B. Agency Special Requirements.pdf

Social Security Administration Gainesville, FL (663)

May 26, 2022

IMPORTANT: CONSTRUCTION DOCUMENTS FOR BUILDOUT OF THE TENANT AREAS

AND THE TENANT IMPROVEMENT COST PROPOSAL SHALL BE BASED ON THE

GOVERNMENT’S DESIGN INTENT DRAWINGS AND THIS DOCUMENT.

06/01/2019

2019 ATLANTA SPECIAL REQUIREMENTS

PACKAGE

SSA Special Requirement Package Field Office Name:

Date:

GSA Lease No. GS-XXX-XXXXX INITIALS: _____________&___________ Revised 06/01/2019 LESSOR GOV l 2

TABLE OF CONTENTS

Section 1 Location ………………………………………………………………………… 3

1.01 Delineated Area .…….….…………………………………………………………... 3

1.02 General Location Requirements ………..….……………………………….…….. 3

Section 2 Building Criteria Section 3 General Design Requirements ……………………………………………… 5 Section 4 Parking and Public Transportation ………….….....……………….……… 6 Section 5 Exterior Signage Section 6 Drawings and Cost Proposal

6.01 Drawings ………………………….………………………………………………..… 7

6.02 Cost Proposal …….……………………………………………………..………...… 7

Section 7 General Build-out Requirements …………………..……..........………….. 7 Section 8 Electrical for Government Intelligent Workstation/Local Area Network

(IWS/LAN), Security, Systems Furniture, and Telephone .…………… 11

8.01 Electrical for IWS/LAN ……….………………………………………….….……... 11

8.02 Electrical for Security …………….………………………………………….…..… 11

8.03 Electrical, Telephone, Data for Systems Furniture ……….………….…….…... 11

8.04 Wall mounted outlets for Data and Telecommunications ………….……...……12

8.05 Electrical for Telephone Equipment ………….…………………………....…..… 12

8.06 Public Address System …………………………………………………....…....… 12

Section 9 Light Switches and Electrical Distribution ……….……………………... 13 Section 10 Internal Space Requirements ……………………………………....……… 13

10.01 Vestibule ………….………………………………………………....……….……... 14

10.02 District Manager's Office (DM) ………….……..………………………..….…….. 14

10.03 Assistant District Manager's Office (ADM) ……………….……………..…....…. 14

10.04 Mail/File/Storage Room …………………………………….…………..…….…… 14

10.05 Shared Services Room (SSR) ……………………………………...……….……. 14

10.06 Data Communications Room (DCR) …………………………………..…..……. 15

10.07 Video Training Room (IVT) ……………………………………………..…....…… 16

10.08 Reception and Front End Interviewing (FEI) Areas ……………….……….…... 17

10.09 Multi-Purpose Room …………………………………………………..………..…..18

10.10 Conference Room ……………………………………………………………….…. 19

10.11 Focus Room ……………………………………………………………………….…19

Section 11 Physical Protection and Building Security .………………………… Section 12 Additional Documents .…………………………...………….………....…… 21

12.01 Appendix A - Ceiling Height/Grid Type Guarantee …………..…….…...…....… 21

12.02 Appendix B - The Social Security Administration Field Office Electrical Requirements …………………..….………....……………………………

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Section 1

1. Location

1.01 Delineated Area:

The delineated area is based on the Social Security Administration (SSA) mission and agency needs, taking into account population demographics, the geographic area served by this office, and the locations of other government offices that serve adjacent areas.

The office must be located within the area delineated by the following boundaries:

North: 53rd Street

South: University

East: Waldo Rd

West: 43rd Street

1.02 General Location Requirements

The following criteria apply to all space considered by SSA:

A. Space considered inefficient by the government will not be acceptable. Space should have no history of prior heavy industrial use such as large dry cleaning operations, gas stations, and industrial facilities. The space should not be located immediately adjacent to railroad tracks. Buildings containing warehouse, residential, or manufacturing facilities or buildings located in or near industrial or manufacturing zones or complexes shall not be acceptable.

B. Space should not be located in a flood plain.

C. Streets and public sidewalks must be well maintained.

D. To allow for visibility to the public, the government office space shall be located not more than the equivalent of ¼ mile from a primary or secondary street serving the office.

E. The route from the primary or secondary street shall be direct. Locations which have obscure, difficult access or which require multiple turns shall not be considered. Sites located directly on or near a roadway which presents a hazard to our customers will not be considered. Determinations of hazardous access will be made by SSA. Sites located on a high-traffic roadway or multi-lane thoroughfare must have traffic signals within two blocks to provide safe access.

F. Buildings located near bars, nightclubs, and liquor stores will not be considered.

Locations near dry cleaners, beauty salons, bingo parlors or other business that

Revised 06/01/2019 LESSOR GOV l 4 produce large fluctuations in traffic or smells detectable within the office space will not be considered.

