA, any abandoned low voltage cable must be removed from conduits, wall boxes, and floor boxes. This includes cabling that was abandoned either prior to the Contractor commencing work or if the abandonment was not caused by the Contractor's work. The Contractor shall remove all abandoned low voltage cable from any existing wall or floor box (or section thereof) that will be reused in this Project. The Contractor shall remove all abandoned low voltage cable from any existing conduit connected to an existing wall or floor box, whether that conduit will be used as a part of this Project or not.

5. Unless otherwise noted on the Drawings, this Scope of Work shall include everything necessary or incidental to complete the installation, including but not limited to receptacle plates, wire, electrical boxes, racks, accessories, and parts. The Contractor shall furnish all necessary information to ensure that a proper audio-visual system will be installed.

6. This Project involves replacing and/or adding equipment to an existing equipment rack that is in service. Since the equipment rack cannot be shipped to the Contractor's fabrication facility, all rack building shall be completed on site. The Contractor shall remove all equipment that will not be reused in this Project. Remove all cabling from the equipment rack that has been previously abandoned or that will become abandoned because of this Project.

7. Where raised floor systems are installed in the spaces in this Project, the Contractor will be required to remove and replace the floor tiles as necessary to complete the work herein.

8. The Contractor shall restore surfaces and finish hardware to its original condition, including painting, drywall, millwork, and ceiling modifications and attachments.

9. The Contractor shall provide comprehensive operational and technical training of the Systems included in this scope of work.

10. Permanently installed cabling between an equipment rack and field connector boxes is provided and installed by others. The contractor shall test and terminate this cable as required to provide the functionality defined herein. If any of this cable is found to be non-functional or inappropriate for the intended signal, the Contractor shall immediately notify the Contracting Officer. Additional termination requirements are described on the Drawings.

A. The Contractor shall provide all documentation, equipment, work, and warranty service.

All electronic documents shall be in PDF format. The PDF shall be unlocked to the extent that it allows copying data from and printing the PDF. The Contracting Officer may require documents in any other format to be resubmitted without an extension of stated deadlines.

B. The Contractor shall provide an On-Site Installation Team Leader. The On-Site Installation

Team Leader shall be the Contractor's authorized point of contact and shall be responsible for coordinating the day-to-day administration with the Court representatives, the Designer, the COTR, and the Contracting Officer while the Contractor's Installation Team is on-site. The On- Site Installation Team Leader shall be responsible for monitoring ongoing installation to ensure adherence to the design intent, schedule, and cost.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

C. The Contractor shall furnish all equipment and materials, whether specifically mentioned herein or not, to ensure a complete and operational system consistent with the design intent. This includes but is not limited to equipment, wire and cable, connectors, hardware, mounts, carts, stands, batteries, lamps, software, screens, and control panels.

D. The Contractor shall provide equipment that, where required, conforms to the applicable requirements of the Underwriter's Laboratories, Inc., local codes, the National Electrical Code, and any other governing codes. Such items shall bear a label or mark indicating their conformance to the above requirements.

E. The Contractor shall provide systems configured and installed for simplicity of operation and low maintenance, with user-friendly controls.

F. The Contractor shall provide systems and infrastructure compatible with the Contracting Officer's operations. The burden shall be on the Contractor to coordinate specific system functionality with the Contracting Officer. Specifically, custom millwork, custom paint and stain colors, control panels, and functions shall be reviewed and approved by the Contracting Officer.

G. The Contractor shall perform a conduit and wiring analysis of the site before commencing field installation. This intent of this analysis is to determine that all the electrical provisions (identified as being provided by others) have been installed as indicated on the Drawings. Any discrepancies or deficiencies noted during the inspection shall be documented in writing and be sent to the Contracting Officer within five (5) business days of the inspection.

H. The Contractor shall provide a Program Manager (Project Manager) to facilitate Government- Contractor interfacing and mutual understanding. The Program Manager shall be responsible for formulating and enforcing work standards, assigning schedules, reviewing work discrepancies, and communicating policies, purposes, and goals of the organization to subordinates.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

J. The Contractor's On-Site Installation Team Leader shall be present (in person) during the

Substantial Completion Inspection site visit. This individual shall be technically capable of making any change to any portion of the control code or touch panel page layout and upload the modified code or page(s) to the control system processor(s) or touch panel(s).

K. The Contractor shall generate all shop drawings, documentation, and any other information for the complete installation and wiring of the system. These requirements are described herein. The Contractor shall provide (or subcontract for) the on-site installation and wiring and shall provide ongoing supervision and coordination during the installation phase.

