B.08.02 W912GB21Q0011 FY21 Adazi Encroaching Vegetation.pdf

W912GB21Q0011

COMBINED SYNOPSIS/SOLICITATION

FY21 Adazi Encroaching Vegetation Removal, Adazi, Latvia

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

W912GB21Q0011 for FY21 Adazi Encroaching Vegetation Removal, Adazi, Latvia

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2020-09.

This solicitation is unrestricted (full and open competition) under the NAICS Code of 562910, Remediation Services.

All prospective quoters must be registered in the System for Award Management (SAM) at www.sam.gov prior to submission of quotes to be eligible for award. Lack of SAM registration will make a quoter ineligible for award.

**SAM NOTARIZED LETTER PROCEDURES: An original, signed, and notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number is now required before a new SAM.gov entity registration is activated or an existing entity is updated or renewed. The notarized letters MUST BE POSTAL SERVICE MAILED (not emailed or faxed) to the "FEDERAL SERVICE DESK" and must contain the information outlined in the "instructions for domestic entities" or "instructions for international entities" located at https://www.gsa.gov/about- us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment- iae/sam. Templates for appointing an Entity Administrator are included within the respective instructions.**

The government request quotes for the following services (See Performance Work Statement for more details):

Table 1 Price Schedule

Item No.

Description

Quantity

Unit

Amount (Euros)

BASE ITEMS

Task 1 Work Plan, UXO Inquiry, KOM & Progress Reporting

1 Job

0002 Task 2 Mob/Demob 1 Job

0003 Task 3 Trail Repair and Maintenance 1 Job

0004 Task 4 Completion Report and Maintenance Guide

1 Job

0005 Contractor Manpower Reporting 1 Job

BASE TOTAL

OPTION ITEMS

Item No.

Description

Quantity

Unit

Amount (Euros)

0006 Option 1 Vegetation Removal at 2 Target Pits 1 Job

0007 Option 2 Vegetation Removal at 5 Target Pits 1 Job

0008 Option 3 Vegetation Removal and Reseeding at Vehicle Targets

1 Job

OPTIONS TOTAL

TOTAL BASE PLUS OPTIONS CLINs 0001-0008

Supplies/ Services will be inspected/accepted at:

Table 2.

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government

Provisions 52.212-1, Instructions to Offerors – Commercial, 52.212-2, Evaluation -- Commercial Items, and 52.212- 4, Contract Terms and Conditions -- Commercial Items apply to this acquisition along with any listed addenda to the provisions.

Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items. For quoters with a current registration in the System for Award Management (SAM), complete paragraph (b) of the provision and submit with the response to the RFQ.

52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS (JUN 2020) – ADDENDUM

Quotes shall include the following:

1. Company Name:

2. Address / Telephone No.:

3. NCAGE/Cage Code (or DUNS, both from SAM):

4. Point of Contact – Name, Phone, Email:

5. Quote – Enter the information on the Table 1 Price Schedule.

6. Evaluation submittals per 52.212-2 (below):

a) Technical Approach & Past Performance

b) Past Performance submittal

c) National Competitive Bidding Plus Requirements submittal

NOTE: A quote failing to provide all of the required elements of 5. and 6. above may not be considered, therefore, quoters are encouraged to read FAR 52.212-2 carefully to ensure its quote is complete prior to submitting.

Quote Submissions: Quotes are due no later than Thursday, September 9, 2021 at 14:00 hours Central European Summer Time (CEST). Quoters are responsible for verifying receipt of their quotes to this office before offer due date and time.

Quotes shall be emailed to: Lorraine.Q.Laurente@usace.army.mil and Ryan.S.Shoemaker@usace.army.mil.

Quoters with technical inquiries and any other questions shall submit their inquiries via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet. The project number is: W912GB21Q0011. The bidder inquiry key is: 4AUV2A-68FNXS

Quoters are requested to review the PWS and Plans in their entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The Government reserves the right to decline addressing certain questions.

Further, no questions, unless in the Government’s interest, will be answered any later than 7 calendar days prior to the stated deadline for quotes. All quoters are encouraged to register on ProjNet for alerts to stay abreast of Q&A’s that are posted in reference to this Solicitation. Only self-registered users on ProjNet can submit and review inquiries. To self-register, go to the webpage, click BID tab, select Bidder Inquiry, select agency USACE, enter the key for this Solicitation listed above, and your email address. After initial login, enter all the required information to create your user ID. Verify the information on the next screen and from there you may submit and view inquiries. Those submitting inquiries will receive a system generated email notification when their inquiry has been processed and answered. It is the quoter’s responsibility to monitor for inquiries and responses.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a purchase order resulting from this solicitation to the responsible quoter, whose quote conforming to the solicitation, will the best value to the Government non-price and price factors considered.