Section 2

2. Building Criteria

A. SSA guidelines require standard office space consistent with the local market.

Space must comply with all applicable building codes and accessibility standards as defined in the Americans With Disabilities Act (ADA), the Architectural Barriers Act Accessibility Standard (ABAAS), and the Uniform Federal Accessibility Standards (UFAS). The primary entrance must be accessible for all persons with special needs, including wheel-chair access.

B. All space must be located in one contiguous block on a single floor in the same building with the exception of the space allotted to the storage room and Interactive Video Training (IVT) room. Only these rooms, and their associated square footages, may be separated from the main office area by a public corridor as long as the space is located on the same floor. Offers that require additional space to be separated by a public corridor or require any space to be located on a separate floor will not be acceptable.

C. Space can be located on any floor of a building that meets GSA leasing criteria and has handicapped accessible elevator service to the government office floor. If space offered is above the ground floor, a minimum of two accessible elevators must serve the proposed floor. One of the accessible elevators may be a freight elevator.

D. In cases where multiple spaces are offered within the same building, the Government reserves the right to select the space(s) that will be acceptable and reject the others.

E. Space must be asbestos-free, mold-free, and free of water intrusions. Any space offered with a history of asbestos, water intrusion, or mold growth will require additional evaluation by SSA’s Office of Environmental Health and Occupational Safety (OEHOS) before it can be solicited. Radon concentration in the air within the offered space shall be less than the EPA residential radon action level of 4 PicoCuries per liter. Lessor shall test for radon using EPA-approved methods and certify the results to the GSA Contracting Officer upon award.

F. Co-tenants within the building shall be professional office environments.

G. Buildings with windows comprising 50 percent of the exterior perimeter walls are preferred.

Revised 06/01/2019 LESSOR GOV l 5

Section 3

3. General Design Requirements

A. Space should allow for an efficient layout and office workflow. Space must provide maximum flexibility for systems furniture placement with few or no columns or other building or architectural obstructions. Space should have few curves or major offsets and must have large open areas to allow maximum design flexibility.

Architectural features should not cause an inefficient use of space.

B. Space requiring ramps inside the office will not be acceptable. Any structural columns must be at least 20 feet from any interior wall and from each other (clear distance) and be no more than 2 feet square.

C. SSA reserves the right to prepare test fit layouts prior to lease award to confirm the adequacy and layout efficiency of space offered. SSA will make determinations of what constitutes an efficient layout and office workflow.

D. Awnings are required at all entrances as annotated on the Design Intent Drawings (DIDs).

E. The Government may install Government-furnished, Government contractor-installed barrier wall product between the public facing front-end interviewing area and the Government employee area of the space. This product attaches to the ceiling grid and rests on the finished floor. The Government-provided DIDs will include hold to dimensions that must be adhered to in order for the barrier wall product to fit into the space. At the time of the submission of initial Construction Drawings (CDs), the lessor must return the attached Barrier Wall - Ceiling Height/Grid Type Guarantee form*. By signing and returning this form, the lessor assumes full responsibility for the accuracy of the hold to dimensions and measurements. If any of the barrier wall product cannot be installed as desired due to inaccuracy of the hold to dimensions, the lessor agrees to take full responsibility for any costs associated with product replacement. These costs include, but are not limited to, re-manufacturing and re-installation of the product or any changes to the design or construction necessary to maintain the hold to dimensions. The Government and its contractors will replace any product that is not manufactured to the specifications in accordance with the hold to dimensions. As an alternative to submitting the form and accepting responsibility of the hold to dimensions, the lessor may install the ceiling grid 60 calendar days prior to substantial completion so that the Government contractor can perform an on-site measurement.

* See 12.01 Appendix A – Ceiling Height/Grid Type Guarantee

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Section 4

4. Parking and Public Transportation

SSA requires sufficient general parking as specified by local code requirements. SSA requests that, due to budgetary costs, the cost of this parking be included as part of the rental consideration. In some instances, SSA will request parking for carpools, disabled employees, and in and out parking for employee use and for program purposes. All parking areas shall be asphalt or concrete. On-site parking areas shall be striped and/or repainted every five years. They shall be paved with a concrete curb and graded to provide adequate site drainage. The lot design must consider snow removal and snow storage requirements.

The parking-to-square-foot ratio available on-site shall at least meet current local code requirements, or, in absence of a local code requirement, on-site parking shall be available at a ratio of 1 space for every 200 RSF of Government-demised area.

Sufficient parking and access for disabled persons consistent with ADA must be available based on the needs of our customers. In those locations where on-site parking is not available, parking for the disabled must be located within the same block.

Determinations of sufficient parking and access will be made by SSA.

When public transportation is available, passenger stops must be within two blocks of the space. In suburban areas, small communities, and areas of major cities where adequate public transportation and on-site parking is not available, secure vehicle parking facilities must be available at reasonable commercial rates for visitors and employees within a two-block radius of the space. Secure parking is defined as parking that meets Federal Protective Service guidelines and should be resolved before any lease is signed. “Reasonable Rates” will be determined by local pricing levels.

