B.08_STATEMENT OF WORK-ASOHMS.pdf

STATEMENT OF WORK

U.S. ARMY CORPS OF ENGINEERS

ENGINEERING AND SUPPORT CENTER, HUNTSVILLE

EXECUTIVE LEVEL REVIEW

OF

ARMY SAFETY AND OCCUPATIONAL HEALTH MANAGEMENT SYSTEM (ASOHMS)

17 OCTOBER 2024

1.0 BACKGROUND

Army Safety, Occupational and Environmental Health (SO&EH) Program. The Army SO&EH program implements federally mandated safety and occupational health (SOH) requirements according to the Occupational Safety and Health Act of 1970 (§§ 651 et seq. of Title 29, United States Code), Executive Order 12196 and part 1960 of Title 29, Code of Federal Regulations. Additionally, it implements the requirements and procedures of the Department of Defense (DoD) SOH program per Department of Defense Instruction (DoDI) 6055.01, DoD Safety and Occupational Health (SOH) Program and DODI 6055.05 Occupational and Environmental Health, AR 385-10, The Army Safety Program and AR 40-5, Preventive Medicine. In addition to the laws, regulations and policies, the review of ASOHMS ensures alignment between Army operations and contract support. The ASOHMS framework provides for common language and unified measures of effectiveness and continuous improvement efforts.

DoD policy mandates:

• Protection of personnel from accidental death, injury, or occupational illness.

• Application of risk management strategies that prevent occupational injury or illness and loss of mission capability and resources both on and off duty.

• Use of SOH management systems across all military operations and activities, including acquisition, procurement, logistics and facility management.

• Execution of the Occupational Safety and Health Administration (OSHA) regulatory requirements across the Army enterprise.

The Army SO&EH program is comprised of 26 program elements across six capabilities.

objectives and five core functional areas. These functional areas span multiple disciplines.

such as industrial safety, aviation safety, recreational and off-duty safety, occupational health, industrial hygiene, and traffic safety. Detailed information is available in Army Regulation (AR) 385-10, The Army Safety Program, and AR 40-5, Preventive Medicine.

The Army Safety and Occupational Health Management System (ASOHMS) provides a framework for United States Army organizations to systematically manage their safety and occupational health programs, protect soldiers, civilians, and property from workplace risks and hazards, and, ultimately, achieve an organization’s goal of mission readiness. This 3-stage programs consists of 6 capability objectives (COs), which are broken down into sub-elements. The COs are:

CO 1 – Leadership Engagement and Personnel/Soldier Participation CO 2 – Investigate and Report Mishaps, Incidents, and Illnesses CO 3 – Conduct Safety and Occupation Health Training and Promotion CO 4 – Conduct Inspections and Assessments CO 5 – Conduct Hazard Analysis and Develop Countermeasures CO 6 – Health Protection and Readiness

The stage-based approach ensures organizations manage safety and occupational health through documented programs and written procedures (Stage 1), implementation, training, and employee involvement (Stage 2), and continuous improvement (Stage 3). After completing Stage 3, organizations receive a third-party assessment; if successful, organizations are recognized as an “Army SOH Star” site.

Commands / organizations incrementally implement the ASOHMS and achieve increasing levels of maturity with corresponding (positive) results. Successfully completing a comprehensive third-party final assessment result in the award of an “Army SOH Star”

2.0 OBJECTIVE.

Provide executive level review of key factors of current ASOHMS based practices. The review will include policy, program, and process reviews, interviews with stakeholders, select site visits, risk profile and performance measures.

3.0 CONTRACTOR PERSONNEL.

3.1 For purposes of this contract, the term “contractor personnel” applies to all Contractor employees, subcontractor employees, or any other person(s) acting for or on behalf of the Contractor to perform work on this contract. Services will be provided at multiple site locations identified in Section 7.0. Place of Performance. The normal work hours for locations of interest are 8:00 AM to 5:00 PM (CST), Monday through Friday.

3.1.1 Personnel Conduct and Constraints. The Contractor shall insure that all employees are aware of government or facility rules, regulations, laws, directives, and requirement pertaining to employee conduct.

Government exclusion of any employee from the facility will not relieve the Contractor from performance of the services required under this contract. Government rules, regulations, laws, directives, and requirements which are in place or issued during the contract term relating to law and order, facility administration, and security in the facility shall be applicable to all Contractor employees or representatives who enter the facility or who travel using Government transportation.

If any employee is excluded from the facility by the government, the Contractor is still responsible for performing services under this contract. In the unfortunate circumstance that an employee is denied access by the government for not complying with facility access or conduct rules, the Contractor is still responsible to fulfill the agreed upon services. Virtual interactions are not part of this requirement.

3.1.1.2 The Contractor shall not allow any employee having possession of, or under the influence of, alcohol or controlled substances to perform work activities.

3.1.1.3 Changes to Personnel. If the Contractor changes key personnel during contract performance, appropriate documentation(Resume and any certifications) shall be submitted to the Contracting Officer to substantiate the qualifications of any replacement support staff.

3.1.1.4 Identification of Contractor's Employees. The Contractor shall, within eleven (11) calendar days after determination of award, submit a list of key personnel. The list shall include the full name, current address, email address, and emergency telephone number for the point of contact (POC) responsible for maintaining this information.

3.1.1.5 Personnel Identification Cards. Contractor Personnel will not be required to have a government-furnished identification card to perform work on this contract. A Visitor request in coordination with the local POC/COR is sufficient.

***NOTE : The Government will provide installation points of contact information within 10 days of contract award.

3.2 CONTRACTOR ALLOWANCES.

Recognized holidays. Government facilities and installations will be closed for any work associated for this contract on federally observed holidays. Federally observed holidays can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

3.2.1 Unscheduled Installation Closures/Delays. Unscheduled curtailment or closure of the facility may occur at any time resulting from inclement weather or other emergencies. The COR will notify the contractor of any unforeseen closure, or the contractor personnel will be instructed to monitor the designated information site. Delayed start times will be announced via the CEHNC Homepage and on CEHNC Facebook page.

3.3 KEY PERSONNEL.

3.3.1 Contractor Key Personnel. The Contractor shall submit Key Personnel resumes to the Contracting Officer with references as part of their proposal. Key position for this contract is a Contractor Safety Manager. The Government reserves the right to accept or reject proposed Key Personnel prior to hiring or replacement. Knowledge requirements for this key position are as follows: The Contractor Safety Manager: shall have knowledge in the following:

Army Regulation 385-10, The Army Safety and Occupational Health Program, Section 5-4.

Safety and Occupational Health Professionals.

Five (5) years’ experience as a Safety and Occupational Health Manger or Certified Safety Professional (CSP) or completed FC-12 Level II Professional Certificate in Safety and Occupational Health (PCSOH) program.

4.0 GOVERNMENT PROPERTY AND SERVICES.

4.1 Government Furnished Information Files. The Contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of the contract. Files shall be made available to the Contracting Officer or designated representative upon request. All files are the property of the Government and shall be turned over to the Contracting Officer or designated representative at the completion or termination of this contract. All briefings, reports, and other files produced by the Contractor for the Government under the terms of this contract shall be property of the Government.

4.2 Data Rights. The Government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ understanding that this is the Government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

5.0 PHYSICAL SECURITY.

Security and Privacy. Provide physical security for all material, equipment, data, and information managed contract performance, in accordance with AR 190-13, The Army Physical Security Program; AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive); and command policies, procedures, and regulations.

6.0 SCOPE OF WORK.

The Contractor shall provide comparative analysis to executive level best practices (as determined by the industry leaders)– Describe how the US Army’s Safety and Occupational Health Management System (ASOHMS) compares to the best industry practices for safety and occupational health management systems relative to ASOHMS capability objectives at the executive level:

• Leadership Engagement, employee engagement and Personnel/ Soldier Participation

• Investigate and Report Mishaps, Incidents, and Illnesses

• Conduct Safety & Occupational Health (SOH) Training and Promotion

• Conduct Inspections, continuous improvements, and Assessments

• Conduct Hazard Analysis, risk management, and Develop Countermeasures

• Health Protection and Readiness/Performance Metrics

• Provide metrics of success for companies that have implemented SOHMS and compare

To them to ASOHMS framework.

6.1 TASKS. The following tasks shall be accomplished:

6.1.1 Task 1. Comparison and Recommendations. Comparisons and recommendations from industry best practices found through investigation of the items listed in section 6.0 will be provided to the US Army organized by the following Safety & Occupational Health Management System key factors:

a. Senior leadership commitment and activities

b. Governance structure

c. Roles and responsibilities

d. Communication

e. Soldier and Employee involvement

f. Allocation of resources

g. SOH policies compatible with the strategic direction of the Army

h. Effective processes for identifying, evaluating, and controlling risk.

i. Continuous process improvement

j. Integration of SOH in business processes

k. SOH objectives alignment with mission

6.2 DELIVERABLES.

Submit all deliverables to the Contracting Officer (KO), Contracting Officer Representative (COR), Contracting Officer Technical Representative (COTR) and Project Manager (PM).

• Provide Corporate Safety and Health Program Document within 10 days after award in electronic media format MS Word (.DOC) and Adobe (.PDF).

• Monthly Progress Reports. The Contractor shall provide a monthly report of activities performed during the reporting period (MS EXCEL or MS Word) to the KO and COR email addresses provided in paragraph 11.0 of this Performance Work Statement.

• Draft Evaluation Report within 30 days prior to final acceptance.

• Final Evaluation Report will be due on or before 1 Sep 2025.

• Determine how SOHMS has been implemented at other organizations and best practices that will enhance the Army’s SOHMS

• Recommendations for Army Senior Leaders to successfully implement SOHMS.

• Recommendations for the Army to capture and share lessons learned related to SOHMS

• The deliverable is described in the tasks listed in 6.0 and 6.1.1, respectively. Electronic media format of MS Word (.DOC) and Adobe (.PDF) are sufficient as applicable. No page limit defined unless there is a recommendation from the team drafting this SOW.