L. The Contractor shall remove any existing audio-visual equipment and wiring that will not be reused.

The Contractor shall dispose of the equipment in a manner acceptable to the Contracting Officer.

M. The Contractor shall be responsible for the initial adjustment and configuration of all systems and components. The Contractor shall provide all necessary test equipment for the system Substantial Completion Inspection and shall provide all test results in writing to the Contracting Officer at the time of Final Acceptance Testing. All test equipment shall be available and on site at the time of the Court's and Designer's Substantial Completion Inspections and may be required on site at the Contracting Officers discretion at the Final Acceptance Inspection.

N. The Contractor shall provide a one (1)-year warranty. The Contractor shall provide a Statement of Warranty on the entire system and on the individual pieces of equipment. This warranty shall obligate the Contractor to provide the Contracting Officer all equipment, material, and labor at no charge to the Contracting Officer during the warranty period, in the event of system or equipment malfunction or failure. The warranty shall commence on the first business day after the system is found to be substantially complete.

1. "Substantially Complete" and "Substantial Completion Inspection" are defined in Section 274090.02, Audio-Visual Performance Verification.

1.5 FUNCTIONAL DESCRIPTIONS

A. General:

1. These descriptions shall be informational only. Where a discrepancy exists between this paragraph and another Specification paragraph and/or the Drawings, the other paragraph or the Drawings shall govern.

B. Audio:

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

1. Sound Reinforcement:

a. All Courtrooms:

1) Microphones, stands, cables, and wall/floor/ceiling connector assemblies at locations designated on the Drawings.

2) Automatic microphone mixing, signal processing, and amplification equipment in designated equipment racks.

3) Ceiling loudspeaker assemblies arrayed for uniform coverage and zoned with volume control throughout the listening area with consideration given to room architecture and acoustics.

4) Wall mounted loudspeakers where ceiling loudspeakers cannot be installed.

5) Desktop speakers with integral volume control at locations indicated on the

Drawings.

6) Control panels at the positions indicated on the Drawings controlling features of the system as defined in Section 274131, Audio-Visual Control Systems and Programming.

b. Chambers and Ancillary Areas:

1) Loudspeakers and wall-mounted volume controls at locations designated on the

Drawings.

2) Streaming audio over the Court LAN.

c. Jury Assembly Room:

1) Microphone assemblies, stands, cables, and wall/floor/ceiling connector assemblies at locations designated on the Drawings.

2) Automatic microphone mixing, signal processing, and amplification equipment in designated equipment racks.

3) Ceiling loudspeaker assemblies arrayed for uniform coverage and zoned with volume control throughout the listening area with consideration given to for room architecture and acoustics. Wall mounted loudspeakers where ceiling loudspeakers cannot be installed.

2. Audio Playback and Recorded Evidence:

a. All Courtrooms:

1) Audio playback from recorders through the audio system via auxiliary input jack(s) at locations designated on the Drawings.

3. Electronic Audio Recording:

a. All Courtrooms:

1) As indicated on the Drawings, Eight (8) audio mixes output to a wall connector assembly at the Court Reporter's position or 8 channel USB audio.

2) Recording of remote witnesses.

3) Recording of all microphone mixer inputs (including interpretation) and auxiliary and program inputs.

4. Assistive Listening and Language Translation Systems:

a. All Courtrooms:

1) Two (2) channels of composite audio from the sound system.

2) Modulated multi-channel infrared system for wireless broadcast of sound reinforcement and language translation.

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COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

3) Portable battery-operated multi-channel receivers with lightweight headsets for people requiring listening assistance or language translation.

4) Two channels of full duplex audio conferencing for dedicated remote interpretation.

5. Audio Conferencing:

a. All Courtrooms:

1) Full duplex communication from all Courtroom audio sources through one or more VoIP/SIP lines as shown on the Drawings.

2) Far end audio signal played through sound reinforcement loudspeakers.

3) Telephone lines are GFE.

4) Where multiple telephone lines are used the system shall be configured to allow both remote parties to hear each other and participate in an audio or video conference at the same time.

C. Video Evidence Presentation:

1. Video and Graphics Presentation:

a. All Courtrooms:

1) Multi-format video inputs, cables and wall/floor/ceiling connector assemblies at locations designated on the Drawings.

2) High-definition IP-based digital video matrix switching with video signal transport over Category cable.

3) High definition document camera.