Restricted or metered parking of one hour or less within the two block area of the space does not meet SSA parking requirements. This is because many SSA contacts with the public cannot be completed within one hour.

Section 5

5. Exterior Signage

Signage must be provided as part of the lease costs to ensure the visiting public can easily locate SSA’s space. The size, color, and lettering shall be approved by GSA/SSA in conjunction with the lessor to ensure compliance with any site or building standard requirements. The Lessor shall provide, install, and maintain signage acceptable to the Contracting Officer, on the exterior of the building or on a monument

Revised 06/01/2019 LESSOR GOV l 7 sign. The sign shall read “SOCIAL SECURITY ADMINISTRATION.” The elevation drawings shall show the signage type and location. The Lessor in multi-tenant buildings, which will clearly identify the locations of the SSA office, will provide directories and lobby signs.

Section 6

6. Drawings and Cost Proposal

6.01 Drawings

Working/construction drawings shall include all mechanical, electrical, plumbing, fire safety, lighting, structural, and architectural improvements scheduled for inclusion into the Government-demised area. Working/construction drawings shall also be annotated with all applicable specifications. The resulting product shall reflect requirements, which are substantially the same as that specified by the Government-approved DIDs and this special requirements document, and shall incorporate neither extraneous additions nor deletions of requirements. Any conflicts between the DIDs and the special requirements document shall be brought to the attention of the Contracting Officer.

6.02 Cost Proposal for Tenant Improvements (TI) Overages

The Lessor is required to provide cost or pricing data, which shall be submitted for Government review. The proposal shall not include costs for the build out of the warm-lit shell, electrical/mechanical room, janitor closet (if provided separately), both tenant (employee) restrooms, tenant dual-height drinking fountain, and vestibule(s). The proposal shall include all the Lessor’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Lessor's profit and overhead, design costs, and other associated project fees necessary to prepare construction documents to complete the TI. No costs associated with the building shell, including costs associated with the shell items listed above or elsewhere in this document, shall be included in tenant improvement pricing. Note: Although the tenant selected the finishes for the tenant (employee) restrooms, it remains a shell cost.

Section 7

7. General Build-Out Requirements A. In existing locations where expansion is required, swing space should be available.

The cost of redesign and relocation of existing systems furniture and the government owned telephone, computer, and intrusion alarm systems should be included in the proposals involving the use of swing space.

Revised 06/01/2019 LESSOR GOV l 8

B. All materials shall be installed per manufacturer recommendations.

C. All existing materials to remain shall be in “like new” condition; unstained, unfaded, and in working condition. Any existing materials to remain shall be unaltered from manufacturer’s initial construction.

D. All finishes shall be commercial office quality; paint shall be applied to steel doors, frames, and walls.

i. Primer and two coats shall be required

ii. Wood shall be stained with a polyurethane coating

iii. All bare wood and metal shall be primed and painted or stained/varnished

E. The Lessor shall provide labor and materials to perform the following:

i. Mount Bulletin Boards

ii. Install TV mounts for the Reception area, IVT Room, Shared Services Room, and Conference Room (if applicable) F. Indoor Air Quality

Application of insecticides (except traps); paints, glues, adhesives; and HVAC system cleaning compounds containing highly volatile or irritating organic compounds shall not be used during office working hours within Government occupied space. Advance notice must be provided to the onsite SSA manager before applying noxious or objectionable chemicals within Government spaces.

Manufacturer's recommendations and Material Safety Data Sheets will be consulted to ensure that adequate ventilation is maintained during work procedures involving chemicals.

G. Plumbing/Restrooms Space must include a commercial grade plumbing system that meets code requirements for appropriate ventilation and must support separate restroom facilities for visitors and employees.

Restrooms must be ADA compliant. Single stall, male and female restrooms are to be provided in or adjacent to the reception area and should not exceed 64 square feet each. If it is determined that a third public restroom is necessary it will be a single stall unisex restroom. Restrooms servicing the public shall have automatic hand dryers. Additional male and female restrooms for office employees will be provided in an area accessible to building tenants only and must be located on the same floor as the government office. They shall be provided as building standard and not part of the net usable space. Floor drains in restrooms and mechanical spaces shall be of a type that replenishes the trap to prevent them from drying out and causing sewer gas odors in the space.

Two (2) handicapped accessible water coolers shall be provided in the government space. Locations will be specified on floor plan provided after award. At least one will be located in the reception area. The potable water supply system (including piping, solder, and fixtures) shall meet the Environmental Protection Agency’s (EPA) definition of lead free and be manufactured in accordance with the National

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Sanitation Foundation/American National Standards Institute (NSF/ANSI) International, Standard 61.

H. Floor Coverings Floor Coverings shall be installed consistent with manufacturer’s instructions, including slab testing for moisture transmission prior to flooring installation. Floor preparation must meet criteria identified by Carpet and Rug Institute (CRI) publication 104. Prior to carpet and vinyl tile installation, lessor must provide written certification and test data for alkalinity and moisture tests that show levels within CRI 104 criteria.

Lessor shall not lay any floor tiles (carpet or vinyl) until required levels are reached, or the GSA Contracting Officer approves another method to make the slab acceptable for installation of the flooring. All costs incurred and any delays in accepting the space by the Government due to slab remediation are the lessor’s responsibility.

I. Maintenance Daytime cleaning is standard and part of the lease and should not require additional funding from SSA. Lessor shall coordinate the daytime cleaning schedule with the local manager.

Janitorial cleaning/maintenance must be performed each workday between the hours of 7:00 a.m. and 5:30 p.m. Whenever possible, vacuuming shall be done either before or after the office is open to the public. The actual daily schedule shall be determined with the SSA manager prior to occupancy.

The Reception/Front End Interviewing (FEI) area and Multi-Purpose room floors shall be damp mopped daily.

Keeping the parking lot and surrounding grounds free of trash and debris and keeping trees and shrubs trimmed and manicured is also required.

J. Entrances Walk-off mats shall be provided at public and employee entrances that open to the exterior. Mats shall be spot cleaned and/or shampooed as required during the term of the lease. The Lessor is responsible for the placement, removal, and storage of mats.

K. Corner Guards Furnish and install corner guards in the public area, including wing walls separating interview booths, columns, and privacy walls. Corner guards should have ¾” wings and be 5’ in length. The 5’ long corner guards will be mounted starting at top edge of wall base. Corner guards on partial height walls will be applied from top edge of wall base to bottom edge of wall cap reveal. Coordinate color of corner guards with the selected wall finishes and verify the color selection with SSA.

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L. Doors: Hardware and Locks

Public Entrance A keyed/thumb-turn lock is required on the interior and exterior vestibule door. The exterior push-pad to operate the electric door opener on the access side may be mounted on portico/canopy columns or a freestanding post to facilitate ease of entry and will comply with ABAAS standards. Placement of the push-pad will be discussed at the pre-construction meeting.

Employee Entrance The exterior keypad and the push-pad to operate the electric door opener may be mounted on portico/canopy columns or a freestanding post to facilitate ease of entry and will comply with ABAAS standards. Placement of these devices will be discussed at the pre-construction meeting.

Non-handicapped employees may manually gain access by entering the correct code into the keypad to release the strike then operating the door lever.

Handicapped employees will enter the keypad code to release the strike, which also sends power to the push-pad, and then use the push-pad to activate the power-assisted door opener. In lieu of a keypad/push-paddle system on the exterior, a single keypad with multi-function capability (preferred) may be substituted – one code to release the strike and unlock the door so that it can be opened manually; a separate code to release the lock and automatically open the door for those requiring that assistance. The keypad must have an override feature so that SSA management can restrict access during non-business hours.

Exterior Doors All exterior doors will have inaccessible hinge pins or have non-rising fixed-hinge pins. A doorbell is required at the employee entrance door. Location of the chimes will be determined at the pre-construction meeting.

Keying Two keys will be provided for all interior door locks. The manager’s (DM and ADM) office door locks are to be keyed separately with two keys provided. All exterior doors are to be keyed alike with two keys provided. All locks shall be master keyed and the Government shall be furnished with at least two master keys for each lock.

All master keys must be stamped/marked “Do Not Duplicate” and will be provided to the SSA District Manager upon acceptance of the space.

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Section 8

8. Electrical for Government Intelligent Workstation/Local Area Network (IWS/LAN), Security, Systems Furniture, and Telephone

8.01 Electrical for IWS/LAN

SSA maintains a network of computer systems equipment in its Field Offices (FOs) nationwide to process information in managing the federal program for which it has primary responsibility. The Social Security Administration Field Office Electrical Requirements** provide general guidelines for preparing sites, electrically, to house SSA FOs and the computer systems they require, and it sets out minimum requirements for general purpose power, technical power, lighting, and data/telecommunication distribution system for the installation in SSA FOs.

Design work shall comply with the current adopted edition of all applicable city, county, state, and federal codes and standards. In addition, this current adopted edition of the Social Security Administration Field Office Electrical Requirements** is considered as the governing references.

** See 12.02 Appendix B – The Social Security Administration Field Office Electrical Requirements

8.02 Electrical for Security

The Government reserves the right to provide its own security system for the leased space. The agency will design the security system (intrusion detection, duress alarm, and CCTV surveillance) for the interior and exterior areas controlled by the Government. Conduit and electrical outlets might be included as a part of the tenant improvement costs. If the lessor is responsible for providing the security system, the cost for equipment and installation will be separately determined.

8.03 Electrical, Telephone, Data for Systems furniture

Where wall-mounted feeds are not specified, SSA prefers overhead feeds to provide electric power and data/communications cables to systems furniture workstations via pre-wired power poles supplied by SSA’s vendor.

The Lessor shall provide all electric service and connection to the pre-wired furniture workstations via overhead junction boxes at designated junction points above the drop ceiling. Electrical outlets in the pre-wired furniture raceways are supplied by SSA’s vendor.

The Lessor/contractor shall provide, install, and connect Category 6 (blue) data cable for VoIP/computer connectivity to data jacks mounted on the systems furniture raceways via the power poles. The Lessor shall also provide and install

Revised 06/01/2019 LESSOR GOV l 12 the data jacks. Additional data cables will be needed for Self-Help PCs; the exact number and location will be shown on the floorplan.

The Lessor/contractor will provide, install, and connect Category 6 (blue) cable and phone jacks on the raceways of the systems furniture for separate analog lines for fax and/or TDD equipment. These cables will also terminate at the patch panel.

8.04 Wall mounted Outlets for Data and Telecommunications

The Lessor/contractor shall provide, install, and connect Category 6 (blue colored) data cable to wall jacks for LAN (computer workstations, network printers, and LAN copiers) connectivity. The Lessor shall also provide and install the data jacks. The Lessor/contractor shall provide and install Category 6 (blue) cable runs to wall jacks for telecommunications (VoIP only handsets, OSN handset, fax, and TDD). See DIDs for the cable runs to be located on walls. The Lessor shall also provide and install the jacks. These cables will also terminate at the patch panel.

8.05 Electrical for Telephone Equipment

The Government reserves the right to provide its own telecommunication service in the space to be leased. For this facility, the telecommunications system will be installed in the Data Communications Room (DCR) by SSA’s vendor.

A sheet of plywood, 4’ x 8’ x 3/4”, will be mounted in the DCR for telephone equipment as indicated on the DIDs. The plywood must have a smooth surface (class C or better) and should be treated with at least two coats of flame retardant paint or sealant. The longest side of the plywood sheet for the telephone equipment will be installed horizontally. The lowest edge of the plywood will be 36" above the floor.

The Telephone board requires three (3) duplex outlets to be installed 30” above the finished floor (AFF). These three receptacles will share a dedicated 20 amp, 120 volt one pole circuit breaker in the general-purpose panel.

Cabling for a wall telephone for return 911 calls is needed in the management area.

Exact location will be shown on the floorplan.

8.06 Public Address System

The Lessor shall provide a public address system. Speaker coverage may be specified to include or avoid certain areas but will be determined on a case-by-case basis. System will also have capabilities for zoned use.

All system components shall be furnished by the same manufacturer and include a recessed self-amplified public address speaker and integrated back box with the following characteristics:

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• Color: white

• Nominal Size: 24” x 24” with perforated grille

• Provide metric or standard size as appropriate by site ceiling conditions

• Maximum sound pressure level: 94 dBA (at one meter)

• Frequency response: 95 Hz to 12kHz

• Speaker Cone: 8” diameter

• Magnet Weight: 5 ounce

• Speaker Impedance: 45 ohms

• Voice Coil: 3/4" diameter

• Distortion: less than 1.5 percent at rated output of one watt RMS

• Signal to Noise Ratio: minus 70 decibels

• Operating Voltage: 24 VDC

• Overall Weight: 5.6 pounds

• UL listing: UL2043

• Manual volume control

The Lessor/contractor will provide and install Category 6 (blue) cabling to connect speakers in a “daisy chain” configuration. Layout should be in accordance with manufacturer recommendations for full intelligible coverage with a maximum area per speaker based on ceiling height. Splices and T-taps are not permitted. Route cable to telephone board and leave 15’ of slack cable coiled above telephone board.

Section 9

9. Light Switches and Electrical Distribution

Light switches for the open office areas shall be located by the employee entrance. All other rooms and offices shall have their own light switch. The lights for the reception area and FEI hallways will be located in the employee area near the main interviewing desks. The exact location will be determined at the pre-construction meeting. Rooms with two entry doors shall have 3-way switches at both doors for general lighting except for rooms joined by a folding wall, which shall be separately switched.

Section 10

10. Internal Space Requirements

Arrangement of Space Actual layout and dimensions will be shown on the government DIDs provided to the lessor after award.

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10.01 Vestibule

A vestibule of approximately 50 square feet (not calculated in net usable square footage) is required if the public entrance to the space is directly to the outside.

• Rubber flooring

• All doors require push-button automatic door openers

10.02 100 Square foot District Manager’s Office (DM)

• Carpet tiles

• Keyed lock

• At least one electrical outlet centered on each wall

• One observation window, approximately 4’W x 3’H to be installed 42” above the finished floor. Exact location to be shown on the floorplan.

• Mini-blinds with slats of about 1” width or less will be installed inside the room

• Electrical outlets/data cabling will be required for computer access. Exact location to be shown on the floorplan.

• Surrounding walls will have a minimum Sound Transmission Class (STC) of 45

10.03 100 Square foot Assistant District Manager’s Office (ADM)

• Carpet tiles

• Keyed lock

• At least one electrical outlet centered on each wall

• One observation window, approximately 4’W x 3’H to be installed 42” above the finished floor. Exact location to be shown on the floorplan.