7.0 PLACE OF PERFORMANCE.

Assessments will be made during one (1) site visit at the following locations:

• Fort Liberty, Fayetteville, NC

• National Oceanic and Atmospheric Administration (NOAA), Silver Spring, MD

• U.S. Army Corps of Engineers, Engineering and Support Center, Huntsville within Redstone

Arsenal military installation, Huntsville, AL

• Delta Airlines, Atlanta, GA

• Cummins Incorporated, Columbus, IN

• The Campbell Institute, Itasca, IL

• Cintas Uniform Services, Cypress, TX

7.1 TRAVEL. Travel to Government installations requires COR approval prior to traveling (COR must ensure Gov POC is available for the visit)

**NOTE 1: One site visit equates to 2.5 days including travel**

**NOTE 2: Assessments will include a review of policies, procedures, and practices as well as direct observation and interviews. On site time being less than 2.5 days. It may be wise to provide a buffer for travel to allow for sufficient time on ground for contractors to review documents/policies prior to travel.

8.0 PERIOD OF PERFORMANCE.

The period of performance for this effort is effective for a period of twelve (12) months. The contractor shall provide a completed final report for Government acceptance no later than 12 months from contract award.

9.0 SECURITY.

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

9.1 Physical Security and Access Control Requirements. All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the Requiring Activity.

9.2 Antiterrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within thirty (30)calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/ (website subject to change).

9.3 Physical Security and Access Control Requirements. All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the Requiring Activity.

9.4 Suspicious Activity Reporting Training (e.g., iWatch, CorpsWatch, or See Something, Say Something). All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

9.5 Escorting in Classified and/or Sensitive Areas. In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas. There is no expectation or requirement to handle classified material. However, in the event of a facility that requires escort due to the classified or sensitive areas, local security policy will be followed, and coordination made in advance (if applicable).

9.6 Pre-screen Candidates using E-Verify Program. Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

10.0 SAFETY. In accordance with Federal Acquisition Regulation 52.236-13, Alt I, Accident Prevention (FAR 52.236-13), the Contractor shall comply with the latest version of U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual 385-1-1, including any updates and interim revisions, in effect at the time of the solicitation. All federal, state, and local (including host nation laws), e.g., the Occupational Safety and Health Administration (OSHA) requirements (29 CFR 1910 and 1926) will be adhered to, the most stringent requirements will govern.

10.1 Site Visit Abbreviated Accident Prevention Plan (SVAAPP). The Contractor will be required to submit an SVAAPP to the Contracting Officer, Contracting Officer Representative, and Project Manager prior to commencement of any work beginning. NOTE: SVAAPP is at the discretion of the Huntsville Center Safety Office and Contractor must have acceptance from the Contracting Officer prior to submittal. The Contractor shall submit the SVAAPP to the Contracting Officer, Contracting Officer Representative, and Project Manager within ten (10) government calendar days prior to commencement of work for each location.

11.0 POINTS OF CONTACT.

Program Manager: Amy J. Matthews (Toney) Phone: 256-895-1583 E-mail: Amy.J.Matthews@usace.army.mil

Project Manager:

VDR McClain Phone: 703-409-0902 E-mail: Vincene.D.Mcclain@usace.army.mil

Contracting Officer: Wendy D. Fields Phone: 913-717-9824 E-mail: Wendy.D.Fields@usace.army.mil

Contracting Officer Representative (COR) Kyle W. Shireman Title: Safety Manager Phone: (256) 895-1835 E-mail: Kyle.W.Shireman@usace.army.mil

12.0 INVOICING INSTRUCTIONS.

12.1 Invoice Submission. All invoices for this contract action shall be emailed on or before the 10th day of each month to the following locations for processing:

Kyle. W. Shireman@usace.army.mil Vincene. D. Mcclain@usace.army.mil SPPinvoice@usace.army.mil Invoices not submitted to the email addresses listed above will be rejected.

**NOTE: Final invoices. with respect to a specific contract/delivery order/task order shall marked “FINAL” and submitted within 45 days after period of performance end date specified in contract. In some cases, the first invoice may also be the final invoice.

12.2 Electronic Invoice Requirements. Electronic invoice submissions must be created in black and white and in Adobe's Portable Document Format (PDF) and comply with the requirements specified within this contract. Invoices larger than 10 megabytes in size will not be accepted through the e-mail process. The format for all invoices shall include the following:

mailto:Amy.J.Matthews@usace.army.mil mailto:Vincene.D.Mcclain@usace.army.mil mailto:Wendy.D.Fields@usace.army.mil mailto:Kyle.W.Shireman@usace.army.mil

Name of Contract Contract/ Task Order Number and Contract Line Items (CLIN) Invoice Number Description; quantity; unit of measure; unit price and extended price of item Shipping Terms and payments Terms of any discount(s) for prompt payment offered.

Name/Address of official to where payment shall be sent.

**NOTE: INVOICES MUST MATCH PURCHASES CONTRACT/MODIFICATION IN

DESCRIPTION. DEFFECTIVE/DEFICIENT INVOICES WILL BE REJECTED.