Quotations will be evaluated using the following factors:

1. Past Performance – Quoters shall submit a completed Past Performance Questionnaire (PPQ) or CPARS report that demonstrates in sufficient detail two (2) examples of previous project experience with site investigations and reporting completed using U.S. standards, within the last five (5) years. The completed PPQ or CPARS report shall include the past performance ratings received on these projects. The quoter shall provide dates and pertinent information to demonstrate how they are comparable to this requirement in size and complexity. The quoter shall include points of contact, titles, telephone numbers, and email addresses (if available) for all references. A higher rating will be received for similar project experience completed in Italy.

Quoters may also submit an accompanying narrative to describe the projects submitted under past performance. Please note that the accompanying narrative is limited to 2 pages for each project submitted.

Quoters may provide explanation on problems encountered on past projects and the corrective actions taken by the offeror.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through CPARS, using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the quoter’s proposal, inquiries of owner representative(s), FAPIIS, telephone interviews with organizations familiar with the quoter’s performance, Government personnel with personal knowledge of the quoter’s performance capability, and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the quoter.

Evaluation Methodology:

Exceptional: The quoter will receive a rating of Exceptional for past performance that demonstrates successful completion of multiple similar purchases on all references, additional information retrieved from CPARS, and additional information received by the Contracting Officer that is favorable.

Acceptable: The quoter will receive a rating of Acceptable for past performance that has at least one reference that demonstrates successful completion of similar purchases, additional information retrieved from CPARS, and additional information retrieved from CPARS, and additional information received by the Contracting Officer, that is favorable.

Unacceptable: The quoter will receive a rating of Unacceptable for past performance that does not demonstrate at least one

(1) successfully completed similar purchases on the references submitted, and the additional information from CPARS, and additional information received by the Contracting Officer is either not relevant or is not favorable.

2. Price - The quote shall be inclusive of all costs to perform the work specified in the PWS.

After a preliminary consideration of all quotations, the government will identify from all quotations one that is the most advantageous to the Government, all non-price and price factors considered. All quotations will be evaluated based on the evaluation factors described above.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FY21 Adazi Training Area Encroaching Vegetation Removal Adazi, Latvia

Date: 1 JUNE 2021

1. INTRODUCTION

1.1 Project Description

The purpose of this project, as described in this performance work statement (PWS), is to provide all labor, materials, equipment, and services required for completing training area trail reconfiguration, vegetation removal, and erosion control at Adazi Training Area (ATA), Latvia. This area is part of the Natura2000 European Union (EU) Directive for protection, in particular, dry sand habitats - Dry sand heaths with Calluna and Empetrum nigrum (EU Code 2320) and

Fixed coastal dunes with herbaceous vegetation ("grey dunes") (EU Code 2130*). All work will be performed in a matter to minimize damage or even enhance the habitat where possible.

Work at this site is being conducted in accordance with:

a) Overseas Environmental Baseline Guidance Document (OEBGD), Jun 2020

b) Unified Facilities Guide Specifications (UFGS), Oct 2020

1.2 Project Objective

This project is required to rehabilitate existing trainng area trails for wheeled vehicles. Withough regular maintenance, trails can deteriorate and cause erosion and limit access. In addition, option tasks are included to remove excessive vegetation growth on and around training targets. Current conditions severly limit use of the target area. If improvements are not done, Training Area (TA) access will continue to decrease until it is no longer useable.

1.3 Site Description

Adazi Training Area is located approximately 35 kilometers (km) northeast of Riga, Latvia, a few kilometers northeast from Lake Lilaste. The area aournd the targets is considerd flat, covered with the natural grass vegetation. Trails of gravel and crushed stone are used to access the targets. Field work is difficult in wet conditions. Vegetation removal must take place between July and March to protect nesting birds.

DESCRIPTION OF WORK

This section describes the specific tasks to be accomplished as part of this PWS.

Work Plan, UXO Inquiry, KOM, & Progress Reporting

Task 1.1 Work Plan (WP) & Health & Safety Plan (HASP)

The Contractor shall develop a Work Plan which describes the following:

a) Health and Safety Plan to include health, safety, and emergency response measures to be observed while conducting field activities (see section below);

b) Actions taken to obtain required permits & authorizations to conduct field activities;

c) Construction equipment and material storage facilities to be used;

d) Locations where trail and drainage features will be constructed, repaired, and/or upgraded;

e) Detailed descriptions and engineering diagrams of all work to be completed (e.g., grading, contouring, etc.);

f) Means and methods to be used to construct, repair, and/or upgrade drainage features;

g) Specifications for materials to be used during the maintenance, repair, and/or upgrading of the trails;

h) Names of all field personnel and subcontractors, including their functions, responsibilities, qualifications, and contact information;

i) Daily Progress Report format; and

j) Results of the UXO inquiry

A tentative project schedule shall be developed in coordination with the USACE-PM, Local Training Area

Coordinator (LTAC), and USACE Field Engineer (QAE) to avoid impacts to training area activities. The schedule will outline the major tasks and, if applicable, the sub-tasks, the duration (start date / duration / end date), the inter-relationships between those tasks/sub-tasks, the critical path, and the overall time-line for the project (start date / duration / end date). Dates and durations on the project schedule shall be calendar days after the notice to proceed

(AWARD) is issued.

