B.08 RFP Letter_W912DY24R0062_ ASOHMS_signed.pdf

DEPARTMENT OF THE ARMY

HUNTSVILLE CENTER, CORPS OF ENGINEERS

P.O. BOX 1600

HUNTSVILLE, ALABAMA

35807-4301

CEHNC-CT 14 November 2024

SUBJECT: Request for Proposal (RFP) W912DY24R0062, Executive Level Review of Army Safety and Occupational Health Management System (ASOHMS)

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is issued as a 100% small business set aside.

The Government intends to award without discussions; however, it reserves the right to enter into discussions with the vendors, if it determines that doing so is in its own best interest. The Government also reserves the right to make no award at all, if a fair and reasonable price cannot be obtained.

This is a Small Business Set-Aside under NAICS 541611. The Small Business Size Standard is $24,500,000.00

PROPOSAL INSTRUCTIONS:

1. Submit a Firm Fixed Priced (FFP) proposal for the effort described in the attached Statement of Work (SOW). Failure to comply with ALL of the directions provided herein shall result in an unsatisfactory rating of the proposal.

The proposal shall be in accordance with the following:

a. Cover Letter: Provide a cover letter that includes a summary of the proposal, point of contact, and signature of an employee authorized to submit the proposal.

b. Volume I: Technical Proposal. The Technical Proposal shall provide a brief narrative to describe its technical approach for the execution of the requirements in the SOW. The narrative shall address the organizational structure for planning, resourcing, and directing/controlling performance of the Government’s requirements as identified in the SOW. The narrative shall include the number of workers, vehicles, and any required equipment that will be utilized to complete the requirements of the SOW. The technical approach narrative must demonstrate a sufficient level of effort and resources to meet the requirements of the SOW in order to be determined acceptable and eligible for award.

c. Volume II: Price Proposal. Price will be evaluated as the total quoted amount of all priced items.

The Government will evaluate all aspects of the price for fairness, reasonableness.

CLIN Description Unit Price

0001 Comparison and Recommendations Report Job $

0002 Travel Job $

d. Volume III: Past Performance. The offeror not required to submit any information relating to its past performance. The Government will review documented entries on earlier projects in automated systems such as the Contractor Performance Assessment Reporting System (CPARS) and document the findings. The government may also consider other relevant information obtained from other sources. The bidder shall receive an overall rating of "Acceptable” or "Unacceptable". Past performance must be rated as "Acceptable" in order to be eligible for award. Bidders with no past performance will be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

e. Exclusions – ALL assumptions and clarifications shall be listed in the cover letter. In addition, any assumptions shall be listed with the TECHNICAL PROPOSAL in the same format as the cover letter.

f. No hard copy documents are being requested. All submittals shall be electronic.

BASIS FOR AWARD:

The acquisition evaluation will be conducted using the Lowest Price Technically (LPTA) acceptable process.

As defined in the FAR, lowest price technically acceptable process represents an award made based on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-price factors.

EVALUATION CRITERIA:

FACTOR 1 - Technical Factors (Acceptable/Unacceptable) The term “technical,” as used herein, refers to the non-price elements listed below. Quotes will be rated as “Acceptable” or “Unacceptable” regarding their ability to meet each element. Refer to the table below for a description of the ratings. The minimum requirements of each element must be met for the technical factor to be considered acceptable and for the proposal to be considered for award.

Element 1: Technical Approach – The offeror shall provide brief narrative to describe its technical approach for the execution of the requirements in the SOW. The narrative shall address the organizational structure for planning, resourcing, and directing/controlling performance of the Government’s requirements as identified in the SOW. The narrative shall include the number of workers, vehicles, and any required equipment that will be utilized to complete the requirements of the SOW. The technical approach narrative must demonstrate a sufficient level of effort and resources to meet the requirements of the SOW to be determined acceptable and eligible for award.

Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

FACTOR 2 - Price: Price will be evaluated as the total quoted amount of all priced items. The Government will evaluate all aspects of the price for fairness, reasonableness.

FACTOR 3 - Past Performance (Acceptable/Unacceptable): The bidder is not required to submit any information relating to its past performance. The Government will review documented entries on earlier projects in automated systems such as the Contractor Performance Assessment Reporting System (CPARS) and document the findings. The government may also consider other relevant information obtained from other sources. The bidder shall receive an overall rating of "Acceptable” or "Unacceptable".

Past performance must be rated as "Acceptable" in order to be eligible for award. Bidders with no past performance will be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past Performance Acceptable/Unacceptable Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: The Offeror’s proposal will be evaluated for Technical Acceptability and Reasonableness of Price. Award will be made based on the quote meeting or exceeding the acceptability standards for non-price factors. The acquisition evaluation will be conducted utilizing the Lowest Price Technically Acceptable process. As defined in the FAR, lowest price technically acceptable process represents an award made based on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-price factors. The Government will award a contract at a fair and reasonable price to a responsible offeror whose quote conforms to the RFP. The Government intends to award without discussions; however, it reserves the right to enter discussions with the vendors, if it determines that doing so is in its own best interest. The Government also reserves the right to make no award at all, if a fair and reasonable price cannot be obtained.

PROVISIONS & CLAUSES: See attachment.

WAGE DETERMINATION:

The Service Contract Act (SCA) is applicable and is available at https://sam.gov/content/home.

https://sam.gov/content/home

CONTACTS:

The contractor shall NOT engage into any form of contact with installation personnel regarding this requirement prior to submission of proposal and contract award. Contact regarding the requirements set forth in this RFP must only occur with the Contracting Officer. Discussions or information obtained via other sources could make you ineligible for award if deemed a conflict of interest or a violation of the Procurement Integrity Act.

PROPOSAL SUBMISSION:

Contractor questions are due no later than 2:00 P.M. (Central Time), Monday, 2 December 2024 and shall be submitted to Contract Specialist, Coronica L. Maehew, at coronica.l.maehew@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil. Questions received after that date will be considered but no guarantee exists than an answer will be made. It is the Government’s intent to award without discussions; however, this request for proposal may result in discussions if necessary prior to award.

Provide your proposal in a digital format (Adobe PDF or Microsoft Office) by 2:00 P.M. (Central Time), Monday, 16 December 2024 via email to the Contract Specialist, Coronica L. Maehew, at coronica.l.maehew@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil. All information will be protected as procurement sensitive.

Offerors shall follow the procedures found in FAR 15.208 for the submission of proposals. Offerors are cautioned that due to file size limitations (20mb per email) and email security protocols, there is a risk that not all correspondence will be received by this office. It is the offeror’s responsibility to ensure receipt of all email correspondence on time. If receipt has not been acknowledged by the Government prior to the due date/time please contact the Contract Specialist, Coronica L. Maehew by phone at (256) 895-1198 for confirmation.

Sincerely, Katrena H. Winchester Contracting Officer

Attachments:

(1) Statement of Work (SOW)

(2) Applicable Provisions and Clauses mailto:coronica.l.maehew@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil mailto:coronica.l.maehew@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil