A.02 PWS - Logistics Management Support Services 17JUL2024.docx

Performance Work Statement U.S. Army Corps of Engineers Stakeholders Within the Huntsville, Alabama Area of Responsibility (AOR) Logistics Management Support Services 17 July 2024

1.0 General Requirements. The Contractor shall furnish full-time labor and supervision, and services necessary for the performance of general logistics/maintenance services as defined in this contract for all buildings/suites within the Huntsville, Alabama Area of Responsibility, to include the USACE, Engineering and Support Center (CEHNC) located at 300 Secured Gateway Redstone Arsenal, Huntsville, AL. USACE Learning Center (ULC) located at 100 Secured Gateway, Redstone Arsenal, Huntsville, AL. Additional locations requiring logistics services Redstone Arsenal buildings 3461 and 3447 and 8022 and other locations on Redstone Arsenal as required to support special events. Duties do not include the overall building maintenance provided by lessors. The specific tasks required herein are listed in Paragraph 6 of the Performance Work Statement (PWS).

2.0 Personnel. The Contractor shall furnish administrative, supervisory, and labor personnel who are technically qualified to perform the services required herein. Personnel performing under this contract shall remain employees of the Contractor, or subcontractor, and not the Government.

2.1 All Contractor personnel must be legal residents of the United States able to read, write, speak, and understand English. The Contractor shall use the E-verify system for all current and future employees.

2.2 Telework is not authorized on this contract.

2.3 The Contractor shall provide full-time, onsite oversight and management of the services performed by its personnel. The onsite supervisor shall be a competent, working leader/manager who is satisfactory to the Contracting Officer and has authority to superintend and act on behalf of the Contractor. The supervisor shall be onsite during established business hours and serve as the Contractor's point of contact for tasking, explaining Contractor work practices and processes, and resolving operational issues. The supervisor shall respond promptly to phone calls or other correspondence received from the Contracting Officer within 1 business day after notification.

2.4 All Contractor personnel proposed for assignment to this contract are required to have a favorably adjudicated National Agency Check prior to employment. If the National Agency Check is unfavorable, the Contractor must replace the personnel at no additional cost to the Government. Security requirements are listed in Paragraph 6 of the PWS. The Contractor shall provide a list to the COR, which includes the full name and work assignment(s) of each employee who will provide the support services required by this contract within ten (10) days of contract award.

2.5 The Contractor shall ensure employees operating Government motor vehicles possess a current and valid State driver's license, have a clean driving record with not more than two (2) minor traffic violations within the past 3 years, are properly trained in safe operating procedures for transportation of passengers and cargo, and are at least twenty-one (21) years of age before starting work under this contract.

The Contractor shall perform tasks to secure and safeguard motor vehicle keys and/or fuel credit cards under their immediate control. The Contractor shall follow all applicable regulations governing use of Government vehicles.

3.0 Subcontracted Work. Any subcontracted work under this PWS shall be identified as such and is subject to the same terms and conditions of the PWS as the prime contract.

4.0 Government-furnished Property and Services. The Government will provide facilities, material handling equipment, and materials. The Contractor shall use Government furnished property only for the performance of this contract. Upon completion or termination of this contract, the Contractor shall return to the Government, or transfer to the incoming contractor, all Government-furnished facilities and equipment in the same condition received, fair wear and tear excepted. The Contractor shall not under any circumstances use Government furnished equipment for personal use. The supervisor shall be provided the following to facilitate tasking:

4.1 A minimum of one workstation per period of performance with work a surface, limited file storage, and telephone.

4.2 A warehouse area to be used as needed by the Contractor to maintain spare parts and materials, and excess systems furniture inventory.

4.4 The Government will also provide access to GSA vehicles upon request to transport parts, supplies, materials, and furniture, perform shred/recycling pickup services, paper deliveries, and perform other assigned tasks, when needed.

4.5 Contractor shall check daily with each HNC location by phone, email or in person to determine if pickup/ deliveries are required each day. Contractor shall complete pickup and delivery service between each HNC location identified in para 11 below.

5.0 Contractor-furnished Services and Supplies. The Contractor shall furnish any services, and/or supplies necessary for the performance of the services required herein that are not specifically identified as Government-furnished in Paragraph 4.0 of the PWS.

5.1 Contractor shall provide all hand tools, bits, blades, and fasteners required under this contract in quantities as indicated in Exhibit A tool and Exhibit B materials listing.

5.2 Contractor shall complete annual inventory of tools to ensure 100% accountability and submit a report to the COR within 14 days of each contract period.

5.3 Hand tools and non-consumed expendable items, bits, blades, etc. shall be returned to the government at the end of the contract.

6.0 Specific Tasks. The Contractor shall be responsible for workstation (cubicle/office space) configuration, repair, and miscellaneous work associated with the complete office space set-up, to include receiving service calls from customers, following up with calls to the customer, and entering service calls and repairs into the Logistics Work Order System. The below listing is not all inclusive but is representative of tasks most often performed by the Contractor.

6.1 Demonstrate proficiency in Microsoft Word, Excel, and PowerPoint.

6.2 Perform daily repairs, replace broken parts as necessary, and install office furniture to meet requirements of building occupants. The Contractor will create and maintain a listing of reutilized furniture and equipment, to include excess furniture and equipment. The Contractor shall obtain parts from, and return excess parts to the warehouse, and assemble/disassemble furniture systems parts for office configurations. The Contractor shall maintain all areas of responsibility in accordance with established Department of Defense policies, and in an orderly manner with clear access aisles.

6.3 Contractor shall monitor and update the Government-provided Logistics Work Order system daily for open/assigned and completed work requests. Contractor shall monitor the LM Work Request System to ensure all work orders are completed by the required completion date if indicated in the work order system. URGENT or Prioirty Work Request shall be processed as soon as possible but not later than 24 hours of assignment. Routine and all other request will be processed as soon as possible but not later than 10 business days from date of submission. When completion of the work order is impacted by issues outside of the Contractor’s control (building maintenance issues, long lead times for deliveries, etc.) they will notify the COR in writing on all issues affecting completion. The Contractor may be required to meet with the Huntsville Center customer to coordinate and finalize requirements. The estimated number of work orders is approximately 500 per year.

6.5 Provide services for special events, programs, or seasonal observances to support Agency morale, welfare, and recreation programs. Duties shall consist of setting up, decorating, dismantling, and storage for events, including setup and maintenance of American and Military flags. Setup responsibilities may include, but not be limited to; tables, seating, props, decorations, speakers, stands, power cables, etc. There are an average of 30 events per year.

6.6 Other services to be provided by the Contractor, include, but are not limited to, the following:

6.6.1 Hang televisions, monitors, mirrors, wall plaques, pictures, banners, marker boards, tack boards, and signs within buildings/suites operated by Huntsville Center.

6.6.2 Pickup and deliver boxes, supplies, furniture parts, and consumables to and from all buildings/suites within the Huntsville, Alabama Area of Responsibility, Central Receiving building 8022 and the RG300 warehouse as needed. Consumables shall include, but not limited to, printer paper.

6.6.3 Deliver and pickup computer and copier equipment to and from all locations as needed.

6.6.4 Deliver GSA vehicles to and from local maintenance and repair shops for routine service checks such as oil changes, tire rotations, and tune-ups, as needed.

6.6.5 Aid in installation of Antiterrorism/Force Protection (ATFP) equipment.

6.6.6 Install name plates and signage to identify office and employee workstations.

6.6.7 Report problems/maintenance issues that are submitted in work orders to the COR within 24 hours.

6.6.8 In case of emergency, to include energy situations, work with Huntsville Center Command to obtain, pick-up, and return materials and equipment necessary for continuity of operations, as needed.

6.6.9 Perform duties at the warehouse to include, but not be limited to, organizing, and moving boxes, files, furniture, and equipment, receiving equipment and materials, segregating equipment, and delivering to Redstone Arsenal Supply Support Activity (SSA), processing equipment received through DRMO. These tasks will be performed as needed. This warehouse area shall be maintained in a highly clean state and organized. Tools, materials, debris, supplies and equipment shall be stored properly before the end of the business day.

6.6.10 Provide shred/recycle service delivery and disposal. Contractor shall deliver empty shred bins to office locations as required throughout the Huntsville Center footprint. The Contractor shall collect shred bins twice weekly for delivery to shred agencies for emptying and return them to their original locations.

6.6.11 Maintain cleanliness in areas where work is performed by tidying up the area, removing packing materials and other trash, and placing packing materials and trash in the dumpsters designated for trash disposal. Sweep, clean, and mop floors post completion of services.

7.0 Transition Phase (Phase-In/Phase-Out Period). The Contractor shall participate in any activities determined necessary by the Government for a two-week phase-in/phase-out transition period after contract award to ensure the latest available data and information regarding the services herein is available to the Government and incoming contractor. Any participation required by the Contractor will be during the normal work hours. Upon award the Contractor shall immediately take responsibility of all major tasks, for example: daily repairs/replacement of damaged office furniture parts, troubleshooting, etc. If applicable, the incumbent Contractor shall provide guidance during a transition period for all administrative work, computer software assistance, HNC procedures with processing work orders, work up of excel purchasing forms, and database for furniture parts.

8.0 Conduct. Contractor employees shall neither use nor have drugs, firearms, or any other weapons in their possession while at the CEHNC building. No Contractor employee shall be discourteous, hostile, discriminatory, or in any way act in an unprofessional manner to CEHNC staff. The Contracting Officer will require the Contractor to remove personnel violating these provisions from the premises. All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove any employee of the Contractor that the Contracting Officer deems incompetent, careless, or otherwise objectionable.

9.0 Security Requirements:

9.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

9.2 Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

9.3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

9.4. Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks; (2) remote access to a DoD information system or network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before CAC issuance, contract personnel must have at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security Presidential Directive-12 (HSPD-12). At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National Background Investigations Bureau. The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required. Contract personnel shall complete these processes within established timelines to avoid delays.