4) Wireless video presentation and collaboration gateway.

5) Scaling, EDID, and HDCP management of all sources for optimized display throughout the Courtroom.

6) Control panels at the positions indicated on the Drawings to control features of the system as defined in Section 274131, Audio-Visual Control Systems and Programming.

7) Computer-grade flat panel monitors at locations designated on the Drawings.

8) Video projection system.

9) Large flat panel displays mounted at locations designated on the Drawings.

10) Custom millwork piece housing audio-visual equipment as indicated on the

Drawings.

b. Jury Assembly Room:

1) Multi-format video inputs, cables and wall/floor/ceiling connector assemblies at locations designated on the Drawings.

2) Scaling, EDID, and HDCP management of all sources for optimized display throughout the Courtroom.

3) Main display: flat panel monitors at locations designated on the Drawings.

c. Jury Deliberation Room:

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

1) Wall-mounted flat panel monitor with local PC to display evidence presented during Court proceedings.

2. Video and Graphics Image Capturing:

a. All Courtrooms:

1) Image capturing to a PC and/or local or network printer.

3. Video and Graphics Projection:

a. All Courtrooms:

1) Provide one (1) centered, projected image on projection screen for video and graphical images.

4. Video Annotation:

a. All Courtrooms:

1) Annotation of all video sources in the Courtroom.

2) Scaling of all sources to optimum and consistent resolution and refresh rate prior to annotation and distribution.

3) Active switching around the video illustrator so that the video signal path is routed through the video illustrator only when annotation is being used.

D. Video Conferencing:

1. All Courtrooms:

a. Remote broadcast of all Courtroom microphones, auxiliary, and program audio sources.

b. Remote broadcast of all evidence presentation.

c. Remote broadcast of one (1) to four (4) cameras or evidence presentation via a video windowing processor.

d. Local broadcast of far end audio with echo cancellation. Provide control of far end volume and near end sending volume from control system touch panels.

e. Local broadcast of far end video with scaling and routing as with any other video source.

f. Local preview of video codec as designated on the Drawings.

E. Audio-Visual Control:

1. Touch Panels providing control of the features described above and as indicated on the Drawings.

2. Custom control system programming specific for the design intent shown herein and on the Drawings.

3. Control and video viewing combined into a single monitor where shown on the Drawings.

4. Configuration of network settings in network appliances in this scope.

5. Remote control of all system functionality over the Court LAN.

6. Coordination with the Contracting Officer concerning Court LAN configurations.

7. System management hardware and software configuration.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

1.6 QUALITY ASSURANCE

A. This paragraph contains general quality assurance requirements. Additional quality assurance requirements are identified in the Specification Sections listed in PART 1 of this Section.

B. Conform to the following:

1. AVIXA 10-2013, Audio-Visual Systems Performance Verification.

2. AVIXA 2012, Audio-Visual Implementation Handbook.

3. Additional standards as identified in other Specification Sections included herein.

4. ISO 9001-2015.

5. NFPA 70-2020.

6. North Carolina State Electrical Code-2018.

7. National Electrical Code-2017 with South Carolina Modifications-2020.

C. Provision of manufactured components, installation, wiring and testing shall be the responsibility of a single Contractor.

D. Supply only new equipment, parts, and material currently manufactured at the time of submittal and operate only for testing as part of the installation procedures.

E. Conduit sizes specified herein or indicated on the Drawings refer to the standard trade sizes, are for identification purposes only, and are not actual dimensions.

F. Codes, standards, and regulations referred to are minimum standards. Where the requirements of these Specifications or Drawings exceed those of the codes, standards, and regulations, the Drawings or Specifications govern.

G. Codes, standards, and regulations specified herein include the edition date. Revisions and addenda to these codes, standards, and regulations shall be part of the Specifications. Provisions of referenced codes, standards, and regulations do not create duty or responsibility by the Contracting Officer, unless otherwise specified herein.

H. Adhesives and Sealants:

1. Adhesives, sealants, and sealant primers used inside the building (defined as inside the weatherproofing envelope and applied on site) shall comply with SCAQMD Rule1168-2017 for volatile organic compound content limits.

2. Aerosol adhesives shall comply with GS 36-2013 for volatile organic compound content limits.

I. Paints and Coatings:

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SECTION 274010.02 - AUDIO-VISUAL GENERAL -

1. Anticorrosive and antirust paints applied to interior ferrous metal shall not exceed a volatile organic compound content limit of 250 g/L per GS 11-2015.

