Imelda Text Box Los Fresnos CISD CTE Fire Alarm and Fire Sprinkler System Upgrades

CSP 26-27-15

Bids Due: October 28, 2026

Imelda Text Box at 2:00 PM

Imelda Text Box

1126 S. Commerce ST. TABLE OF CONTENTS

Harlingen, Tx 78550 O: (956) 230-3435

F: (956) 720-0830 Texas Registered Engineering Firm F-15998

HARLINGEN . PHARR . NORTH CAROLINA 1

TABLE OF CONTENTS

MEP SPECIFICATIONS FOR LOS FRESNOS CISD CTE FIRE ALARM AND FIRE

SPRINKLER SYSTEM UPGRADES – CSP 26-27-15, LOS FRESNOS, TX

September 21, 2026

DIVISION 0: PROCUREMENT AND CONTRACTING REQUIREMENTS

000400 Competitive Sealed Proposal Form

DIVISION 1: GENERAL REQUIREMENTS

011000 Summary 012100 Allowances 012900 Payment Procedures 013100 Project Management and Coordination 013300 Submittal Procedures 014200 References 016000 Product Requirements 017300 Execution 017320 Selective Demolition 017400 Guarantees 017700 Closeout Procedures 017823 Operation and Maintenance Data 019113 General Commissioning Requirements

DIVISION 21: FIRE SUPPRESSION

210517 Sleeves and Sleeve Seals for Fire-Suppression Piping 210518 Escutcheons for Fire-Suppression Piping 211313 Wet-Pipe Sprinkler Systems

DIVISION 26: ELECTRICAL

260010 Summary of Electrical Work 260519 Low-Voltage Electrical Power Conductors and Cables

260526 Grounding and Bonding for Electrical Systems

260529 Hangers and Supports for Electrical Systems

260533 Raceways and Boxes for Electrical Systems

260544 Sleeves and Sleeves Seals for Electrical Raceways and Cabling

260553 Identification for Electrical Systems

267210 Fire Alarm System

267211 Emergency Radio Communication System

1126 S. Commerce ST. TABLE OF CONTENTS

Harlingen, Tx 78550 O: (956) 230-3435

F: (956) 720-0830 Texas Registered Engineering Firm F-15998

HARLINGEN . PHARR . NORTH CAROLINA 2

DRAWINGS:

COVER COVER SHEET

ELECTRICAL

E1.1 ELECTRICAL GENERAL NOTES, SYMBOLS, LEGEND, AND ABBREVIATION

E2.1 ELECTRICAL FIRE ALARM DETAILS

E3.1 LOS CUATES MIDDLE SCHOOL FIRE ALARM - SITE PLAN

E3.2 LOS CUATES MIDDLE SCHOOL FIRE ALARM - BUILDING "L", "M" AND "N"

E3.3 LOS CUATES MIDDLE SCHOOL FIRE ALARM - BUILDING "J" AND "K"

E3.4 LOS CUATES MIDDLE SCHOOL FIRE ALARM - BUILDING "H" AND "O"

E3.5 LOS CUATES MIDDLE SCHOOL FIRE ALARM - BUILDING "P"

FIRE PROTECTION

PS1.1 LOS CUATES MIDDLE SCHOOL FIRE SUPPRESSION - SITE PLAN

FS2.1 LOS CUATES MIDDLE SCHOOL DEMOLITION PLAN – BUILDING "H AND J"

FS2.2 ALTERNATE #1 LOS CUATES MIDDLE SCHOOL DEMOLITION PLAN – BUILDING "O"

FS2.3 ALTERNATE #1 LOS CUATES MIDDLE SCHOOL DEMOLITION PLAN – BUILDING "P"

FS3.1 LOS CUATES MIDDLE SCHOOL FIRE SUPPRESSION PLAN – BUILDING "H AND J"

FS3.2 ALTERNATE #1 LOS CUATES MIDDLE SCHOOL FIRE SUPPRESSION PLAN – BUILDING "O"