The schedule will not be revised without USACE approval. In the event the period of performance (POP) is extended, the contractor will revise the schedule to account for the time extension and provide the revised project schedule with the next scheduled progress and status report. A tentative schedule shall be brought to the Kick-off meeting for discussion and will be included in the final work plan.

The Contractor is advised to understand that multiple national personnel use the site, and such entities may have planned activities. However, the Contractor must agree to communicate through the USACE-PM and LTAC for all site related actions and information.

The Contractor shall provide material specifications for each proposed material required to be brought in from off site as part of the Work Plan. The material may not be delivered to the site until approved by the Contracting Officer’s

Representative (COR).

Health and Safety Plan (HASP)

The Contractor shall prepare a HASP to cover the proposed work. The plan shall be in compliance with the Host

Nation safety requirements (Latvian Labor protection law and Labor protection requirements when performing construction works No. 92) and United States Army Corps of Engineers (USACE) requirements in EM 385-1-1 (2

March 2015). The plan shall address the potential hazards that the proposed work may present to Contractor personnel and the Training Area personnel. The Contractor shall clearly outline what precautions shall be followed during the performance of the control work to avoid these hazards and, in case of injury, the emergency response. The health and safety plan shall be prepared in compliance with HN and US Regulations.

The HASP will address potential hazards that the project activities may present to the Contractor’s personnel as well as to all site personnel. The plan will detail personnel training and responsibilities, project equipment, and other applicable procedures and protocols for maintaining complete project safety. Any actions required to protect the surrounding community and other third parties (e.g. site visitors) will be discussed.

General data

Description of site

Determination of substances and risk analysis

Risk assessment

Universal protective measures

Work area and task-oriented protective measures

Measurement concept for the monitoring of work place conditions

Disposal (e.g. of course rubbish and organic debris)

Documentation and certificates

Incorporation of the measures described in the health and safety plan into the design and specifications for the excavations if required.

Route map to hospital(s) closest to all field sites.

Spill Response Plan

COVID-19 protections for employees.

The plan will detail personnel training and responsibilities, project equipment, decontamination, medical surveillance and other applicable procedures and protocols for maintaining complete project safety. Any actions required to protect the surrounding community and other third parties (e.g. site visitors) will be discussed. The plan should be prepared and approved by the Contractor’s lead in work safety.

The WP and HASP must be submitted and accepted in accordance with Table 1 before field work can commence.

Task 1.2 UXO Inquiry

The presence of unexploded ordnance (UXO) in the Adazi Training Area is expected to be low. However, the

Contractor must conduct geophysical surveys as required to identify and avoid any obstructions where intrusive work will occur, such as vegetation removal. Surveys will only be conducted for the purpose of avoidance. If the Contractor does discover any potential UXO in these areas during work, work shall stop immediately, the job site will be evacuated, and Range Control shall be called immediately. Questions about UXO safety should be addressed to the

7thATC Safety Office listed in the Points of Contact Section of this document.

Results of surveys should be included in Progress Reports.

TASK 1.3 Kick off Meeting

A Kick-off Meeting (KOM) shall be scheduled at the local training area (LTA) or at an alternate location within 10 days of the date of Award. The Contractor shall provide a briefing on the project schedule and a list of personnel to be involved, and explain the intended approach in executing the contract. The Contractor shall coordinate the meeting with the USACE PM, local LTAC, and QAE. Contact info for the various POCs will be discussed. A site visit shall be held immediately after the KOM.

An electronic Memorandum for Record of the meeting minutes shall be submitted, in English, within 5 calendar days of the event.

TASK 1.4 Progress Meetings and Status Reports

Progress meetings shall be held on a monthly basis once field work begins. The Contractor shall provide briefings at the training area. Meetings should be in-person; however virtual meetings are acceptable if COVID-19 conditions necessitate it. The Contractor shall be responsible for scheduling the meetings and providing the virtual conference location when necessary. The briefings shall describe the challenges encountered and the corrective actions to be taken by the Contractor to ensure that the quality of the product and the schedule are met. Meeting minutes shall be provided by the Contractor and distributed to USACE-PM, LTAM, and QAE within 5 calendar days of the event.

Once field work begins, the Contractor shall create and submit an email every week to recipients listed in Table 1.