1.7 SUBMITTALS

1. This paragraph contains general submittal requirements. Additional submittal requirements are identified in the Specification Sections listed in PART 1 of this Section.

2. Each submittal and re-submittal package must be accompanied by the Audio-Visual System Documentation Checklist (Appendix F.0) with the appropriate items verified as complete.

3. As the first requirement of this scope after of the kick-off conference call or other written notice to proceed from the Contracting Officer, submit a schedule indicating the proposed submission date of each submittal specified herein. The schedule shall anticipate the submittal review time, the possible need for resubmittals, and the time required for fabrication, shipping, and integration into the construction sequence. The Contracting Officer will advise of any conflicts in reviewing submittals that the proposed schedule present.

4. Partial submittals may be acceptable. The Contractor shall notify the Contracting Officer in writing to request approval to submit partial submittals. The Contracting Officer will indicate whether partial submittals will be accepted or not. Any approval granted on a partial submittal is only applicable to the submitted portion. This approval is provisional based on the receipt and review of the remainder of the required submittals and may be modified or rescinded based thereupon.

5. Submittals are required before installation or fabrication begins. The Contractor shall not procure any equipment or perform any fabrication on any portion of this scope that has not received approval as defined herein. The Contractor shall be responsible for any costs related to returning, replacing, or not using any component of this scope that is ordered, fabricated, or installed prior to receiving such approval. Pay requests will not be approved for any work performed without approved submittals.

B. Pre-Award Submittal: Prior to the award of contract, the following submittals shall be provided:

1. Restatement of the scope of work incorporating these criteria by reference.

2. A signed Statement of Compliance (Appendix D).

3. A detailed bid spreadsheet showing, for each piece of equipment, the offered make, model, quantity and proposed unit and total prices (Schedule B).

4. Manufacturer's specification sheets for each proposed equipment substitution indicated on the Schedule B.

5. Written narrative description and single line drawings for proposed alternate designs.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

C. Post-Award/Pre-Installation Submittal: Prior to ordering equipment, pre-installation submittals shall include but not be limited to the following:

1. General:

a. This submittal shall be prepared in a line-by-line format corresponding to these

Specifications and shall indicate compliance with each requirement specified herein and indicated in the Drawings.

b. Indicate manufacturer's installation instructions.

c. Indicate deviations, if any, including any from the manufacturer's installation instructions.

d. Reproductions or electronic versions of Design Drawings shall not be used in the preparation of shop drawings, except for floor plans and reflected ceiling plans. Design floor and reflected ceiling plans may be used only if they are annotated with detailed information pertinent to the installation of the devices shown. Submittals containing any other reproductions of Design Drawings may be rejected.

e. Resubmittals that are required to address review comments shall include a cover transmittal with a written explanation of how each review comment has been addressed.

f. Submittals not specifically required, or not complying the format requirements, will be returned unreviewed.

g. All electronic documents shall be provided in PDF format. PDF files containing multiple drawings or components shall include an index of the file contents and electronic bookmarks.

2. Wiring diagrams (functional diagrams) indicating:

a. Equipment to be used, marked with make and model numbers.

b. Proposed connections of equipment at device inputs and outputs. Unused connections shall be marked unused in a consistent fashion.

c. Cable designations meeting the cable labeling requirements of Section 274140, Audio-

Visual Cable and Connectors.

3. Floor plans and reflected ceiling plans indicating equipment locations including identification and references to wiring details. Other specification Sections in listed earlier in this Section contain additional requirements for floor plans. Floor plan requirements from multiple Sections may be combined on one or more floor plans if the document(s) remain clear and legible.

4. Product data sheets on all equipment, materials, and cables to be used in this Project. Data sheets shall be combined into a single PDF file and arranged by Specification Section number. The PDF file shall be indexed or bookmarked by Specification Section and each individual product. Bookmarks or indexes shall be renamed as necessary so that each manufacturer and model is shown in the index. The index or bookmarks shall provide a clickable link to the corresponding data sheet(s).

5. The Audio-Visual Cabling Pull Schedule (Appendix E), if appropriate.

6. Documentation identifying the specific configuration requirements of networks (including

TCP/IP and telecommunications) to be provided by the Court. This includes but may not be limited too required quantities or ranges of IP addresses, FEDERICO DEGETAU FEDERAL BUILDING

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SECTION 274010.02 - AUDIO-VISUAL GENERAL -

subnet masks, and gateways. It also includes required VLAN configuration when and equipment manufacturer recommends isolating network traffic to and from their equipment.

