B.08.03 23 Q 0019 Post.pdf

W912DQ23Q0019

Section A - Solicitation/Contract Form

SYNOPSIS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ23Q0019 and it is being issued as a Request for Proposal

(RFP).

Offers are due on March 27, 2023 by 2:00 PM CST. Offers shall be submitted in PDF via e-mail to john.h.akin@usace.army.mil. All offers must be good for at least 90 days from offer due date.

If you have any questions please contact Mr. John Akin, john.h.akin@usace.army.mil, 816-389-3577.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01.

This RFP shall be competed as a set aside for small business acquisition and the associated North American Industry Classification System (NAICS) code is 561730 – Landscaping Services and the business size standard is $8.5 Million.

The Product/Service Code is S208 – Housekeeping Landscaping/Groundskeeping.

Description of Services Required: The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that mowing and trimming is performed at Clinton Lake, KS in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Place of Contract Performance: Lawrence, Kansas 66049

The estimated award dated is 10 April 2023.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://beta.sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as beta.SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/ THIS A FREE SERVICE BY A NON-PROFIT PAID FOR BY THE US GOVERNMENT.

(End)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Job

FY23 BASE– MOW PARKS & DAY USE AREAS

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

FOB: Destination

PSC CD: S208

NET AMT

0002 12 Job

FY23 BASE– MOW DAM AND OUTLET ROADSIDES

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

0003 3 Job

FY23 BASE– MOW LAGOONS

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can beordered per year.

0004 5 Job

FY23 BASE– MOW DAM EMBANKMENT

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

0005 2 Job

FY23 BASE– MOW OUTLET ROADSIDE SLOPES

FFP

Provide all Personnel, equipment, tools, supervision, and other items and servicesnecessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

1001 12 Job

OPTION FY24 OPTION– MOW PARKS & DAY USE AREAS

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

1002 12 Job

OPTION FY24 OPTION – MOW DAM AND OUTLET ROADSID

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

1003 3 Job

OPTION FY24 OPTION – MOW LAGOONS

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

1004 5 Job

OPTION FY24 OPTION – DAM EMBANKMENT

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

1005 2 Job

OPTION FY24 OPTION – MOW OUTLET ROADSIDE SLOPES

FFP

Provide all Personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS.

Quantities are estimated and are shown at the maximum quantity which can be ordered per year.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR MOWING AND TRIMMING SERVICES AT

CLINTON LAKE, KANSAS

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that mowing and trimming is performed at Clinton Lake, KS in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor shall commence work within 48 hrs after receipt of a verbal order from the Contracting Officer’s Representative (COR) and the work shall be completed within the time frames listed in Section 1.1.3.

1.1. MAINTAIN IMPROVED GROUNDS.

1.1.1. All mowing shall be completed in an area prior to moving to another area. Mowing will not be permitted when the ground is so wet that the mowing operations cause rutting or otherwise disturb existing turf.

Tractors/mowers shall be operated in such a manner as to protect against the sod being torn by the wheels on turns.

In the event sod is damaged, the Contractor shall re-dress and seed and mulch the damaged areas with KY-31 fescue seed or similar blend of fescue seed at the rate of 100 pounds per acre or Contracting Officer Representative’s (COR) approved equal. Mulch shall consist of straw, hay, or hydroseeding. Extreme care shall be exercised when mowing AND trimming around trees, bushes, shrubs, and all inanimate objects to insure equipment does not damage objects. Repair or replacement in size, kind and type resulting from damage by the Contractor’s equipment shall be borne by the Contractor. Repair or replacement shall occur within (30) calendar days of noticed damage.

All trimming shall be accomplished either simultaneously or immediately following mowing, and in all instances shall be completed no later than 24-hours after mowing, except that this paragraph shall not be construed to alter the total time allowed as specified. Trimming is required around trunks of trees, bushes, shrubs, buildings, sign posts, and all inanimate objects within the mowing boundaries where mowers cannot reach or cut vegetation without contacting the object. Note: Generally, campsites, building perimeter, trees, shrubs, sign posts, etc. are sprayed with herbicide by other herbicide personnel, creating a buffer between the sod and the object. The guardrail at all boat ramps, and all riprap areas surrounding boat ramps and boat ramp parking lots shall be trimmed to include three (3) feet down the riprap slope. Trimming height shall match surrounding area grass heights. Movable objects, such as portable picnic tables, shall be moved and the areas around and under such objects shall be mowed and trimmed.