FS3.3 ALTERNATE #1 LOS CUATES MIDDLE SCHOOL FIRE SUPPRESSION PLAN – BUILDING "P"

FS4.1 PLUMBING DETAILS

CIVIL

C1 CIVIL FIRE LINE

September 21, 2026

000400 – COMPETETIVE SEAL PROPOSAL

Ethos Engineering Los Fresnos CISD CTE Fire Alarm and Fire Sprinkler System Upgrades 000400 - 1

PROJECT TITLE: Los Fresnos CISD CTE Fire Alarm and Fire Sprinkler System Upgrades

PROPOSAL NO: CSP# 26-27-15

DUE DATE, TIME October 28, 2026 @ 2:00 PM

Proposals may be submitted electronically through the Los Fresnos CISD Bonfire procurement platform or by sealed hard-copy submission to:

Los Fresnos CISD Main Office 600 N. Mesquite Los Fresnos, TX 78566

PRE-BID CONF.

MEETING: October 14, 2026 at 10:00 AM

The pre-bid conference will be at Los Fresnos CISD Main Office 600 N. Mesquite Los Fresnos, TX 78566

1. The undersigned OFFEROR proposes and agrees, if this Proposal is accepted, to enter into an

Agreement with OWNER to provide and install Equipment and Materials as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Proposal and in accordance with the Contract Documents.

2. OFFEROR accepts all of the terms and conditions of the Instructions to Bidders and Supplementary Instructions to Bidders. This Proposal shall remain in effect for a period of no less than sixty (60) days after the date of Proposal opening.

3. In submitting this Bid, OFFEROR certifies that:

(a) OFFEROR has examined copies of all the Contract Documents and of the following Addenda:

Date Number

(receipt of all of which is hereby acknowledged) and also copies of the Advertisement or

Invitation to Submit Proposal and the Instructions to BIDDERS; and

(b) This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; OFFEROR has not directly or indirectly induced or solicited any other OFFEROR to submit a false or sham Bid;

OFFEROR has not solicited or induced any person, firm or a corporation to refrain from

Los Fresnos CISD CTE Fire Alarm and Fire Sprinkler System Upgrades 000400 - 2 proposing; and OFFEROR has not sought by collusion to obtain for himself any advantage over any other OFFEROR or over OWNER.

4. Project Deadlines and Penalties: This provision shall be enforced, except in the event of inclement weather, unnecessary delay caused by OWNER or his agent, or other natural disaster or Act of God beyond Contractor's control.

(a) OFFEROR agrees that the project shall achieve Substantial Completion as noted on Proposal Form. In the event of failure to complete work on time, OFFEROR agrees to pay penalties in the amount of $500 per day until system is installed and operational.

(b) Offeror agrees that the project shall achieve Final Completion within 30 days after Substantial Completion. In the event of failure to achieve Final Completion, OFFEROR agrees to pay penalties in the amount of $250 per day between day 31 and day 60 after Substantial Completion.

(c) In the event of failure to achieve Final Completion, the Offeror agrees to pay penalties in the amount of $500 per day beyond day 60 after Substantial Completion.

5. Communications concerning this Proposal shall be addressed to:

Guillermo Quintanilla, Principal 1126 South Commerce Harlingen, Texas 78550 Phone: (956) 230-3435; Fax: (956) 720-0830; Email: gquin@ethoseng.net

NOTICE:

In determining best value for the district, the district is not restricted to considering price alone, but may consider any other factor stated in the selection criteria.

It is the intent of the OWNER to award a Contract to the OFFEROR that offers the best value for the OWNER, according to the following weighted selection criteria established by the OWNER.

The OWNER reserves the right to accept or reject any and/or all Bids, to accept the Proposal that, in the OWNER’S judgment, is in the OWNER’S best interest, and to waive informalities or irregularities in a Proposal received.

The OWNER will document the basis of its selection and will make the evaluations public not later than the seventh day after the date the contract is awarded.