• Mini-blinds with slats of about 1” width or less will be installed inside the room

• Electrical outlets/data cabling will be required for computer access. Exact location to be shown on the floorplan.

• Surrounding walls will have a minimum STC of 45

10.04 390 Square foot Mail/File/Storage Room

• Vinyl Composition Tile (VCT)

• Lever passage handles

• Door will have 6” x 36” view pane window

• Cabling for a wall telephone and data cabling are required for computer access.

Exact locations will be shown on the DIDs.

• At least one electrical outlet centered on each wall

10.05 200 Square foot Shared Services Room (SSR)

• Carpet tiles

• Simplex-type combination lock or control access card for all doors. Exact door hardware will be provided along with the security drawing with DIDs.

• Doors will have a 6” x 36” view pane window and a mechanical closer

• One observation window, approximately 4’W x 3’H to be installed 42” above the

Revised 06/01/2019 LESSOR GOV l 15 finished floor. Exact location to be shown on the floorplan.

• Mini-blinds with slats of about 1” width or less will be installed inside the room

• Electrical outlets/data cabling will be required for computer access. Exact location to be shown on the floorplan.

• The SSR will accommodate a wall-mounted television for a secondary training drop. The contractor shall reinforce the wall to accommodate the TV and bracket where indicated on the DIDs. Mounting brackets are to be provided by

SSA.

• Surrounding walls will have a minimum STC of 45

10.06 200 Square foot Data Communications Room (DCR)

• Vinyl composition tile (VCT) flooring

• Simplex-type combination lock or control access card. Exact door hardware will be provided along with the security drawing with DIDs.

• Door will have 6” x 36” view pane window with a mechanical closer

• Cabling for a wall telephone near LAN rack equipment is required. Exact location will be shown on the floorplan.

• Acoustical ceiling and smooth vinyl floor tiles are required

• If water sprinkler fire protection devices are in the building, they must be provided in this room

• Lessor must design, install, maintain and operate a separate commercial-grade heating, ventilation, and air conditioning (HVAC) system in accordance with the latest edition of the American Society of Heating, Refrigerating and Air- Conditioning Engineers (ASHRAE) standard 55 and 62. The HVAC system must maintain the DCR at a temperature range between 72 and 80 degrees Fahrenheit, and between 20 and 80 percent relative humidity non-condensing, 24 hours/day, 7 days/week. DCR must have a separate thermostatic control or sensor inside the room, and HVAC system must maintain within +/- 2 degrees of thermostat setting. Utility costs to operate this HVAC system must be included in the lease rate.

• Equipment in the room will be as follows:

o Modem(s) at 0.8 AMPs, 360 BTUs o LAN rack with equipment (routers, switches, KVM switch, keyboard/monitor, servers, and tape backup), 1000 BTUs o TSRP equipment at 5.0 AMPs, 1000 BTUs o Battery Back-up(s) at 5.0 AMPs, 300 BTUs

• Install a 4’ x 8’ x 3/4" sheet of Class C or better smooth plywood on one wall with the long side horizontal and the lowest edge 36” above the floor for mounting of the telephone control system. The exposed plywood surface must have at least two coats of fire retarding paint/sealant applied per manufacturer's instructions. Exact location will be shown on the floorplan.

• Provide one five pound, carbon dioxide, ABC type fire extinguisher mounted

Revised 06/01/2019 LESSOR GOV l 16 adjacent to the door in this room

• Refer to 12.02 Appendix B – The Social Security Administration Field Office Electrical Requirements for additional requirements

10.07 530 Square foot Video Training Room (IVT)

• Lever type passage handles

• Doors will have 6” x 36” view pane window

• Cabling for a wall telephone and electrical outlets/data cabling are required for computer access. Exact locations will be shown on the floorplan.

• The IVT room shall be rectangular in shape, proportioned just off square to a 2:3 maximum ratio to allow for proper camera angle and monitor viewing by participants. The room shall be located in the inner area of the office space, not along exterior windows, if possible. It shall also not be located adjacent to noise or vibration producing building elements such as elevator shafts, machine rooms, mechanical rooms, restroom plumbing walls, doors or corridors that contain high traffic.

• The ambient noise from mechanical equipment shall not exceed noise criteria (NC) 35 in accordance with the ASHRAE Handbook in offices and conference rooms. All partitioning surrounding the IVT room shall have an STC of 45. All doors shall have gaskets and sweeps. All duct penetrations into the room shall be baffled so as not to compromise the STC or ambient noise requirements.

Low velocity systems are necessary to minimize equipment and system generated noise.