This email shall include a summary of the following:

Work that has been accomplished during the current reporting period;

Work planned for the next reporting period; and

Issues that might delay the schedule (if any)

Verification that photos have been made for the record

After field work is complete, the status reports are only necessary when submitting an invoice.

TASK 1.5 Permits

The Contractor shall be responsible for coordinating with U.S. and Host Nation Government entities to obtain any permits and approvals that are required to conduct work specified in this PWS. The Contractor shall be responsible for preparing such documents, performing such coordination, and attending any such meetings that may be necessary to obtain required permits and approvals.

Deliverables for Task 1

• Work Plan with HASP (Task 1.1)

• Meeting minutes (Tasks 1.3, 1.4)

• Progress Reports with results of any UXO survey and permits obtained (Tasks 1.2 1.4)

Task 2. Mobilization / Demobilization

Task 2.1 Mobilization

The Contractor shall coordinate with the QAE to identify a staging area that the Contractor may use for the duration of the project. The contractor shall take photographs, prepare a written description, and create a simple sketch of the area to document its conditions prior to mobilization. The Contractor is responsible for leaving the staging area in the same condition after de-mobilization from the site.

The Contractor shall mobilize all equipment and materials needed to execute the work in this PWS, including spill prevention and response materials, employee support and sanitary facilities, and appropriate waste disposal containers.

It is the Contractor’s discretion to leave or not leave equipment and materials overnight or during periods of non-work

(e.g., weekend and holidays) while the project is in progress.

The Contractor is responsible for establishing appropriate stormwater management and erosion control measures for the staging area and construction areas to prevent ponding/flooding, erosion, and pollution of surface waters.

During each day of field work, the Contractor shall have personnel on site capable of speaking fluent English and

Latvian.

Task 2.2 Demobilization

Once the Contractor is near the end of the field work to be completed, they will notify the USACE-PM, LTAC, and

QAE to arrange a final site inspection. During the inspection the Contractor will review the work elements performed, demonstrate examples of completed work, identify areas where work did not fully comply with the requirements, and demonstrate that any staging areas will be returned to their pre-mobilization condition as documented by the

Contractor’s site condition memo.

Any areas requiring additional attention to meet the requirements of the PWS will be identified and documented, and the Contractor will propose a remedy. Once a remedy has been agreed to and completed, the Contractor will provide documentation (e.g., photos, etc.).

Once the government has accepted the work as complete, the Contractor can complete the removal of any residual materials (unless they are property of the US Government), equipment, temporary facilities, and other items brought to the site by the Contractor. The Contractor will reasonably restore staging areas to their original condition and remove all waste generated by the Contractor.

Deliverables for Task 2

• Site Condition Memo (Task 2.1)

Task 3. Trail Repair and Maintenance

Task 3.1 Trail Rehabilitation and Maintenance (5025 meters)

Erosion has washed away trail surfaces and invasive vegetation encroachment has degraded the trails in this training area. Water drainage systems have become clogged or damaged. All of which limit accessibility and restrict opportunities for unit training.

There will be a pre-bid site visit scheduled for this project. The contractor is responsible for inspecting the site, taking and confirming all measurements and qualities. All material removed shall be hauled off unless specifically noted.

The contractor shall comply with applicable Host Nation work standard. The contractor shall comply with the Safety and Health (SIGE 1998) requirements. All utility outages shall be coordinated with local LTAC at least two weeks prior.

Contractor is responsible for obtaining all work permits, including digging permits.

At a minimum, the following principle items shall be accomplished on this project:

Clearing invasive brush to ground level.

Re-establish water drainage systems.

Clean, flush, and repair dams, catch basins, and culverts.

Regrade trail (5025m) to allow better access to military vehicles.

Trail shall be 5m wide when finished, with 1 m vegetation cleared on both sides, and vegetation clear to a height of 5m above the trail surface.

Angle, level, or otherwise enhance trail shape to improve runoff.

Only materials from same geologic area shall be used to enhance the trail. No limestone shall be used.

Contractor shall complete all other work necessary to accomplish the above items.

All Trail work and vegetation removal must be completed by 15 March, 2022.

See Enclosures 1-6 for description and locations.

Task 3.2 Seeding

The Contractor shall apply grass seed over all areas where vegetation removal or equipment staging has left ground without at least 50% vegetated cover in this project including mobilization area. Seeding density is 3 kg per 100 square meters. Seed must be spread during September-November or March-May. Thin layer of soil shall be raked over seeds. Spreading seed outside these times must be approved by the USACE-PM. Seed mix must be predominantly native species for Latvian grasslands, see list of acceptable species in Enclosure 7.

Any disturbed area that is greater than 25 sqm with a slope greater than 2:1 (horizontal:vertical) shall have UV resistant geotextile installed, with seeding added over the surface.