Bids received from nonresident Offerors will be evaluated by the Owner as required by House Bill 620, 69th Legislature, 1985.

mailto:gquin@ethoseng.net

Los Fresnos CISD CTE Fire Alarm and Fire Sprinkler System Upgrades 000400 - 3

OFFEROR will implement the project as specified in the Project Manual dated September 21, 2026 for the following price:

BASE PROPOSAL:

[Proposal amount includes Allowance, per specifications section 012100].

$ (number)

(words)

ALTERNATE PROPOSAL #1: FIRE SUPPRESSION SYSTEMS AT BUILDINGS “O”

AND “P”

[Proposal amount includes Allowance, per specifications section 012100].

ALTERNATE PROPOSAL #2: EMERGENCY RADIO COMMUNICATION SYSTEM

[Proposal amount includes Allowance, per specifications section 012100].

SUBSTANTIAL COMPLETION DATE for work in its entirety:

Our Proposal proposes to use the following Contractors, Subcontractors, Manufacturers, Products, Material Suppliers and Equipment Suppliers for the principal portions of the work.

NAME(S) OF SUB-CONTRACTORS:

Los Fresnos CISD CTE Fire Alarm and Fire Sprinkler System Upgrades 000400 - 4

NAME(S) OF EQUIPMENT SUPPLIERS:

OTHER:

Name and Address of OFFEROR: Signature

Name and Title

Telephone ________________

Sworn to and subscribed before me this _____ day of _______________, 2026.

SEAL

Notary Public in and for the State of Texas

SEAL (If Proposal is By a Corporation) ______________________________________

END OF SECTION 000400

SECTION 011000 - SUMMARY

Los Fresnos C.I.S.D. CTE Fire Alarm and Fire Sprinkler System Upgrades

011000 - 1

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and drawing conventions.

14. Miscellaneous provisions.

1.3 PROJECT INFORMATION

A. Project Identification: “Los Fresnos C.I.S.D. CTE Fire Alarm and Fire Sprinkler System Upgrades”.

B. Project Location: See plans Cover Sheet.

C. Owner: Los Fresnos CISD, Los Fresnos, Texas.

D. Engineer: Ethos Engineering, 1126 South Commerce St., Harlingen, Texas 78550.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The following Summary of Work is intended as an aid to achieve an understanding of the various elements of work included in the project, as is not intended to be all-inclusive. Detailed descriptions of work and requirements are given in drawings and specifications.

B. Specification division numbers are not intended to dictate WHO will be doing the work. The following scope of work includes work specified in the drawings and specifications. All the work must be done and coordinated, regardless of whether it is done under the Sub Contractor or by the General

Contractor.

011000 - 2

C. Scope of Work: Provide all materials and labor associated with complete operational systems. Major items of work include, but are not limited to the following:

General

1. Please provide storage units for materials as required and coordinate with school personnel.

2. Allowances: The Owner has set aside allowances for unforeseen circumstances. See

Section 012100.

Fire Alarm System

1. Fire Alarm Upgrades:

a. Building H: 9,493 sq. ft.

b. Building J: 9,593 sq. ft.

c. Building K: 9,575 sq. ft.

d. Building L: 10,072sq. ft.

e. Building M: 2,935 sq. ft.

f. Building N: 2,935 sq. ft.

g. Building O: 15,164 sq. ft.

h. Building P: 21,204sq. ft.

2. Fire Alarm System: Provide demolition, labor, materials, and equipment necessary for the implementation of the fire alarm system scope of work. The existing fire alarm panel located at Vocational Building “D” shall remain. Buildings being upgraded within the project scope shall be tied into this existing fire alarm system serving the Agricultural and

Vocational Complex. Contractor shall provide all underground raceways as required to achieve complete and functional interconnection between buildings, including all associated excavation, backfill, and site restoration. Provide all required initiating devices

(automatic and manual), notification appliances, raceways, power supplies, and voice evacuation components for a complete and code-compliant installation. Provide monitoring and interfacing with the fire sprinkler systems, existing emergency radio communication system (existing to be expanded under Alternate Bid No. 2), existing kitchen hood fire suppression system, existing controlled access system, and all other required building systems as necessary.