This document shall be in spreadsheet format.

a. Submit requests for contractor remote access to the Court's network for configuration and maintenance of audio-visual equipment to the Contracting Officer.

7. A table indicating the color of all pieces of equipment that will be mounted, installed, or used in any generally accessible area of the spaces included herein. Unless otherwise noted, this requirement does not apply to equipment permanently installed in equipment rooms, telecommunications rooms, or other closets that are generally accessible only by Court technical personnel.

8. Schematic drawings of all custom components, assemblies, and circuitry.

9. After the Designer accepts and approves, on behalf of the Government, the submittal documents outlined above, the Project will be considered 40 percent complete for purposes of inspection, acceptance, and payment (excluding warranty and maintenance).

D. Installation Submittal: No later than the time of the Substantial Completion Inspection, the following shall be submitted:

1. The Audio-Visual System Documentation Checklist (Appendix F.0).

2. The Documentation Worksheets (Appendices F.1-F.2) as appropriate.

3. A list of test equipment, giving make and model numbers to be used for all testing in spreadsheet format.

4. A draft version of as-built drawings for every item depicting the current state of the systems to be tested.

5. A draft version of the simplified one (1) page instructions to be provided with final documentation.

6. A spreadsheet containing all network configuration and settings of equipment in this scope and the Court LAN.

7. A spreadsheet containing all Contractor-assigned usernames and passwords for devices that require them.

8. Test reports as defined herein indicating all Category cable signal paths pass the Category cable testing requirements in Section 274090.02, Audio-Visual Performance Verification.

9. A draft version of the Technical and User Manuals. Each manual shall contain printed operation instructions for all system functions whose format has been compiled specifically for each system. Providing standard factory equipment operating instructions alone is not acceptable (USCA-04-C-0030 Section C.6.2).

a. The "Technical Reference Manuals" shall include:

1) Final rack elevation drawings.

2) Detailed functional block diagrams which illustrate as-built conditions identifying each equipment item by manufacturer and model number, labeling alpha-numerically all contractor furnished controls, relays, patch panel jacks, and other similar devices and referencing these

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designations on fabrication drawings, patch panel details and other related instruments.

3) Detailed as-built drawings of all contractor fabrications illustrating the mechanical and electrical construction with manufacturer's part numbers and values for all components. Also included shall be floor and reflected ceiling plans indicating device layouts and locations throughout the spaces included in the contract.

4) Manufacturer's literature, to include descriptive literature and performance specifications, operating manuals, and servicing information.

5) Schedule of nominal control settings for proper system operation.

6) Test and measurement data gathered

7) A restatement of the terms and conditions of the warranty system and warranty service including any extended Original Equipment Manufacturer (OEM) warranties beyond the standard one-year warranty required herein.

8) Inventory Listing Reports.

9) Complete documentation of installed software.

10) Copies of all software files related to this scope.

b. The "User Manuals" shall include:

1) Systems operating instructions for each system specifically describing the functions, operation, and maintenance of the system installed. The instructions shall be written in full detail for comprehension by non-technical persons.

2) Schedule of nominal control settings for proper system operation.

3) Troubleshooting guide for system operators, listing the procedures to follow in the event of an apparent equipment failure, written in logical outline form.

4) Simplified as-built block diagrams deleting alpha-numeric references to controls, relays, patch panel jacks and other similar devices

5) A restatement of the terms and conditions of the warranty system and warranty service including any extended Original Equipment Manufacturer (OEM) warranties beyond the standard one-year warranty required herein.

E. Final Acceptance Submittal: Within thirty (30) days after Substantial Completion is achieved, and/or prior to Final System Acceptance, submittals (whichever is earlier) shall be provided and shall include the following:

1. The Audio-Visual System Documentation Checklist (Appendix F.0).

2. Equipment manufacturer's operation and maintenance manuals for each piece of equipment.

3. Corrected as-built drawings for every item depicting the state of the system at the time of system acceptance.

4. One printed copy of the final version of the Technical and User Manuals.

5. The Technical and User Manuals delivered electronically.

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6. A list of all fixed or static IP addresses and telephone numbers used for devices such as video codecs, telephone hybrids, and control system devices.

7. One (1) copy of all control software programming including control screens and all uncompiled source code. The source codes for the integration of all installations shall be delivered to the Government with unlimited but not exclusive rights at the completion of the installation. This shall include software setup and configuration files for all configurable equipment, including control system processors, custom source does, compiled programs, software-controlled screens, computer workstation controllers, software-configured signal switchers, mixers, DSP units, or other signal processors. The contractor shall provide all installation programs and drivers necessary to transfer the software settings or programs to each respective piece of equipment. In addition, the contractor shall provide complete documentation of the software in the Technical Manual.