• Ceilings shall have a noise reduction coefficient (NRC) of not less than 0.55 in accordance with ASTM C-423

• Lighting shall be provided by deep-cell parabolic louver 2’x4’ ceiling fluorescent fixtures for standard interior lighting. The lamps shall be in the 3600 to 4900 Kelvin range, the T8 cool white lamp type. These lamps shall be energy saving type. The lamps shall be located in such a configuration and pattern so as not to produce a glare on the monitor. The light level on the conference table surface and participants shall be between 80 and 100-foot candles. The light level for other areas shall be 60-foot candles.

• Supplemental, separately zoned HVAC is required. The temperature in this room should be adjustable without affecting any other space within the building.

All duct penetrations into the room shall be baffled so as not to compromise the STC requirement. Low velocity systems are to minimize equipment and system generated noise. Between 6 and 12 isolated ground electrical receptacles and data cables are to be installed in this room for training purposes.

• The IVT satellite dish requires roof space (minimum 10’ x 10’) for a non-penetration roof-mount with an unobstructed southwestern view, and a minimum elevation of 15 degrees above the horizon. Access to buildings over three stories must be by hatch/door and an elevator. The dish requires room to

Revised 06/01/2019 LESSOR GOV l 17 maneuver through the access. The roof space for the satellite dish will vary according to the size of the dish required by each site (1.8 or 2.4 meter dishes).

The dish will be connected to an Integrated Receiver Decoder (IRD) VIA 75 ohm plenum-rated coaxial cable. This cable will supply the power to the dish.

An entry point from the roof to inside of the building is required within 100 cable feet from the IRD. The satellite dish weighs between 35 and 155 lbs. The purchase and installation of the satellite dish will be the responsibility of the government.

• The IVT room will accommodate a 55” to 60” wall-mounted television for training. The contractor shall reinforce the wall to accommodate the TV and bracket where indicated on the DIDs. Mounting brackets are to be provided by

SSA.

10.08 1,277 Square foot Reception and Front End Interviewing (FEI) Area

• Rubber flooring

• Simplex combination type door lock or control access card leading to the employee area. Exact door hardware will be provided along with the security drawing with DIDs.

• An electrical outlet and two data cables will be required for the Visitor Intake Kiosks (VIP). Exact location will be shown on DIDs.

• An electrical outlet/data cabling will be required for the guard. Exact location to be shown on the DIDs.

• This area will have ceiling high partitions and special window openings. The number of openings will be shown on the DIDs. Openings will be approximately 54"W x 36"H and 29" from base of opening to floor.

• Furnish and install transaction windows in the reception and front-end interviewing windows. (NOTE: Will only apply if SSA does not use demountable wall system)

• Each opening shall have pull down shades as described on the DIDs provided after lease award. (NOTE: Will only apply if SSA does not use demountable wall system)

• Openings will have a shelf at the base, running at least the width of the opening. This shelf will be 29’’ in height and project 20" on the public side and into the wall opening, flush with the inside of the wall. The shelf shall be covered with smooth plastic laminate equal to Formica or Micarta. (NOTE: Will only apply if SSA does not use demountable wall system)

• At least (1) solid-core door that is at least 3’-0”W x 6’-8”H is required in the wall between the reception room and the open work area.

• A mechanical door closer will also be required on any doors leading from this space into secure SSA space.

• A 1/8” Plexi-glass shield (kick-plate) shall be mounted underneath each counter on the public side for each interviewing window opening. This applies to the reception room interview windows and the front-end interviewing window

Revised 06/01/2019 LESSOR GOV l 18 openings. (NOTE: Will only apply if SSA does not use demountable wall system)

• A chair rail around the walls will be provided in the reception and front-end interviewing area. Bottom of rail shall be at a height of 29" above the floor. The rail shall be a standard molding of 1" x 4" nominal size.

• The HVAC system must be designed to supply at least six complex air changes per hour with a minimum of 20 percent fresh air. The room will receive supplemental, separately zoned HVAC and must be separately zoned with a separate thermostat control and lock-case.

• Privacy walls may be incorporated into the reception area design that will have glass 4’ AFF to provide visibility for the guard and CCTV. Actual space availability/configuration will be a factor when considering this element.

• The reception area may include a media wall to provide information to visitors in a consolidated and uniform design. Exact location will be provided on DIDs.

The system may include the following components:

o Base – minimum 4’ high continuous o Wainscot Panel (Chair Rail) – approximately 30” high o Tackable Wall Panel – approximately 30” to door head height o Sound Insulation o Reinforced Walls that can support media equipment o Power and Data connections.

• A TV, displaying informational content to visitors, will be installed on the media wall, if included. The contractor shall reinforce the wall to accommodate the weight of the TV (including the mounting bracket) and include one quadruplex power outlet and one data cable connection. Mounting brackets are to be provided by SSA. Height of the installation will vary depending on ceiling height.

Generally, the bottom of the mount should be at least 76” above the floor. The top of the mount must be at least 12” from the ceiling.

10.09 727 Square foot Multi-Purpose Room/Break Room

• Luxury vinyl tile (LVT) flooring

• Lever type passage handles

• Door will have 6” x 36” view pane window

• At least one electrical outlet will be centered on each wall.

