B.8 BPA Meals Agreement.docx

BPA MEALS AGREEMENT

TERMS AND CONDITIONS

PREPRICED BLANKET PURCHASE AGREEMENT

1. NEGOTIATION AUTHORITY: The issuance of individual calls under this Blanket Purchase Agreement (BPA) will be made under the authority of Title 48 CFR Chapter 1 § 13.303 - Blanket purchase agreements (BPAs).

2. DESCRIPTION OF AGREEMENT: This agreement is offered for the purchase of the items covered by the APPROVED PRICE LIST, if and when requested by the Contracting Officer (KO), during the delivery period specified.

The Contractor shall provide the item(s) as specified by the KO during the period specified on cover page.

a. This Agreement, including Paragraphs a and b hereof, may be modified or canceled in its entirety by either party upon thirty (30) calendar days written notice to the other party, except that this Agreement may be canceled by the Hawaii National Guard (HING) at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, Executive order, the FAR and/or this Supplement. No deletion, modification, addition to, or cancellation of, this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference

b. This Agreement shall be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or the FAR and this Supplement. This revision shall be evidenced by an agreement modifying this BPA or by the issuance of a superseding BPA.

3. PERIOD OF PERFORMANCE: 01 FEB 2025 – 31 JAN 2030.

4. EXTENT OF OBLIGATION: The HING’s obligation is only to the extent of authorized purchases actually made under the BPA and is not liable in the event no purchases are made.

5. GOVERNMENT LIABLITY: The HING’s obligation is only to the extent of authorized purchases actually made under the BPA and is not liable in the event no purchases are made.

6. PRICING: The Contractor shall furnish the KO a price list for the items proposed under this Agreement. The listing must be identified with the BPA number, and must be for a specific period (not to exceed 12-months). Any changes affecting price, quantity, or delivery must be first approved by the KO. If prices are expected to change frequently, the Contractor must provide monthly price lists to prior to the effective date of the change. Call will be made for only the items that appear on the APPROVED PRICE LIST.

Negotiation or solicitation for prices and additional requirements will be conducted by the KO only.

Price lists will not be effective until signed by the KO.

7. PURCHASE (CALL) LIMITATION: Individual purchases (calls) placed against this agreement shall not exceed the Simplified Acquisition Threshold (SAT) as defined in FAR 2.101 Definitions. BPA Ceiling is five (5) years or $250,000.00.

8. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: No person, or parties, other than a warranted Contracting Officer, by the National Guard Bureau (NGB), within the State of Hawaii, is authorized to make purchases under this BPA. The dollar limitation per purchase shall not exceed the Simplified Acquisition Threshold (SAT), as stated in Paragraph 7 – Purchase Limitation.

9. DELIVERY TICKETS: All items under this agreement shall be accompanied by Delivery Tickets or Sales Slips, that shall contain the following minimum information:

(1) Name of Supplier

(2) BPA Number and Call Number

(3) Date of Purchase

(4) Itemized list of items furnished

· Name of person(s) receiving meals

(5) Quantity, Unit Price and Extension of each item less applicable discounts

(6) Date of item(s) rendered

(7) Names of unclaimed meals

10. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. The invoice shall be provided to the designated Government Point of Contact (POC) at delivery. Additionally, invoices shall be submitted in Procurement Integrated Enterprise Environment (PIEE), through the Wide Area Workflow (WAWF) module, within ten (10) calendar days after meal delivery. One (1) itemized invoice is allowable per month and no more than two (2) itemized invoices on last month upon expiration/cancellation of this BPA. All ancillary documents must be retained to support payment.

10a. GPC PAYMENT: Use of Government Purchase Card (GPC) for payment is authorized up to micro-purchase threshold. Only GPC card with 3rd Line embossing “LIK/SIK BPA” will be authorized for lodging/subsistence in kind purchases.

11. BPA CALL ORDER: A call order when SF 1449 is issued by the USPFO Hawaii Contracting Office with specific requirement detail. Calls (purchases) will NOT be made orally or by informal correspondence. The following information will be emailed to AOPC Organizational Email at NGHIUSPFOGPCAOPC@army.mil for Calls (purchases) using GPC:

12. BPA ADMINISTRATION: All issues regarding the terms and conditions and payment can be referred to the KO at 808-844-6319 or by email at anthony.g.reyes.civ@mail.mil.

13. BPA CALL ORDER CANCELLATION PROVISIONS: When the KO or designated representative has requested an item(s) and is found no longer needed, a minimum 24 hour (written) notice will relieve the HING from incurring any costs and the meal(s) is canceled, without penalty.

14. DESIGNATED REPRESENTATIVE: A Government POC will be designated, in writing, who will serve as the representative(s) of the KO for the purpose of primary POC, and payment inspection and acceptance under this BPA.

*****Any changes without Contracting Officer authorization will be at the risk of the Contractor and result in nonpayment for unauthorized performance.*****

15. MEALS WILL INCLUDE (at a minimum):

a. Breakfast

· Meals will be between 400-600 calories (kcal)

· Meals will include the following:

· 10-15 grams of protein

· 5 cups of fruits

· 8-10 ounces of grains

· <10% of calories from saturated fat

b. Lunch and Dinner

· Meals will be between 600-850 calories (kcal)

· Meals will include the following:

· 9-10 ounces of meats/meat alternates

· 3 cups of fruits and/or vegetables

· 8-10 ounces of grains

· <10% of calories from saturated fat

c. Vendors must be able to accommodate, to the maximum extent practicable, special dietary requirements including but not limited to the following:

· Vegetarianism

· Lactose intolerance

· Food allergies

· Religious preferences

d. Menu must be provided and must meet the Hawaii National Guard nutritional guidelines IAW Army Regulation 40–25 OPNAVINST 10110.1/MCO 10110.49 AFI 44–141

e. Fresh, not frozen or otherwise pre-packaged, ingredients should be procured to the maximum extent practicable.

16. NOTIFICATION REQUIREMENTS: The HING Government POC will notify the vendor within 30 days of meals requirement with the date(s), delivery and/or pickup location(s), and anticipated headcount for the meal(s).

The HING POC will provide the vendor updated information no later than 10 days prior to the meal requirement.

The HING POC will confirm the meal numbers at least 72 hour prior to first pickup / requirement.

17. INSPECTION: An inspection of any and all meals received under this agreement may be conducted. If so, the subsistence standards are as follows:

a. Fast Food is not authorized.

b. Pizza is not authorized.

c. Meals must include a non sugar-sweetened beverage (SSB)

d. Food must be stored, transported, and served in compliance with all federal, state, and county food service codes.

e. Meals must be inclusive of appropriate utensils and adequate napkins.

18. WITHDRAWAL OF AGREEMENT:

a. With of this BPA may be effected by either party, giving the other party written notice of intent to withdraw, thirty (30) calendar days prior to the effective date of withdrawal.

b. The above will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein.