B.08_RFP Letter_Logistics Management Support Services_Signed.pdf

CEHNC-CT 15 August 2024

SUBJECT: Request for Proposal (RFP) W912DY24R0064, Logistics Management Support Services, U.S. Army Corps of Engineers (USACE) Stakeholders within the Huntsville, Alabama Area of Responsibility (AOR)

The Government intends to award a stand-alone contract for Logistics Management Support Services for U.S. Army Corps of Engineers (USACE) Stakeholders within the Huntsville, Alabama Area of Responsibility (AOR).

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

In accordance with FAR 19.502-2 and FAR subpart 19.14, this solicitation is set aside for the Service-Disabled Veteran Owned Small Business (SDVOSB) Program.

NAICS 561210. Small Business Size Standard: $47,000,000.00.

PROPOSAL INSTRUCTIONS:

1. Submit a Firm Fixed Priced (FFP) proposal for the effort described in the attached Performance Work Statement (PWS). Failure to comply with ALL the directions provided herein shall result in an unacceptable rating of the proposal.

2. The proposal shall be in accordance with the following:

1. All proposal documents shall be formatted to be legible when printed on 8 1/2 X 11.5 inch paper to include spreadsheets (with appropriate page breaks, headers and footers).

All documents and spreadsheets shall include the Contractor Name, PWS Title, and Date.

The Technical proposal shall be submitted in Adobe PDF.

2. Spreadsheets (if used) shall be submitted as unlocked Microsoft Excel documents and include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets must be visible. Zero height and zero width rows and columns in Worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures or files containing only values are not acceptable. Failure to provide fully functional excel spreadsheets in the proposal may result in your proposal being rejected.

DEPARTMENT OF THE ARMY

HUNTSVILLE CENTER, CORPS OF ENGINEERS

P.O. BOX 1600

HUNTSVILLE, ALABAMA 35807-4301

3. Identify the primary and alternate project point of contacts (POCs) for this effort. Include the following POC information: Name, office telephone numbers, mobile telephone numbers, and e-mail address.

4. Exclusions – ALL assumptions and clarifications shall be listed in the cover letter. In addition the assumptions shall be listed with the TECHNICAL PROPOSAL in the same format as the cover letter.

5. No hard copy documents are being requested. All submittals shall be electronic.

EVALUATION CRITERIA:

Factor I: Price

The Government will evaluate the offeror’s price proposal in accordance with FAR 15.404-1(b).

The price proposal shall include sufficient detail for the Government to determine how the proposed price was calculated to include labor categories, rates, and hours.

The contract will include options. Evaluation of options will be conducted in accordance with FAR 52.217-5. FAR 52.217-8 and FAR 52.217-9 will be included in the solicitation and will be included in the award. Evaluation of options shall not obligate the Government to exercise any options. The total evaluated price will be based on the total combined price for the base period and all option periods. The Government may determine that an offer is unacceptable if option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any option(s).

Balance. Unbalanced pricing is discussed in FAR 15.404-1(g). Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or underestimated as indicated by the application of analysis techniques.

The Government shall analyze offers to determine whether unbalanced separately priced line items or sub-line items exist. Prices submitted will be compared and evaluated to assure a logical progression exists as related to price. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

The price proposal must be determined fair and reasonable in order to be eligible for an award.

CLIN/Pricing Format:

CLIN Descript ion

Unit Unit Price Quantity Total

0001 Logistics Management Support Services Month $ 12 $

Option

Option Year 1: Logistics Management Support Services

Month $ 12 $

Option

Option Year 2: Logistics Management Support Services

Month $ 12 $

Factor II: Technical Approach

The Government will evaluate the offeror’s proposed technical approach for accomplishing the technical requirements outlined in PWS. The offeror must provide a detailed narrative of its plan and methodology to accomplish all work included in the PWS. At a minimum the technical proposal shall include a management plan and a staffing plan. If any of the technical requirements will be subcontracted, the offeror shall identify the requirements and provide narrative on how they will be managed.

The technical proposal must be determined acceptable in order to be considered eligible for an award.

The Government will evaluate the Offeror’s Technical Approach as follows:

Factor II: Technical Approach Adjectival Rating Description

Acceptable Proposal proves an adequate approach and understanding of the requirements.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, has one or more deficiencies and is un-awardable.

Factor III: Past Performance

The Past Performance evaluation assesses the degree of confidence the Government has in the offeror’s ability to provide services to meet the Government’s needs based on a demonstrated record of performance. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance proposal and information obtained from other sources available to the Government. Offerors with no past performance will be determined to have unknown (or “Neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “Acceptable.”

The offeror shall submit at least one but not more than three recent and relevant projects. To be considered recent, work on a project must have occurred in the last 5 years. To be considered relevant, the project must be similar size and scope to the work described in the statement of work.

Additionally, the past performance evaluation will consist of a review of the System of Award Management (SAM), Federal Awardee Performance and Integrity Information System (FAPIIS), and the Contractor Performance Assessment Reporting System (CPARS).

Factor III: Past Performance

Option

Option Year 3: Logistics Management Support Services

Month $ 12 $

Option

Option Year 4: Logistics Management Support Services

Month $ 12 $

Option

Logistics Management Support Services – FAR 52.217-8 – 6 Month Extension

Month $ 6 $

Adjectival Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note above)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

OPTIONS:

The contract will include options. Evaluation of options will be conducted in accordance with FAR 52.217-5. FAR 52.217-8 and FAR 52.217-9 will be included in the solicitation and will be included in the award. Evaluation of options shall not obligate the Government to exercise any options. The total evaluated price will be based on the total combined price for the base period and all option periods. The Government may determine that an offer is unacceptable if option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any option(s).

WAGE DETERMINATION:

The Service Contract Act (SCA) is applicable to this contract. Wage Determination No.: 2015- 4603, Revision 27, dated 22JUL2024, is applicable to this contract and available at:

https://sam.gov/content/wage-determinations

BASIS FOR AWARD:

A contract award will be made to the offeror who submits the lowest priced, technically acceptable proposal. All non-price factors must be determined “Acceptable” to be considered for award.

PRE-BIDDERS CONFERENCE/ SITE VISIT: A pre-proposal site visit / conference is scheduled for Thursday, 29 August 2024, at 0930 A.M. (Central Time) at 300 Secure Gateway, Redstone Arsenal, AL 35756. Offerors who plan to intend are required to notify Ms. Matthews via email at amy.j.matthews@usace.army.mil and Ms. Gaffin at Anna.M.Gaffin@usace.army.mil no later 09:00 A.M.(Central Time), Friday 23 August 2024 with attendee names, contact information, and company being represented. Failure to do so will prevent the offeror from participating in the site visit. The Government reserves the right to cancel the site visit in the event there is little planned participation. Attending the site visit is not a requirement to propose and be eligible for award.

All other questions concerning this RFP shall be directed to the Contact the Contract Specialist, Anna Gaffin, at Anna.M.Gaffin@usace.army.mil and CEHNC-CT- SpecialProjectsBranch@usace.army.mil.

CONTACTS:

The contractor shall NOT engage into any form of contact with installation or other government personnel regarding this requirement prior to submission of proposal and contract award. Contact mailto:amy.j.matthews@usace.army.mil mailto:Anna.M.Gaffin@usace.army.mil mailto:Anna.M.Gaffin@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil regarding the requirements set forth in this RFP must only occur with the Contracting Officer.

Discussions or information obtained via other sources could make you ineligible for award if deemed a conflict of interest or a violation of the Procurement Integrity Act.

PROPOSAL SUBMISSION:

Contractor questions are due no later than 9:00 A.M. (Central Time), Friday, 30 August 2024 and shall be submitted to Contract Specialist, Anna Gaffin, at anna.m.gaffin@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil. Questions received after that date will be considered but no guarantee exists that an answer will be made. It is the Government’s intent to award without discussions; however, this request for proposal may result in discussions if necessary prior to award.

Provide your proposal in a digital format (Adobe PDF or Microsoft Office) by 12:00 P.M. (Central Time), Friday, 13 September 2024 (sooner if possible) via email to the Contract Specialist, Anna Gaffin, at anna.m.gaffin@usace.army.mil and CEHNC-CT- SpecialProjectsBranch@usace.army.mil. All information will be protected as procurement sensitive.

Offerors shall follow the procedures found in FAR 15.208 for the submission of proposals.

Offerors are cautioned that due to file size limitations (20mb per email) and email security protocols, there is a risk that not all correspondence will be received by this office. It is the offeror’s responsibility to ensure receipt of all email correspondence on time. If receipt has not been acknowledged prior to the due date/time please contact the Contract Specialist by phone at

(256) 895-1191 or the Contracting Officer at (256) 895-9476 for confirmation.

Sincerely, William G. Seelmann Jr.

Contracting Officer

Attachments:

(1) Performance Work Statement (PWS) dated 17 July 2024

(2) Applicable Provisions and Clauses mailto:anna.m.gaffin@usace.army.mil mailto:anna.m.gaffin@usace.army.mil mailto:%20CEHNC-CT-SpecialProjectsBranch@usace.army.mil mailto:%20CEHNC-CT-SpecialProjectsBranch@usace.army.mil