• Cabling for a wall telephone is required. Exact location will be provided on DIDs.

• A kitchen-type sink (hot and cold running water) with an enclosed storage cabinet (six feet minimum length with at least two shelves and two drawers) shall also be provided in this room. Matching overhead cabinets, a garbage disposal, paper towel dispenser, and soap dispenser will be provided as well.

• The Multipurpose Room shall have a minimum STC of 45 or better. The door and frame construction shall be designed to meet the same STC requirement as the surrounding wall.

Revised 06/01/2019 LESSOR GOV l 19

• A folding partition may be included on the plan, if space is available to connect the Multipurpose Room and IVT Room.

• Dedicated electrical receptacles will be installed to accommodate the following items in the Multi-Purpose room: refrigerator, drink machine, snack machine, microwave, coffeepot, etc.

10.10 0 Square foot Conference Room

• Keyed lock with thumb turn

• Solid wood core door with 24” side light (window)

• Mini-blinds with slats of about 1” width or less will be installed inside the room

• At least one electrical outlet will be centered on each wall

• Cabling for a wall telephone and electrical outlets/data cabling are required for computer access. Exact locations will be shown on the DIDs.

• The Conference Room will accommodate a wall-mounted television. The contractor shall reinforce the wall to accommodate a TV and bracket where indicated on the design intent drawing. Mounting brackets are to be provided by

SSA.

• The Conference Room shall have a minimum STC of 45 or better. The door and frame construction shall be designed to meet the same STC requirement as the surrounding wall.

10.11 82 Square foot Focus Room (_2_ Rooms Required)

• Lever type passage handles

• Door will have 6” x 36” view pane window

• At least one electrical outlet will be centered on each wall

• Cabling for a wall telephone and electrical outlets/data cabling are required for computer access. Exact locations will be shown on the DIDs.

• The Focus Room(s) shall have a minimum STC of 45 or better. The door and frame construction shall be designed to meet the same STC requirement as the surrounding wall.

Section 11

11. Physical Protection and Building Security

The SSA Office requires installation and/or upgrade and support services for the following electronic security systems Video Surveillance System (VSS) and Intrusion Detection System (IDS) including Duress Alarms.

Intrusion Detection System (IDS)/ Video surveillance System (VSS):

Revised 06/01/2019 LESSOR GOV l 20 o Magnetic door contacts on all perimeter doors in the facility o Glass break detectors - to monitor perimeter glass o Motion Detectors - to monitor interior movement and install motion detectors, if roof/ceiling hatch exists.

o 24-Hour monitoring of IDS/VSS by the DHS Mega Center in Battle Creek, MI.

The Office of Protective Security Services (OPSS) will provide security recommendations regarding locations of certain equipment to include surveillance cameras, duress alarm buttons, closed circuit TV, etc. (NOTE: Lessor may be involved with installation of security equipment if SSA does not use its own vendor/contractor – in this case, SSA will provide a Statement of Work. SSA will provide a copy of the security floor plan to the lessor, to obtain bids from qualified contractors for installation of system).

Lessor will provide the government with space perimeter walls that must be solid to the true ceiling (slab-to-slab). Where slab-to-slab construction is precluded because access to the plenum is required, or in space located above the ground level where it would adversely affect the weight of the floor load, 9-gauge extruded wire mesh will be used from the top of the wall to the true ceiling.

All doors, exterior and interior, will have lever-type standard commercial duty door handles. Additionally, all exterior doors to the government space must have the following features:

o Dead bolt locks with minimum 1-inch throws. The locks must also be thumb-turn latches, not double key-way lock cylinders.

o Constructed with solid wood core or be metal sheathed.

o All main entrance and exit doors shall be equipped with panic hardware with key override.

o Hinge pins shall be inaccessible or be of the non-rising, fixed type.

o All exterior doors except the main public entry door shall have some type of vision device such as a small wire glass or standard wide-angle peephole. Large side glass shall not be used on these doors.

o Must provide adequate lighting at all entrances.

o Provide battery operated emergency lighting to allow for safe egress from any room. Emergency light must function for a minimum of 15 minutes.

The office shall have a separate employee entrance providing ingress to the space without going through the reception area. The employee entrance door will be equipped with a push-button type combination lock capable of being opened with one hand for ingress. The door must also have a handicap accessible override mechanism to allow severely disabled individuals access while maintaining security from the public.

Revised 06/01/2019 LESSOR GOV l 21

Section 12

12. Additional Documents

Both of these forms are a part of the Special Requirements Package and should be accessible when you receive this document. If these forms are not present, please request them from the proper official.

12.01 Appendix A

Ceiling Height/Grid Type Guarantee

Appendix A -

Ceiling Height Grid Type Guarantee.pdf

12.02 Appendix B

The Social Security Administration Field Office Electrical Requirements

Appendix B - The

SSA Field Office Electrical Requirements.pdf