Any variation must be approved by the USACE-PM or QAE.

If insufficient grass has sprouted (<75%) by July following seeding, the Contractor shall perform another round of seeding in the September-November period immediately following. If the ground has hardened, the Contractor shall till the soil to a depth of 5cm before applying seed.

Task 3.3 Remove Vegetation (2 Areas)

Trim all vegetation so it does not exceed .5 meters above ground in an area comprising 8 hectares. No trees are known to be in these areas at this time.

Vegetation is Category 2, which is defined as 1 to 3 meters in height. Will require heavier equipment such as a tractor with a brush clearing attachment or excavator with brush mulching apparatus. All vegetative debris must be removed from the site and disposed of in accordance with Host Nation requirements. Method of disposal should be documented in Daily Production Reports. Area cleared shall be documented in a shapefile (see Attachments 5 and 6).

Task 3.4 Daily Production Reports

Each day in the field, the contractor will document names of employees on site (including those of subcontractors), weather conditions, materials delivered or removed from the site, equipment delivered, in use, or removed from the site, any safety incidents. An electronic copy shall be sent to the USACE-PM, LTAC, and QAE no later than the end of the next business day.

Additional Requirements:

All transitions from one type of road surface to another, including existing road surfaces that are not part of this PWS, shall be smooth with no more than a 20% grade in the transition.

Wherever indicated by visible natural drainage features, constructed drainage swales will be integrated into natural drainage features.

Deliverables for Task 3

• Daily Production Reports (Task 2.6)

Task 4. Completion Report and Maintenance Guide

Task 4.1 Maintenance Guide

The Contractor shall prepare a Maintenance Guide to assist with future site protection. The Guide shall include all maintenance trails to all targets, not just those maintained under this task over. Contractor shall include a timeline for routine maintenance and what that maintenance should entail. Any areas where typical trail maintenance is insufficient for long term sustainability, for instance, very wet or steep ground, shall be highlighted and the difficulty described.

Versions shall be provided in both English and Latvian.

Task 4.2 Completion Report

The Contractor shall prepare a Completion Report once all field activities are complete. The Completion Report shall summarize the work completed, identify any deviations from this PWS (original task, changed task, and reason for change), explain any problems and the resolution, and identify any lessons learned that could be applied to future projects.

The Completion Report shall contain the following elements:

• Project Description

• Final Schedule (as performed)

• Total quantities and types of materials used

• List of equipment used

• Photo Documentation

• Waste Disposal Records

• Safety Incident Reports

• Daily Production Reports

The Completion Report shall also contain maps and photos showing the locations of the maintained areas. GIS shape files and GPS points shall be included within the electronic version of the report documenting where the work was conducted and the location of all culverts and concrete pads. Each piece of work will be documented with photos.

Photos will be taken before, during, and after construction. Photos will be taken from the same photo point, and they will be logically labelled. Photos will be submitted in JPG format with the completion report.

Deliverables for Task 4

• Maintenance Guide (Task 4.1)

• Completion Report (Task 4.2)

OPTION 1. VEGETATION REMOVAL AT 2 TARGET PITS

The training area includes forty one (41) targets of different dimensions. Target pits are made of concrete, but some have become obscured and unusable by encroaching vegetation. The specific targets for this task will be identified at award. All vegetation within 100 m of center of target pit shall be trimmed to .5m above ground level. Shrubs shall be removed to include the root, then the area immediately reseeded. All other seeding requirements of Task 3 shall be followed.

Photos should be taken as described in Task 3.

Deliverables for Option Task 1

Field Status (Status Reports Task 1.4, Production Reports Task 3.4)

Before and after photos of target pit vegetation (included with Completion Report Task 4.2)

OPTION 2. VEGETATION REMOVAL AT 5 TARGET PITS

The training area includes forty one (41) targets of different dimensions. Target pits are made of concrete, but some have become obscured and unusable. The specific targets for this task will be identified at award. All vegetation within 100 m of center of target pit shall be trimmed to .5m above ground level. Shrubs shall be removed to include the root, then the area immediately reseeded. All other seeding requirements of Task 3 shall be followed.

Photos should be taken as described in Task 3.

Deliverables for Option Task 2

Field Status (Status Reports Task 1.4, Production Reports Task 3.4)

Before and after photos of target pit vegetation (included with Completion Report Task 4.2)

OPTION 3. VEGETATION REMOVAL AND RESEEDING AT VEHICLE TARGETS

The training area includes thirty five (35) vehicle targets. Mounded areas in front of these targets are overgrown with vegetation and soil build-up. Contractor shall remove all shrubs in in the visual line of each target, approximately 50 sqm per target. Contractor shall use a small digger to reduce overall soil build-up by up to 1 meter, and reseed as necessary. Seeding shall be done to the specifications in Task 3.