Objects shall be returned to their original positions, and sidewalks, entrances into buildings and building interiors shall be cleared as needed to remove clippings. Mowing and trimming operations around buildings, sidewalks, and roadways shall be, when possible, performed so clippings are thrown outward onto the grassed area. Grass clippings and debris shall NOT be left on roadways, sidewalks, entrances into buildings and building interiors overnight, even if the trimming operations are not completed. Removal (blowing) of clippings shall be accomplished in a completed mowing area prior to moving to another area.

All mowing equipment shall be compatible with each other in mowing height and appearance of cut grass. Park mowing shall be accomplished so that all turf areas may be cut with a finish mower to a height between 3 and 4 inches, as directed by the COR, to accommodate for moisture conditions and limit excess grass clippings and thatch between mowings. Approximate mowing areas are indicated on the attached Map. Exact boundary limits of mowing and trimming shall be as directed by the COR. Mowers with a single deck cutting width of over 96 inches will not be permitted for use in any park areas. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work specified. The Contractor shall assure that he/she has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his/her primary equipment.

All acreages are estimated. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of this work. All mow areas under this contract match existing delineated mowing areas.

Mowing of lift station entrance roads and around all lift stations and electrical boxes in each public use area shall be included with each park mowing.

Areas surrounding lagoons shall be mowed approximately 15-20 ft on the outside of the lagoon fence (or to nearest tree line or obstacle if less than 15 ft) and mowed completely between the lagoon fence and the entrance roadway.

Areas within lagoon fences shall be mowed and trimmed completely. The elevation of lagoons may fluctuate.

Inside slopes shall be trimmed to the water’s edge at any elevation. The Lagoons may be mowed between 5 and 7 inches and have traditionally been mowed using a pull-behind wing deck mower with smaller equipment utilized where needed to cut-out or trim around objects.

Roadway mowing consists of total right-of-way mowing from road shoulder to the tree line or existing delineated mowing boundary. In absence of a tree line, or other delineated feature, the distance shall be approximately 30 feet on each side of the road. The Dam roadsides may be mowed between 4 and 6 inches and have traditionally been mowed using a pull-behind wing deck mower.

1.1.2. DAM EMBANKMENT. The contractor shall mow the grass in these areas between 5 and 7 inches.

Trimming (or mowing with small mowers) around instrumentation and grouted gutters shall be performed before mowing with larger equipment to maximize visibility. Past experience has shown that this sequence is necessary for the prevention of damage to the instrumentation. The instrumentation, grouted gutters, and other features on the dam embankment are critical to the operation and safety of the dam and Contractor shall exercise extreme caution while performing mowing operations. The vegetative cover is vital for control of erosion and mowing operations shall not cause rutting, create wheel paths, or otherwise disturb existing turf. Contractor shall report any animal burrows, slides, wet areas or other unusual conditions observed while mowing to the COR.

1.1.3. QUANTITIES AND TIME ALLOWED.

AREAS, ACREAGES, QUANTITIES, TIME ALLOWED

MOWING AND TRIMMING SERVICES CLINTON LAKE

Areas Estimated

Acres

Maximum No. of

Mowings

Time Allowed to Complete Mowings

Parks and Day Use Areas – Including Bloomington East (Cedar, Hickory, Walnut, and Oak Parks, Beach, and Boat Ramp Day Use Areas), Bloomington West, Woodridge, Rockhaven, and Overlook Parks

208 12 4 days

Dam and Outlet Roadsides 22 12 1 day Lagoons – Bloomington Park and Overlook Park

13 3 1 day

Dam Embankment 97 5 2 days Outlet Roadside Slopes 5 2 0.5 day

Acreages shown above are estimated and include areas within the park boundaries that are both grassed and non-grassed areas composed of roads, campsite, and facilities. The Contractor shall be responsible for determining all acreages and conditions affecting the performance of the work.

Number of mowings listed in the Contract Line Item Numbers (CLINs) in Section B is an estimated number and is determined by seasonal conditions not to exceed the maximum number.

The term “required services” as applied to time allowed shall be deemed to include all trimming and debris removal services.

1.2. ANNUAL COORDINATION MEETING. The Contractor shall meet (in person or via telephone) with the COR annually prior to commencing services in April.

2. SCHEDULE AND HOLIDAY MOWING. The Contracting Officer’s Representative (COR) determines when the mowing services will be required/ordered and will provide a tentative and estimated schedule at the beginning of the mowing season. The Government anticipates that a mowing order for all PARK areas will be placed prior to the Memorial Day, Fourth of July, and Labor Day holidays.

3. SERVICE DELIVERY SUMMARY. The Contractor service requirements are summarized below.

Item

PWS

Paragraph Performance Standard Surveillance Method

Maintain Improved Grounds

1.1

Grass is maintained within proper height for its area. Sod is healthy, looks well maintained, and is not damaged.