3. Fire Alarm Demolition: All existing indicating and initiating devices within the scope of work shall be removed along with associated wiring. Existing rough ins can be reused at contractors' discretion as long they meet TDLR mounting heights and new devices installation requirements.

4. Coordinate and engage with HVAC controls contractor for the proper installation/programming of the duct smoke detectors.

5. Under Base Bid: Contractor is required to perform radio signal testing utilizing local emergency responder radio frequencies.

011000 - 3

6. Under Alternate Bid No. 2: If radio frequency results are deemed inadequate by the Fire

Marshal office, the contractor shall provide an in-building radio signal amplification system to provide complete coverage in the building for the public safety agencies as required by the local AHJ (Authority Having Jurisdiction). System users shall receive and transmit radio signals from their portable radio units within the building. Contractor shall expand the existing system located at Vocational Building “D” and interconnect all buildings requiring radio-signal amplification. Contractor is responsible for providing and obtaining an approved system by the local Authority Having Jurisdiction as part of a delegated design. Contractor shall provide all underground raceways as required to achieve complete and functional interconnection between buildings, including all associated hand excavation, backfill, and site restoration.

7. Sequence of Construction: The existing fire alarm system shall remain in operation until the system integration is ready for the end user to operate. The work shall be closely coordinated with Los Fresnos CISD maintenance and school staff and be scheduled so as not to disrupt school instruction.

8. Electrical requirements associated with work of this section. This includes the following:

a. Provide power connections to power supplies, voice evacuation amplifiers, field-devices, and other devices requiring power at 120 volts and higher.

b. Provide connections for remote annunciators.

c. UL listed plenum rated cable may be used above ceilings. Control wiring in exposed locations shall be concealed in EMT conduit.

9. Provide ceiling tiles as required to match existing conditions.

Fire Suppression System

1. See drawings for division of scope of work under base bids.

2. Demolition work:

a. Temporarily remove and store ceiling tiles.

b. Demolition of hard ceiling to install new fire sprinkler system.

c. Demolition of wall portions to install new fire riser.

3. New Work: Provide all materials and labor associated with the installation of the new fire sprinkler system, including but not limited to the following:

New Fire Sprinkler Systems:

a. Building H: 9,493 sq. ft.

b. Building J: 9,593 sq. ft.

4. Fire protection contractor: Provide all materials and labor associated with complete operational fire protection system. Major items of work include, but are not limited to:

a. New main fire protection piping, including underground piping and up to connect to new fire riser. For all piping exposed to outdoor condition, the piping must be insulated with aluminum jacket as per specifications.

b. New fire sprinkler system.

c. The contractor must paint all new fire protection piping with a minimum of 3 coating layers: primer paint, intermediate layer and top color equal to ral-3000.

d. Provide cutting and patching and touch up painting as required and to match existing conditions.

011000 - 4

Alternate Bids

1. Alternate Bid No. 1: Contractor shall provide a complete fire suppression (fire sprinkler) system for buildings "O" and "P", including all required interfacing with the fire alarm system. As part of the same alternate, smoke and heat detectors designated "ALT" within buildings "O" and "P" shall be omitted, including all associated wiring, raceways, mounting accessories, rough-in.

2. Alternate Bid No. 2: Contractor shall expand the existing emergency radio communication system to provide required radio coverage in buildings identified by the

AHJ as requiring coverage.

D. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 WORK BY OWNER

A. Not Applicable.

1.6 WORK UNDER SEPARATE CONTRACTS

A. Not Applicable.

1.7 FUTURE WORK

A. Not Applicable.

1.8 PURCHASE CONTRACTS

A. Not Applicable.

1.9 OWNER-FURNISHED PRODUCTS

A. Not Applicable.

1.10 CONTRACTOR-FURNISHED, OWNER-INSTALLED PRODUCTS

A. Not Applicable.

1.11 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on

Drawings by the Contract limits and as indicated by requirements of this Section.

1. Coordinate details with Owner.

011000 - 5

B. Use of the Site: Limit use of the premises to work in areas indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated.

1. Owner Occupancy: Allow for Owner occupancy and use by the public.

2. Limits: Confine operations to areas within contract limits indicated.

3. Driveways, Walkways and Entrances: Keep driveways parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather-tight condition throughout construction period. Repair damage caused by construction operations.

D. Site Safety: Take every precaution to ensure the site does not present a threat to the safety of occupants and/or workers. Minimal safety requirements include, but are not limited to the following:

1. Temporary fencing around construction areas, and around equipment while site work is in progress.

2. Yellow caution tape and construction barricades along open trenches during the day.

Trenches shall be covered at night and warning lights provided on construction barricades.

3. Work shall take place with minimal disruption to Owner's operations in areas surrounding the job site.

1.12 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

2. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

1.13 PHASED CONSTRUCTION

A. The Work shall be conducted as one project, but in multiple phases.

B. Before commencing Work, submit an updated copy of Contractor's construction schedule showing the sequence, commencement, and completion dates for all phases of the Work.

C. At no point in time the existing campus fire alarm systems shall be disconnected/removed when the school is in session.

011000 - 6

1.14 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Schedule activities in close coordination with Owner.

C. Contractor should plan for his work to take place after daily school instruction has ended

(evenings/nights), weekends and holidays.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

F. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

G. Controlled Substances: Use of tobacco products and other controlled substances within the existing building is not permitted.

H. Employee Identification: Provide identification tags for Contractor personnel working on Project site.

Require personnel to use identification tags at all times.

I. Employee Screening: Comply with Owner's requirements for drug and background screening of

Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.15 OUTAGES

A. All electrical, HVAC, and fire alarm systems shall be operational by the next occupancy period.

1.16 COORDINATION

A. Prior to fire alarm system installation, contractor shall provide detailed list of inclusion and exclusions to General Contractors at least three days prior to the end of the period set aside to request clarifications so that coordination of any missing items may be addressed and clarified by the Engineer as needed.

011000 - 7

B. All questions, requests for information, submittals, and correspondence from the Contractor shall be submitted via the General Contractor, who will forward to the Engineer.

C. Contractor shall not make any changes to design without written authorization from the Engineer. If changes are requested by the Owner, Engineer, General Contractor, Suppliers, Manufacturers, or any others, Contractor should issue a written RFI for response by the Engineer.

D. Contractor shall issue seven (7) days written notice prior to any activities that require the presence of the Engineer at the job-site. This applies to all inspections required by specifications, and particularly to those where work will be covered (below grade).

E. Issue written notification of the following tasks and allow five (5) days for Engineer to respond and schedule an inspection as required:

1. Electrical:

a. Upon completion of pulling all wiring, making all terminations, labeling and color-coding wires at the panel-boards and prior to installing their covers.

2. When ready for Substantial Completion Inspection.

3. When ready for Final Inspection.

4. Failure to issue written notification may result in work having to be redone to allow for proper inspection. It is this contractor’s responsibility to make sure Engineer receives notification.

F. Construction Coordination:

1. The contractor shall supply a complete and comprehensive construction schedule for the project. This schedule shall include durations for the specific tasks required, and shall demonstrate a construction process chain of events, organized to create minimum disruption and minimum inconvenience to building occupants.

2. Contractor shall organize daily work schedules to accommodate the building occupants' functions, comfort, and work schedules. Mandatory achievement of a non-disruptive environment shall be the sole responsibility of the Contractor, and shall at no time incur additional charges for Owner. This shall include weekend and evening work hours, if necessary, to accomplish non-disruptive requirement, and on-schedule completion.