9.5. Security requirements for contract performance outside the US: NA

9.6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

9.7. Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations and shall use the organization's USERID-Password Administration and Security System (U-PASS) at commencement of services to request network user accounts. Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems, and annually thereafter.

9.8. Contracts requiring a formal OPSEC program: N/A

9.9. Training requirements for the protection of sensitive information: N/A

9.10. Information Assurance (IA)/Information Technology (IT) requirements: N/A

9.11. Contracts requiring handling or access to classified information: N/A

9.12. Threat Awareness Reporting Program: N/A

9.13. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

9.14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

10.0 Safety Requirements. The Contractor shall provide safety and health program management in accordance with U.S. Army Corps of Engineers Safety and Health Requirements (EM 385-1-1), where applicable. All contractor personnel are required to utilize the proper Personal Protective Equipment (PPE) for the tasks being performed including but not limited to protective footwear, hardhats, gloves and eye protection. PPE will be provided by the contractor as required.

11.0 Locations. The Huntsville Engineering and Support Center main facility is located at 300 Gateway Redstone Arsenal and the USACE Learning Center is located at 100 Secured Gateway Redstone Arsenal, Huntsville. Additional locations requiring services include but not limited to are Buildings 3461 and 3447 located on Redstone Arsenal and Central Receiving, building 8022 Buxton Rd, also located on Redstone Arsenal.

12.0 Hours of Operation. The standard work week for Huntsville Center is Monday through Friday, 40 hours per week. Core working hours are from 7:30 am to 4:00pm, Monday through Friday. A 30-minute lunch break must be taken between the hours of 11am and 1pm daily. The work schedule excludes Federal holidays. The COR will notify the Contractor of early closures before major holidays or due to inclement weather. The notification method of facility closure may be published via Twitter, Facebook, the USACE, Engineering and Support Center, Huntsville webpage, or other social media outlets. Observed Federal Holidays are published by the Office of Personnel Management and can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

13.0 Period of Performance. The Period of Performance shall be a base period of one (1) year and four (4) option years.

14.0 Deliverables. The Contractor shall provide the following submittals within 10 working days of award of the contract for review and acceptance/approval by the Government:

· Accident Prevention Plan (APP)

· Safety Plan

· List of employees with names and positions (due within 3 working days of award)

The Contractor shall submit all required forms for the National Agency check process within three (3) working days of award.

15.0 Points of Contact:

i. Project Management Point of Contact Name: Vin Cene McClain Title: Project Manager, COR Email Address: Vincene.D.Mcclain@usace.army.mil Office Phone: (703) 409-0902

ii. Contracting Point of Contact Name: William G. Seelmann Title: Contracting Officer Email Address: William.G.Seelmann@usace.army.mil Office Phone: (256)895-9476

iii. Contracting Officer Representative (COR) Name: Jeff Rowe Title: Facilities Specialist Email Address: Jeffery.Rowe@usace.army.mil Office Phone: (256) 895-1408

iv. Technical Point of Contact Name: Chris Demarcus Title: Logistics Management Specialist Email Address: Christopher.L.Demarcus@usace.army.mil Office Phone: (256) 895-1682

v. Mailing Address U.S. Army Corps of Engineers Engineering and Support Center 300 Secure Gateway Redstone Arsenal (Mail Room) Huntsville, AL 35808

16.0 Request for Payment:

The Contractor shall provide invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

· Name and address of the contractor (Note: Differences between the remittance address on the

· invoice the data on record in the System for Award Management (SAM) can potentially cause

· delays in payment. Please verify these data agree exactly.

· Invoice date and number.

· Entire Contract number, contract line-item number, the order number and modification

· number as applicable.

· Description, quantity, unit of measure, unit price and extended price of the item delivered. Item

· description must match those contained in the purchase order/contract description.

· Delivery tracking information to include tracking number and name of the person

· accepting delivery.

· In cases where there is no physical delivery, please include all email correspondence to the

· electronic delivery POC (the customer) when the product becomes available for download or is

· renewed in accordance with the statement of work. Read receipts may help substantiate

· electronic delivery.

· Name and address of official to whom payment will be sent.

All invoices for this contract action shall be emailed in electronic (pdf) format to the following locations for processing:

SPPInvoice@usace.army.mil Vincene.D.Mcclain@usace.army.mil Project Manager Alonzo.L.Andrews@usace.army.mil – Program Manager

Final invoices with respect to a specific contract/delivery order/task order shall be clearly marked “FINAL” and submitted within 45 days after period of performance end date specified in contract. NOTE – In some cases, the first invoice may also be the final invoice.

Payment Processing will begin: 1) after the Government accepts delivery of the supplies and/or services being billed, and 2) receipt of invoice in accordance with these instructions.

NOTE - The Project Manager or Program Manager is responsible for determining the acceptability of the invoice and annotating the Government’s official “received” date. The received date is used on occasions where interest must be calculated for late payment. Deficient invoice submissions will be rejected.

Exhibit A LMSS Tool List

EXHIBIT B

LMSS Materials List