All trimming and clipping removal is completed per PWS.

100% inspection or random inspection

Annual Coordination Meeting

1.2 No error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Quality Control Plan 5.1 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Accident Prevention Plan

5.6.3 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide Contractor Worksheet Forms and keys to gated areas under this contract. Contractor shall be responsible for unlocking/locking gated areas as needed to access the area to be mowed.

5. GENERAL INFORMATION.

5.1. QUALITY CONTROL. The Contractor shall develop, submit for COR approval, and maintain a quality control program to ensure mowing and trimming services are performed in accordance with established Best Commercial Practices and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 3, Service Delivery Summary. As each area is serviced, the Contractor’s representative shall complete that portion of the Contractor’s Worksheet indicating the time services were completed and number of employees working the serviced area. Completed worksheets shall be signed and delivered, as directed by the COR.

5.2. QUALITY ASSURANCE. The government will periodically evaluate the Contractor’s performance in accordance with the attached Quality Assurance Surveillance Plan.

5.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

5.4. HOURS OF SERVICE PERIODS. Mowing shall be conducted weekdays Monday through Friday 7 am to 8 pm unless approved in advance by the COR. Work will not be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the COR.

5.5. SECURITY REQUIREMENTS. The Contractor shall safeguard keys issued to perform the services required by this contract. All keys shall be returned to the Government upon request and/or completion of the contract.

Failure to return keys shall result in withholding of payment. The Contractor shall open and close gates within the contract boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

5.5.1. ANTITERRORISM / OPERATIONS SECURITY REQUIREMENT

All contractor and all associated sub‐contractors employees shall comply with applicable security policies and procedures at the contracted work location (provided by the authorized Government representative). All contractor and all associated sub‐contractors employees will carry a Government issued photo ID for personal identity verification requirements. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at the applicable contracted work location change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

5.6. SPECIAL REQUIREMENTS.

5.6.1. SAFETY. Some of the areas to be mowed and trimmed receive heavy use. Campers and day-users will be present on weekdays. It will be necessary for the Contractor to perform the work in close proximity to camping vehicles and camping units, sewer lines, electrical cords, water hook-ups, fishing equipment, and/or camping equipment. All mowers shall be equipped and maintained with safety chains, discharge-deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers. If operating equipment within 50 feet of campers or their property, the ground speed of the equipment shall be reduced to a “safe and reasonable rate.” The final decision of what is “safe and reasonable” shall be that of the COR. Claims of damage from operation of the Contractor’s equipment shall be settled promptly. When damage occurs from the Contractor’s equipment, the Contractor shall contact the party sustaining the damage and project personnel as soon as possible.

5.6.2. Contractor personnel shall present a neat appearance and be fully clothed at all times while performing services ordered under contract. “Fully Clothed” shall be deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the safe performance of services.

5.6.3. Prior to beginning work on this contract the Contractor shall have an approved Accident Prevention Plan.

This plan shall be in accordance with the most recent EM 385-1-1 dated 30 November 2014. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving shall be practiced to prevent vehicle accidents and property damage.

5.6.4. The Contractor shall prepare an Activity Hazard Analysis (AHA) for each work activity. The AHA will define the activities being performed and identify the sequences of work, the specific hazards anticipated and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. All AHAs shall be submitted as part of the Accident Prevention Plan.

5.6.5. FLOOD CONTROL. Occasional retention of floodwater may inundate portions of the public use areas, or access roads thereto, being serviced by this contract. In the event that inundation affects the Contractor’s ability to accomplish all work in accordance with this PWS, the Contractor shall promptly notify the COR. The Government may request the Contractor submit a pricing proposal covering the unserviceable or affected portion of work in order that an equitable adjustment to contract price can be negotiated.

5.6.6. The Government reserves the right to install/place additional trees, signs, facilities, equipment, etc. necessary for the maintenance/upgrading of facilities. The Government may, at no additional charge, increase the number of items around which mowing and trimming is required.

5.6.7. Various roads and/or the road across the dam may be closed from time to time during the life of this contract.

The closure of the roads may continue for several months under certain flooding, construction, and/or maintenance circumstances. The Contractor shall be prepared to take an alternate route during these times, at no additional cost to the Government.

5.6.8. Required Insurance. The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

Type Amount

Worker’s Compensation Coverage complying with applicable state statute Employer’s Liability Minimum amount of $100,000 General Liability on Comprehensive Form of Policy

Minimum limits of $500,000 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automotive Liability

Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

Coverages required above are minimums. If State Statute requires higher limits of coverage, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting: KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484, Division of Workers Compensation, 913-296-3071.

Please see Attachment A for maps of the mowing areas.

(End of Performance Work Statement)

QUALITY ASSURANCE SURVEILLANCE PLAN

(EXAMPLE)

Contract Number: <insert contract number>

Contract Description: Mowing services at Clinton Lake

Contractor’s name: <insert Contractor’s name> (hereafter referred to as the Contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored?

How monitoring will take place.

Who will conduct the monitoring?

How monitoring efforts and results will be documented.

This QASP does not detail how the Contractor accomplishes the work. Rather, the QASP is created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the Contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the Contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the Contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Assigned KO: <upon award, enter name> Organization or Agency: U.S. Army Corps of Engineers – Kansas City District Telephone: <enter number> Email: <enter address>

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Rolf J. Harms Telephone: (816) 389-3790 Email: rolf.j.harms@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the Contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Kevin Finch Telephone: (785) 218-2633 Email: kevin.a.finch@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the Contractor serve as the Contractor’s Program Manager and Task Manager for this contract. <Communication should occur with them during QASP development. It will help if they review the draft QASP and accept the final version.>

a. Program Manager – <upon award, enter name> Telephone: <enter number> Email: <enter address>

b. Task Manager - <upon award, enter name> Telephone: <enter number> Email: <enter address>

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 3 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL).

Item

PWS

Paragraph Performance Standard Surveillance Method

Maintain Improved Grounds

1.1

Grass is maintained within proper height for its area. Sod is healthy, looks well maintained, and is not damaged.

All trimming and clipping removal is completed per PWS.

100% inspection or random inspection

Annual Coordination Meeting

1.2 No error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Quality Control Plan 5.1 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Accident Prevention Plan

5.6.3 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the Contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the Contractor’s performance in meeting a specific performance standard/AQL.

a. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

PWS 1.1

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services.

May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

PWS 1.1, 1.2 and 4.1.

c. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

PWS 1.1.

Surveillance results may be used as the basis for actions (to include payment deductions) against the Contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

Exceptional:

Performance significantly exceeds contract requirements to the Government’s benefit.

Satisfactory: Performance meets contractual requirements.

Unsatisfactory: Performance does not meet contractual requirements

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the Contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the Contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor has to present this corrective action plan to the COR. The Government shall review the Contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, as specified in the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the Contractor to assess performance and shall provide a written assessment.

Prepared by:

Signature – Contracting Officer’s Representative

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-APR-2023 TO

14-APR-2024

N/A USACE, KANSAS CITY +

RJ HARMS

CLINTON LAKE PROJECT OFFICE 872 N

1402 RD

LAWRENCE KS 66049-9048

816-389-3790

966246

0002 POP 15-APR-2023 TO

14-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 15-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 15-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 15-APR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 15-APR-2024 TO

14-APR-2025

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 15-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 15-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 15-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 15-APR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.217-5 Evaluation Of Options JUL 1990 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.223-19 Compliance with Environmental Management Systems MAY 2011 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-23 Assignment Of Claims MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

NOV 2021

52.233-1 Disputes MAY 2014 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7017 Accelerating Payments to Small Business Subcontractors-- Prohibition on Fees and Consideration

JAN 2023

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (13) [Reserved]

XX (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2021) of 52.219-9.

____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

XX (19) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) (15 U.S.C.

657f).

____ (22) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (OCT 2022) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

XX (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

XX (28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

XX (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

XX (30)(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

XX (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

XX (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

____ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

____ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

XX (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (36) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

____ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(JUN 2016) (E.O. 13693).

____ (40)(i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (41)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-14.

____ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

____ (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-16.

XX (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.

13513).

____ (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

____ (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

____ (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

XX (48) (i) 52.225-1, Buy American--Supplies (OCT 2022) (41 U.S.C. chapter 83).

____ (ii) Alternate I (OCT 2022) of 52.225-1.

____ (49)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (DEC 2022) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I [Reserved].

____ (iii) Alternate II (DEC 2022) of 52.225-3.

____ (iv) Alternate III (JAN 2021) of 52.225-3.

____ (v) Alternate IV (OCT 2022) of 52.225-3.

____ (50) 52.225-5, Trade Agreements (DEC 2022) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

____ (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

____ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150

____ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C.

5150).

____ (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

____ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

____ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

XX (58) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

XX (59) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

XX (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

____ (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

____ (63)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C.

55305 and 10 U.S.C. 2631).

____ (ii) Alternate I (APR 2003) of 52.247-64.

____ (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

XX (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

XX (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O.

13658).

_____ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

_____ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an…