Photos should be taken as described in Task3.

Deliverables for Option Task 3

Field Status (Status Reports Task 1.4, Production Reports Task 3.4)

Before and after photos of each target area altered (included with Completion Report)

DELIVERABLES

a) All submissions shall be in English, unless otherwise noted in writing.

b) All submittals must incorporate all review comments from the previous submittal unless withdrawn in writing by the reviewer.

c) All submittals must be in the office of those listed in Table 1 on or before submittal deadline.

d) Completion of all tasks at the end of the mentioned time frame shall constitute 100 % of service requirements.

e) All reports shall be submitted to the USACE-PM, and LTAC. The reports shall include description of the location, site conditions, description of work, analyses of the samples with interpretation and recommendations, as well as photos and drawings.

f) The preliminary reports shall be submitted electronically in PDF or MS Word Format for government review comments.

g) All Geospatial Data shall be as follows:

a. Delivered in native ‘original data’ file format (Microsoft Office 07 or later, AutoCAD R13 or later, Microstation ver.7.0 or later) and shall also be submitted in printable Adobe PDF format.

b. All geospatial data submitted must be compatible with the Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE), formerly known as the Tri-Service Spatial Data

Standards, as well as all applicable Federal Geographic Data Committee (FGDC) standards.

c. All digital vector map layers created under this Contract will be compatible with Environmental

Systems Research Institutes (ESRI) ArcInfo / ArcView geographic information systems.

d. All raster GIS data layers and digital pictures created under this Contract will be provided in an

ERDAS Imagine, Arc GRID, or Tagged Image File (TIF) format.

e. Electronic drawings will be submitted in both vector and raster formats.

h) CD Deliverables shall be as follows:

a. Contract number

b. Contractor name

c. Project Title and Location

d. Final CD’s shall have a copy of all the data in PDF-format.

i) Hard Copy Deliverables shall be as follows:

a. A4 white bond paper, double-sided, and neatly bound in a binder. In the event some pages are required to be larger than A4 (e.g. for clarity on a map), the pages shall be neatly folded to the

A4 size. Pages that are larger than A3 shall be neatly folded and inserted into plastic page protectors.

b. The footer for all documents shall include the following information: page number, project site, and the Contractor’s name.

j) Electronic Deliverables shall be as follows:

a. Files greater than 5MB in size shall be submitted via CD or DOD SAFE.

b. Filenames shall contain no spaces or special characters except for the underscore character.

c. Copied directly onto the required media; files transferred by means of a backup utility are unacceptable.

d. An external label must be on each piece of digital media submitted. The label shall contain the contract number and date, sequence number of the media (if multiple media are being submitted

(e.g. Disk 1 of 3), and company name with POC name and phone. Additional information may be included as necessary.

e. An original letter with handwritten signatures certifying that the electronic files being submitted are the same files, with the same settings, used to produce the hard copies must accompany all electronic deliverables.

Table 1: Deliverables

Comments Schedule (Calendar Days) Number of Copies (English / Latvian)

Tasks 1-3: WP, HASP, Schedule, Meetings, UXO Inquiry

Kick Off Meeting (KOM), with schedule Within 7 days of Award

Electronic copy to USACE-PM, COR, QAE, LTAC (1/0) Site Visit / Work Plan

Meeting (with draft Work

Plan)

Within 14 days of Award

Government review 7 days after submittal of draft WP

Final Work Plan Within 7 days of receipt of Gov.

comments

Electronic copy to USACE-PM, COR, QAE, LTAC (1/0) Production Reports Daily during field work

Status Reports Weekly during field work

Meeting Minutes Within 5 days of meeting

TASK 4: Completion Report

PERIOD OF PERFORMANCE

This project is for a period of performance of 230 days from date of award.

Trail maintenance and vegetation removal must take place between July and March.

If Options are not awarded at time of base task award, the Government reserves the right to exercise options with 3 days notice. Option Tasks 1-3: Period of performance 30 days from date of award. Must be awarded by 15 February

2022 to allow time to complete Field Work. There will no change to basic contract POP.

Table 2: Period of Performance Schedule

Requirement Delivery Schedule

(Calendar Days after Award) % Complete

Task 1

Kick Off Meeting (KOM), with schedule 14

Draft Work Plan 14

Final Work Plan Within 7 days of Government

Comments 5%

Production Reports Daily during Field Work

Status Reports Weekly during Field Work

Meeting Minutes Within 5 days of meeting

Draft Completion Report, Maintenance Guide 30 days after end of field work Electronic copy to USACE-PM, COR, QAE, LTAC (1/0)

Government review 15 days after submittal of draft

Final Completion Report, with shape files

NLT 15 days after receipt of Gov.

comments

Electronic copy to USACE-PM, COR, QAE, LTAC (1/0)

Photo CD copy to LTAC, USACE-PM (1/0)

Final Maintenance Guide NLT 15 days after receipt of Gov.

Comments

Electronic copy to USACE-PM, COR, QAE, LTAC (1/1)

Hard copy to LTAC (2/2

Option Tasks 1-3

To be documented in Task 1 production & status reports and Task 3.

Task 3 Start Field Work After Gov approval of final WP

End Field Work 15 March 2022 75%

Task 4

Draft Completion Report 210 85%

Government review complete 15 days after draft received

Final Completion Report with GIS 230 100%

Option Tasks

1-3 End Field Work 15 March 2022 75%

Total Period of Performance is 230 days from date of award

ANCILLARY WORK ITEMS

a) Close coordination shall be maintained with the USACE Contracting Officer (KO), PM, COR, LTAC contacts to ensure prompt resolution of problems and to achieve a satisfactory end product.

b) Upon completion of all work for this contract, ownership and title to all original field notes, photographs, reports, documents, plans, data, drawings, specifications, and estimates produced will automatically be vested to the government.

c) The Contractor shall also maintain a record of all significant conferences, meetings, discussions, verbal directions, telephone conversations, etc. relative to this contract. The Contractor shall distribute copies to the

USACE-PM and LTAC within 10 calendar days of the event.

d) Any field work will require movement in an active military maneuver area where Unexploded Ordnance

(UXO) remnants may be encountered. If desired by the contractor, a 2 hour safety training class is available for workers at USAG Bavaria. The contractor would be responsible for scheduling this training with the 7th

ATC Safety Office, all travel expenses and employee time for this training.

e) The Contractor shall provide transportation for his/her personnel to, between, and within all fieldwork locations for this project.

f) U.S. Government property, services and supplies shall be for use only in performance of this contract.

GENERAL REQUIREMENTS

a) Personnel, equipment and materials

The Contractor shall provide all personnel, equipment, and materials necessary to perform all work specified in this PWS. The Contractor shall provide accredited engineers and other accredited professional staff as required to perform the PWS, and a single POC to serve as the Contractor’s Project Manager.

All services, supplies, PCs, materials (except those specified as to be furnished by the Government in this document) and labor necessary to perform the work and render the data and reports required under this contract are included in the lump sum price of this contract.

b) Public Disclosures

The contractor shall make no public announcements or disclosures to a third party, relative to information contained or developed in this contract. This applies also to U.S. Government-owned information made available to the Contractor.

c) Project Coordination and adjustments

The Contractor shall adhere to all requirements of the base contract. Close coordination shall be maintained with the U.S. Army Corps of Engineers Project Manager (USACE-PM) to ensure prompt resolution of problems and to achieve a satisfactory end product. The Contractor shall not take direction impacting cost or schedule from any person without the written direction from the Contracting Officer (KO).

Direction from the Contracting Officer will be in the form of a written modification, signed by the

Contracting Officer. For all tasks requiring additional or optional work, the Contractor shall submit a proposal containing individual cost and labor breakdowns for each optional task. The Contractor shall not incorporate into this project any instructions received (in writing or orally) directly from other governmental agencies, without written approval from the Contracting Officer.

d) Standards and Regulations

All Work shall comply with the German DIN, Guidelines of German Society of Engineers (VDI), local

Environmental Agency (LfU), Army Regulations. All safety and fire regulations pertain to this work.

e) Legal Standards

All work must meet US law, US Department of Defense (DoD) and Host Nation (HN) standards; in the case of a conflict, the more protective standards prevail. Any temporary work or staging areas that will be maintained for more than 1 working day must be provided with safety protection, such as temporary fences, signs, etc.

Neither the Contractor nor its personnel shall give news releases or conduct media interviews concerning the work performed under this contract. All inquiries from the public, media, etc. shall be directed to the

USAG Public Affairs Office. All data, reports, and material gathered and/or developed in the performance of the tasks listed in this contract shall be returned as the property of the U. S. Government and shall not be used or distributed by the Contractor, subcontractors, or employees on temporary duty without specific permission of respective USAG.

f) Antiterrorism (AT)/Operations Security (OPSEC) Requirements

Clause 1: AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to

Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Clause 2: Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by

DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Clause 4: Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT

5 calendar days after the completion of the training.

Clause 7: OPSEC Level I Training. All new contractor employees will complete Level I OPSEC Training within

30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA

OPSEC Officer in presentation form which will be documented via memorandum.