3. A non-disruptive environment shall be defined as: an environment where large-scale activities, or activities causing extreme noise and/or inconvenience are minimal in occupied areas during occupied times. When disruptive tasks must occur during occupied hours, such activities shall be coordinated with Owner’s personnel a minimum of one week in advance.

G. Waste Material and Debris: All waste material and debris from this project shall become the property of the contractor and shall be removed from the site. Exterior of the site shall be kept clean and free of material and debris from this project at all times. All waste material and debris generated by any work under this contract shall be handled, transported, stored, and disposed by the contractor and by his subcontractors in accordance with all applicable Federal, State, and local laws, ordinances, regulations, court orders, or other types of rules or rulings having the effect of law including, but not limited to, Executive Order 11752, 17 December 1978; the Federal Water pollution Control Act, as amended, 33

USC, Sec. 1251 et seq; the Clean Air Act, as amended, 42 USC, Sec. 7401 et seq; the Solid Waste

Disposal Act, as amended, 41 USC sec 136 et seq; the Endangered Species Act of 1973, as amended, 16

USC, Sec 153 et seq; and the Environmental Protection Agency guidelines on thermal processing and land disposal of solid waste ( 40 CFR 240 and 241 ).

011000 - 8

H. Contractor shall coordinate safety meetings and communicate safety plans.

1.17 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all

Sections in the Specifications.

C. SUBMITTALS –

1. See Section 260010 Summary of Electrical Work.

D. SCHEDULE OF VALUES –

1. See section 260010 Summary of Electrical Work.

E. MISCELLANEOUS PROVISIONS –

1. See Section 260010 Summary of Electrical Work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SECTION 012100 - ALLOWANCES

012100 - 1

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Engineer of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Engineer's request, obtain proposals for each allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Engineer from the designated supplier.

1.4 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

1.5 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

SECTION 012100 - ALLOWANCES

012100 - 2

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work.

1.7 ALLOWANCES

A. Use the allowance only as directed by Engineer for Owner's purposes and only by Change

Orders that indicate amounts to be charged to the allowance.

B. Contract Sum shall include Contractor’s overhead and profit, insurance and bonding for the

Contingency and other specific Allowances.

C. Change Orders or Allowance Expenditures authorizing use of funds from the Contingency or other specific Allowances will not include Contractor's overhead and profit, nor insurance and bonding. Other related costs such as equipment rental, delivery charges, etc. can be included in these costs, but all costs must be submitted by the general contractor with itemized (or unit) pricing from the subcontractor(s) and/or material supplier(s).

D. At Project closeout, credit unused amounts remaining in allowances to Owner by Change Order.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Include listed Owner’s Contingency Allowance for additional work and unforeseen circumstances. Allowance will be used only as directed by Owner and Engineer with a written consent.

1. Base Bid Allowance for Contingency: $20,000.00

2. Alternate Bid Allowance for Contingency: $10,000.00

END OF SECTION 012100

SECTION 012900 - PAYMENT PROCEDURES

012900 - 1

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract

Sum to various portions of the Work and used as the basis for reviewing Contractor's

Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Engineer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

4. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

012900 - 2

b. Name of Engineer.

c. Engineer's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project

Manual table of contents. Provide multiple line items for principal subcontract amounts, where appropriate.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next

Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

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1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Engineer and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment shall be as per mutual agreement between Owner and Contractor. The period covered by each Application for

Payment starts on the day following the end of the preceding period and ends 15 days before the date for each progress payment.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Engineer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Engineer by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

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1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. Copies of building permits.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Certificates of insurance and insurance policies.

10. Performance and payment bonds.

11. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Engineer issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final

Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

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4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

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1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

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1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop

Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

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b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of Engineerural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Engineer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show Engineerural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

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8. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

9. Review: Engineer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Engineer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Engineer will so inform

Contractor, who shall make changes as directed and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Engineer will return RFIs submitted to Engineer by other entities controlled by

Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Engineer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Engineer, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with

Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

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a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing…