B.48846 Chicago Dietary Emergency Purchase Statement signed.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62704State:ILCity:SpringfieldAddress: 993 Clocktower Drive Suite D

Vendor: Arena Foods

Zip: 60634State: ILCity:ChicagoAddress: 4250 North Oak Park Avenue

Division: ChicagoAgency: IDVA

Emergency Purchase Details Reference

#: 26-497DVA-CHICA-B-48846

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

There are currently not enough cooks on staff to provide 3 meals a day to residents, 22nd Century is unable to provide temporary staff under the Master Contract, and the current need is for a vendor to come into the home for consulting and training in addition to cooks and support service workers. Arena Foods Inc has the ability to begin services in the time frame that is required, and is also overseeing and overseen similar projects at our Quincy and Manteno Homes. This is beneficial as Arena Foods Inc is familiar with the services and processes at IDVA which will allow for services to be expedited.

Description of supplies or services to be provided:

Vendor will act as the Project Manager to oversee the services currently being administered at the Illinois Veterans Home Chicago (IVHC). They will provide additional staff to the minimal staff IVHC currently has. The staff will need professional guidance and direction of services and new processes. Vendor will direct Agency Staff as needed and will be the point of contact for all services related to the Dietary Department. Vendor will be point of contact and will provide direction to all Agency staff regarding all aspects of the dietary services including, but not limited to, conducting test dietary operations;

overseeing and training Agency staff and assessing IDVA dietary operations to ensue applicable standards are met; drafting and review policies and procedures for dietary operations. Vendor will attend meetings as requested. Vendor will provide updates weekly or as requested to identified staff, including but not limited to; the Senior Home Administrator, Home Administrator and Assistant Director. Develop and present in-service training and education for Facility's personnel on a quarterly basis or more frequently as requested by facility and document each presentation. Assist in the development of appropriate food service department policies and procedures. Provide other services as requested by food service management and operation. Services needed to ensure the health and safety of the residents is maintained and we are in compliance with the Illinois Department of Public Health standards.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Vendor intends to partner with an identified BEP certified vendor to provide qualified temporary staffing services within the Emergency Dietary Contract with LT Staffing dba Express Employment Professionals. Estimate that the BEP vendor will provide up to 12 identified hourly staff. Prime Vendor will notify other interested potential BEP vendors that the need has been fulfilled.

Agency has reached out to BEP vendors noting the prime vendor is for food service consulting and staffing and would they be able to provide temporary services for specialized staffing.

BEP vendors notified:

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62704State:ILCity:SpringfieldAddress: 993 Clocktower Drive Suite D

Vendor: Arena Foods

Zip: 60634State: ILCity:ChicagoAddress: 4250 North Oak Park Avenue

Division: ChicagoAgency: IDVA

Chicago Eats Sweet Honey Tea & Lemonade - emailed and they responded interested, prime vendor is currently working with LT Staffing BEP vendor.

Chicago Flavas - emailed and they responded interested, prime vendor is currently working with LT Staffing BEP vendor.

Dynamic Interactive Business System - emailed and they responded interested, prime vendor is currently work with LT Staffing BEP Vendor.

IAMMAKEISHA LLC - emailed and they have not responded Inter-City Supply Co., Inc - emailed and they have not responded S2O Consultants, Inc - emailed and they responded scope does not appear to be applicable for them.

World Link Trading, Ltd - emailed and they have not responded.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 7/28/2025 Estimated End Date*: Oct 25, 2025

Amount of this expenditure is: $421,500 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Chief Fiscal Officer

Printed Name: Stephanie Heckenkamp Date: 8/1/2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

BEP vendors notified:

Chicago Eats Sweet Honey Tea & Lemonade - emailed and they responded interested, prime vendor is currently working with LT Staffing BEP vendor.

Chicago Flavas - emailed and they responded interested, prime vendor is currently working with LT Staffing BEP vendor.

Dynamic Interactive Business System - emailed and they responded interested, prime vendor is currently work with LT Staffing BEP Vendor.

IAMMAKEISHA LLC - emailed and they have not responded Inter-City Supply Co., Inc - emailed and they have not responded S2O Consultants, Inc - emailed and they responded scope does not appear to be applicable for them.

World Link Trading, Ltd - emailed and they have not responded.