Contractor Manpower Reporting

The Contracto r sha l l r eport a l l Con trac tor labor hours ( inc luding subContrac tor labor hours) required for performance of services p rovided under thi s con trac t for the US Army Corps of

Engineer s v ia a secure data co llect ion si te . The Cont rac tor i s r equired to completely f i l l in a l l required da ta f ields using the fo llowing web address: h t tp : / /www.sam.gov Repor t ing inpu ts wi l l be for the labor executed dur ing the per iod of performance dur ing each Government f isca l year (FY), which runs October 1 through Sep tember 30. While inputs may be repor ted any t ime during the FY, a l l da ta sha ll be repor ted no la ter than Oc tober 31 of each calendar year of contrac t / ta sk order per formance .

STIPULATIONS

a) Reporting of Challenges

1. Immediate Notification. The Contractor shall notify the responsible USACE-PM within one work day of any potential challenges identified during the progress of the project that might negatively impact the on-time submittal of deliverables. Notification can be via telephone or brief email that shall be in English. If notification is made verbally, then the individual making the notification shall be an English-speaking individual.

2. Follow-up Notification. After reporting potential challenges, the Contractor shall analyze the situation and identify solutions to address those challenges. The Contractor shall prepare a written memorandum describing the identified challenge, the extent of the anticipated impact, and proposed actions to mitigate those anticipated impacts. The Contractor shall submit the memorandum to the USACE-PM within 10 calendar days of immediate notification, and shall be prepared to conduct meetings with the USACE-PM to discuss the information in the memorandum and to implement the solutions.

b) Contractual Relationships

The work required under this schedule of services requires coordination with the LTAC for logistical (site access and training schedule coordination) and technical (available documents, maps and natural resources program history) aspects of the tasks.

The contractual relationship shall be directly between USACE and the Contractor. The Contractor shall not communicate directly with the Customer without COR approval. In particular, the Contractor shall not consent to any modification to cost, schedule, or scope of the TO with the customer. If the Contractor receives any request for changes to this TO, the COR shall be immediately notified. The Contractor shall not undertake, or endeavor to undertake, any work outside the scope of this TO until the Contracting Officer has approved such work. The U.S. Government shall not be responsible for any unauthorized actions taken by the

Contractor.

c) Installation Access

The work requires that staff coordinate training area access with LTAC. Installation access passes are not required for this work.

d) US Government Assistance

1. USAREUR Regulation 604-1, “Foreign National Screening Program”, 27 JAN 94.

2. When requested by the Contractor, the USACE-PM will coordinate with installation personnel for

Contractor access to US Government-controlled installations and facilities. The Contractor shall be prepared to provide required information (proposed actions and information on personnel; equipment and materials to be brought onto installations), and if requested by the Installation, the Contractor shall be prepared to provide a briefing on actions to be undertaken at the installation.

3. If access is being requested for foreign nationals, the provisions of USAREUR Regulation 604-1 and applicable local Command standing operating procedures (SOP) shall be followed. If applicable, a Police

Good Conduct Certificates (Polizeiliches Fuerhrungzeugnis) (PGCC) shall be obtained for foreign nationals. The Contractor will not request access to USAREUR-controlled installations and facilities for foreign nationals with passports from countries designated by USAREUR as Specified Country Citizens

(SCC).

4. The US Government may opt to assist the Contractor with obtaining licenses and/or permits issued by

US-controlled installations and facilities (e.g., digging permits), but this optional assistance does not invalidate or negate the provisions of Federal Acquisition Regulation (FAR) Clause 52.236-9, “Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements.”

e) Unauthorized Service

The Contractor shall not undertake any action beyond what is specified in this PWS that will affect the cost of this contract without written approval of the Contracting Officer. Unauthorized actions taken by the Contractor, and any third-party claims resulting from unauthorized actions, shall be resolved by the Contractor without expense or embarrassment to the US Government.

f) Qualifications

The work shall be conducted by personnel qualified to execute the work described in this Performance Work

Statement.

g) All Other Work

1. The individuals shall maintain current knowledge of all Host Nation and U.S. Army regulations/instructions during the contract period (includes any changes).

2. Assigned Contractor Project Manager shall have demonstrated ability to read, write, and speak English and the offical HN language fluently.

h) Special Conditions

1. Electrical power, sewage facilities and water supply are not available from the U.S. Government.

The Contractor shall calculate any costs for energy and water into the appropriate CLIN. Sewage facility requirements shall be included in the mobilization costs.

2. Typically job sites can be partially reached via wide tank roads and partially via rough terrain.

3. All construction sites shall be maintained during the entire TO period. The Contractor shall be responsible for cleaning up following completion of all work. The Contractor shall require his personnel to keep the immediate work site clean of all dirt and debris resulting from work under this contract. Accumulated dirt and debris shall be hauled off and disposed of in accordance with

German law at least once a week by the Contractor. Maintenance shall also include but not be limited to the securing of all equipment, tools, machines, and material against unauthorized use. Access roads shall be cleaned and kept clean if the Contractor soils them.