1.8 DELIVERY, STORAGE, AND HANDLING

A. Control the handling and installation of hardware and equipment items that are not immediately replaceable so that completion of the work will not be delayed by hardware or equipment losses, both before and after installation. Coordinate storage with the Contracting Officer.

B. Prior to installation, protect exposed surfaces with material that is easily removed without marring finishes.

C. Unless the scope specifically includes on-site equipment rack building, the Contracting Officer will not provide additional space to the contractor for the purpose of pre-assembly and testing. Any required pre-assembly and testing must be conducted at the Contractor's facility.

D. The Government reserves the right to delay the delivery date (as specified herein) by up to 30 calendar days, at no additional cost to the Government, provided that:

1. The Contractor receives written notice from the Contracting Officer or designated COTR at least 15 working days prior to the scheduled delivery date.

2. Any delivery delays beyond 30 calendar days shall be mutually agreed to by the Contractor and the Government.

1.9 SCHEDULING

A. It shall be the responsibility of the Contractor to coordinate the installation of the system to be compatible with the Court schedule identified by the Contracting Officer, and with the overall construction completion schedule (if applicable). The Contractor shall attend progress meetings when they occur while the Contractor has an on-site

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presence. When not on site, Contractor shall participate in the same meetings via telephone or web conference when requested to do so by the Contracting Officer.

B. Except when otherwise stated in the Statement of Work, the Contractor shall assemble and test all equipment racks with associated equipment to verify proper operation before shipping to the Courthouse. Testing and shipping shall be coordinated with the Contracting Officer.

C. The Contractor shall provide operating personnel with adequate training on the completed system, including at least three (3) training sessions. See Owner Training.

D. The Government reserves the right to delay the delivery date (as specified herein) by up to thirty

(30) calendar days, at no additional cost to the Government, provided that:

1. The Contractor receives written notice from the Contracting Officer or designated COTR fifteen (15) working days prior to the scheduled delivery date.

2. Any delivery delays beyond thirty (30) calendar days shall be mutually agreed to by the Contractor and the Government.

1.10 USE AND POSSESSION

A. The Government shall have the right to use any completed or partially completed part of the work performed prior to the Substantial Completion Inspection and Final Acceptance. The Government's possession or use shall not be deemed an acceptance of any work.

B. While the Government has such possession or use, the Contractor shall be relieved of the responsibility for the loss of or damage to the work resulting from the Government's possession or use. If prior possession or use by the Government delays the progress of the work or causes additional expense to the Contractor, and equitable adjustment shall be made in the contract price or the time of completion, and the contract shall be modified in writing accordingly.

1.11 SPACE CONDITIONS

A. The Contractor shall verify dimensions of equipment, equipment arrangements, space availability (including any millwork or cabinetry provided by others) and provide systems that work within the constraints of the space available. Notify the Contracting Officer of any situation where space constraints are a problem, prior to the ordering or purchase of equipment. The Contractor shall bear the expense of providing alternate equipment which will work within the available space if space availability problems are discovered after equipment is ordered.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

B. Drawings indicate locations of equipment and components. Changes in the location, and offsets, of same to accommodate building conditions, and coordination with the work of other trades shall be made prior to initial installation, without additional cost to the Contracting Officer.

C. Provide access to equipment and components requiring operation, service, or maintenance within the life of the system.

D. Prior to the Substantial Completion Inspection, all debris and boxes must be removed from the site, and all equipment rooms and control rooms shall be neat and orderly.

1.12 APPENDICES

A. Appendix A: The Installation Schedule provided herein is Appendix A. Appendix A provides a timeframe within which phases of installation are to be completed. A precise installation schedule must be provided noting deviations from the timeframe established in Appendix A complete with reasons for deviation as part of a complete submittal.

B. Schedule B: The Bid Spreadsheet provided herein is Schedule B. Schedule B is intended to represent the major components of the system and to provide information on the quantities of spaces and systems to be installed. Additional equipment required to produce a complete and functional system consistent with the design intent must be added to the provided equipment list.

Quantity, unit pricing, and cut sheets must be provided as part of the submittal for any additional equipment. Schedule B must be filled out noting substitutions and additional equipment as part of a complete submittal.

C. Appendix C: The Request for Information (RFI) form provided herein is Appendix C. Appendix C shall be used for all RFI's and is the only form acceptable for that purpose. Partially completed forms or RFI's not on Appendix C will be returned without review. Verbal RFI's shall not be acceptable or binding.

D. Appendix D: The Statement of Compliance form provided herein is Appendix D. Appendix D shall be signed by an officer of the company and returned as part of a complete submittal.

E. Appendix E: The Audio-Visual Cabling Pull Schedule. Appendix E shall be completed by the Contractor and provided as part of the submittal process specified herein if the Contractor is providing audio-visual cabling infrastructure.

F. Appendices F.0-F.2: The Audio-Visual System Documentation Checklist (Appendix F.0) and the Documentation Worksheets (Appendices F.1-F.2) shall be provided as part of the submittal process specified herein.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

PART 2 - PRODUCTS

2.1 GENERAL

A. Quantities: Unless otherwise noted, quantities shall be as indicated on the Drawings.

B. All equipment and material shall be new.

C. Performance criteria or physical characteristics specified herein represent minimum acceptable values unless noted otherwise.

D. All items of equipment whether a stock manufactured item or custom built shall be supported by complete and detailed schematic drawings and replacement parts lists. No "black boxes" or unidentified components shall be acceptable.

E. Government Furnished Equipment (GFE):

1. Certain pieces of equipment may be identified as GFE. The Contractor is not responsible for providing, but is responsible for installing and accepting all GFE, after testing the equipment.

2. The Contractor shall inspect, test, and perform a general cleaning of all GFE. If any of the equipment needs repair, the Contractor shall bring this to the attention of the Contracting Officer in writing with a detailed description of the needed repairs and an estimate of the cost of repair.

3. Specific devices that are GFE are so indicated on the Drawings.

F. Finish of all visible equipment shall be matte black, flat gray, or a similar non-reflective color unless otherwise specified herein, on the Drawings, or otherwise directed in writing by the Contracting Officer.

G. Where equipment is specified by a brand name or manufacturer's make and model number it is intended to be descriptive, but not restrictive, and to indicate the quality and performance characteristics of the article described.

H. All equipment substitutions and system discrepancies identified after award shall be submitted in writing for approval using the same process described herein for requests for information. The substitution request shall include a narrative describing the reason for the substitution, product data sheet(s), functional sketch demonstrating that the proposed substitution will perform in a manner consistent with the system functional design intent.

I. If, at any point after award, a newer model has superseded a manufacturer's product specified herein, the newest model shall be furnished, provided the new model retains or exceeds all the characteristics of the superseded item specified herein. If there is no new or replacement model, immediately notify the Contracting Officer.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

PART 3 - EXECUTION

3.1 GENERAL

A. This paragraph contains general execution requirements. Additional execution requirements are identified in PART 3 of the Specification Sections listed in PART 1 of this Section.

B. Installation shall include the delivery, unloading, setting in place, fastening to walls, floors, ceilings, counters, or other structures where required, interconnecting wiring of the system components, equipment alignment and adjustment, and all other work whether or not expressly required herein which is necessary to result in complete operational systems.

C. The installation of all work must be in accordance with commonly accepted industry standards and practice. A qualified Engineer shall exercise Engineering supervision over the entire installation and inspect the installation at least twice prior to Final Acceptance. It is the responsibility of the Contractor to cooperate with other trades to achieve well-coordinated progress and satisfactory results. The Contractor must watch for conflicts with work of other contractors on the job and execute moderate moves or changes as are necessary to accommodate other equipment or preserve symmetry and pleasing appearance.

D. Wire all systems in accordance with Standard Broadcast Practices and the National Electrical Code, NFPA, SMPTE, NAB, UL, EIA, FCC, NTSC, Design, and Installation (SAMS) and any other authority having jurisdiction. Where a conflict occurs, follow the most stringent requirements. Refer to schematic and block diagrams.

E. Equipment shall be installed in accordance with the manufacturer's instructions.

F. All installation practices shall be in accordance with, but not limited to, these Specifications and Drawings. If, in the opinion of the Contractor, an installation practice that is contrary to these Specifications or Drawings is desired or required, a written request for modification shall be made to the Contracting Office. Modifications shall not commence without written approval from the Contracting Officer.

G. Provide all necessary incidental devices, parts, and equipment, including but not limited to power supplies, screws, anchors, clamps, tie wraps, distribution rings, miscellaneous grounding, and support hardware necessary to facilitate the installation of the system.

H. Furnish special installation equipment or tools necessary to properly complete the system, including but not limited to, tools for terminating, testing, and splicing fiber optic and shielded Category cables.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

I. Prevent and guard against electromagnetic and electrostatic hum and install the equipment to provide safety for the operator.

J. Verify correctness of parts lists and equipment model numbers and conformance of each component with manufacturer's specifications.

K. All equipment, except portable equipment, shall be held in place. This shall include equipment, enclosures, components, and cables. Fastenings and supports shall support their loads with a safety factor of at least 3 unless otherwise specified herein. Equipment cabinets shall be square and plumb.

L. Repair or replace any equipment or materials damaged during the construction period.

M. Provide firestopping for all new penetrations made in support of the installation. Repair or replace any firestopping that is damaged or removed during installation. Firestopping shall adhere to all applicable codes and building standards that may be in force.

N. Provide power connections from existing panels to specialty equipment in accordance with NFPA 70-2020, and as indicated on the Drawings.

O. All boxes and equipment shall be secured plumb and square.

P. All equipment items, including cables, shall have externally visible labels that indicate the equipment's serial number or cable connection points. See the Drawings for additional labeling requirements.

Q. Identification:

1. General:

a. Identification shall consist of UPPER-CASE LETTERS.

b. Where identification is applied to surfaces which require a finish, identification shall be installed after the surface has been finished.

2. Cables:

a. Cables, regardless of length, shall be marked with preprinted, wrap-around number or letter cable markers at both ends. Markers shall be permanently affixed with heat-shrink tubing. There shall be no unmarked cables at any place in the system. Marking codes used on cables shall be indicated on the Record Drawings.

3. Equipment:

a. Provide and install laser labels for each piece of rack-mounted equipment. Labels shall be white text on black background or black text on white background, as appropriate to make the text as visible as possible.

b. Minimum labeling shall include device identifier consistent with the as-built Drawings and network or control identification for each device.

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

c. Except where otherwise specified herein, label switches, controls, and receptacles.

Labeling material shall be laser labels. Labels shall be placed on cover plates or directly adjacent to switches, controls, and receptacles to facilitate service and replacement.

d. Signs shall not cause interference with operation and maintenance of equipment.

Attach signs with rustproof screws.

R. Change all usernames and passwords on devices that have usernames and passwords assigned by the manufacturer.

3.2 GROUNDING PROCEDURES

A. The Contractor shall ensure that all power circuits are on the same electrical phase and that all ground cables are only connected to one point at the power breaker panel.

B. To minimize problems resulting from improper grounding and to achieve maximum signaltonoise ratios, the following grounding procedures shall be adhered to:

1. System Grounds: A single primary "system ground" shall be established for the systems in each area. All grounding conductors in that area shall connect to this primary system ground.

The system ground shall be provided in the audio equipment rack for the area and shall consist of a copper bar of sufficient size to accommodate all secondary ground conductors.

2. A copper conductor, installed in a raceway by this contractor, having a maximum of 0.1 O total resistance, shall connect the primary system ground bar to the nearest metallic electrical conduit of at least 2.0" in diameter. The Contractor shall be responsible for determining if the metallic conduit is properly electrically bonded to the building ground system.

3. Secondary system grounding conductors shall be provided from all racks, audio consoles, and ungrounded audio equipment in each area to the primary system grounding point for the area. Each of these grounding conductors shall have a maximum of 0.1 O total resistance.

4. Under no conditions shall the AC neutral conductor, either in the power panel or in a receptacle outlet, be used for a system ground.

5. Audio Cable Shields: All audio cable shields shall be grounded at one point only. There are no exceptions. For inter and intrarack wiring this requires that the shield be connected at one end only. For ungrounded portable equipment, such as microphones, the shield shall be connected at both ends but grounded at only one end.

6. General: Because of the great number of possible variations in grounding systems, it shall be the responsibility of the Contractor to follow good engineering practice, as outlined above, and to deviate from these practices only when necessary to minimize crosstalk and to maximize signaltonoise ratios in the audio, video, and control systems. The Contractor shall submit a written request

FEDERICO DEGETAU FEDERAL BUILDING

CLEMENTE R. NAZARIO UNITED STATES

COURTHOUSE

SECTION 274010.02 - AUDIO-VISUAL GENERAL -

to the Contracting Officer, with justification and technical support materials, for approval of alternate grounding methods and practices.

3.3 SPARE PARTS

A. Provide replacement fuses,…