B.08.02 Solicitation 22Q1012 OFHT Combined Custodial.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ22Q1012 20-Jan-2022

b. TELEPHONE NUMBER

816-389-3850

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 03 Feb 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER W. ANDERSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ22Q1012

Section A - Solicitation/Contract Form

PROPOSAL INSTRUCTIONS

Instruction to Offers Addendum:

The offeror’s Proposal shall be submitted as an electronic copy to seth.b.balsters@usace.army.mil . The Proposal should be submitted on the attached synopsis/solicitation in pdf (Adobe Acrobat) format. All text must be legible and easily read. The Proposal shall not exceed 10MB in size. If you have any issues in submitting your proposal electronically, coordinate with Seth Balsters immediately at (816) 389-3566.

The due date for the receipt of proposals is listed in Block 8 of the SF 1449.

The final date to submit questions is five (5) days prior to the due date of proposals as listed in Block 8 of the SF 1449.

Please read the following submission requirements carefully.

SUBMISSION REQUIREMENTS:

The offeror’s proposal shall include the following elements to be considered for award:

Attachment 1 – Cover Sheet.

SF 1449 – Filled out by the offeror:

Block 17a Block 17b (if applicable) Block 30a Block 30b Block 30c

Bid Schedule.

Attachment 2 – Related Experience Form.

(Non-Responsive if not returned on Form provided, Minimum 1, Maximum 3)

Attachment 3 – Past Performance Questionnaire.

SITE VISIT INFORMATION

Site Visit will be held at 0900 on 26 Janurary, 2022 at the Project Office, (816) 389-3280.

SYNOPSIS / SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ22R1007 and it is being issued as a Request for Proposals

(RFP).

Offers are due ON THE DATED AND TIME SPECIFIED IN BOX 8. Offers shall be submitted in PDF via e-mail to seth.b.balsters@usace.army.mil. All offers must be good for at least 90 days from offer due date.

If you have any questions please contact Mr. Seth Balsters, seth.b.balsters@usace.army.mil , 816-389-3566.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This synopsis/solicitation will be awarded as a 100% Small Business Set-aside and the associated North American Industry Classification system (NAICS) code is 561720 for “Janitorial Services”

Manufacturing and the business size standard is: $19,500,000.00.

Standard Industrial Classification (SIC) Code: 7349: Building Cleaning and Maintenance

Product/Service Code: S201 for “Housekeeping- Custodial Janitorial”

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Park Attendant, Park Attendant/Custodian, Custodian, and Janitor services to support several lakes in the Operations Division of the Kansas City District during the visiting season each year. The contractors shall perform all services in accordance with the Performance Work Statements. The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: Harry S Truman Dam and Reservoir, Warsaw, Missouri.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://beta.sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to beta.SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://beta.sam.gov/ or by calling (866) 606-8220.

The beta System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as beta.SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/

(End)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 146 Days BASE - Admin Project Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS).

FOB: Destination

PSC CD: S201

NET AMT

0002 146 Days BASE - Admin Ranger Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Ranger Office as defined in the Performance Work Statement (PWS).

0003 146 Days BASE - Admin Auxiliary Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Auxiliary Office as defined in the Performance Work Statement (PWS).

0004 146 Days BASE - Maintenance Building//Sign Shop

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Maintenance Building//Sign Shop as defined in the Performance Work Statement

(PWS).

0005 146 Days BASE - Powerhouse

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Powerhouse as defined in the Performance Work Statement (PWS).

0006 148 Days OPTION OPT 1 - Admin Project Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS).

0007 148 Days OPTION OPT 1 - Admin Ranger Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Ranger Office as defined in the Performance Work Statement (PWS).

0008 148 Days OPTION OPT 1 - Admin Auxiliary Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Auxiliary Office as defined in the Performance Work Statement (PWS).

0009 148 Days OPTION OPT 1 - Maintenance Building//Sign Shop

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Maintenance Building//Sign Shop as defined in the Performance Work Statement

(PWS).

0010 148 Days OPTION OPT 1 - Powerhouse

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Powerhouse as defined in the Performance Work Statement (PWS).

0011 148 Days OPTION OPT 2 - Admin Project Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS).

0012 146 Days OPTION OPT 2 - Admin Ranger Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Ranger Office as defined in the Performance Work Statement (PWS).

0013 148 Days OPTION OPT 2 - Admin Auxiliary Office

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Auxiliary Office as defined in the Performance Work Statement (PWS).

0014 148 Days OPTION OPT 2 - Maintenance Building//Sign Shop

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Maintenance Building//Sign Shop as defined in the Performance Work Statement

(PWS).

0015 148 Days OPTION OPT 2 - Powerhouse

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Powerhouse as defined in the Performance Work Statement (PWS).

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT

Janitorial Services at Admin Offices, Maintenance Building/Sign Shop & Powerhouse

Harry S. Truman Dam and Reservoir 13 Jan 2022

1. GENERAL: This is a non-personnel services contract to provide Janitorial Services at Admin Offices, Maintenance Building/Sign Shop & Powerhouse. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Janitorial Services at Admin Offices, Maintenance Building/Sign Shop and Powerhouse as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Harry S. Truman Dam and Reservoir was constructed by the U.S. Army Corps of

Engineers for flood protection, it is the largest flood control lake in Missouri. This multi-purpose lake provides flood protection, power production, water supply, recreation, fish, and wildlife management. At the top of the multi-purpose pool is a 55,600-surface acre lake with 958 miles of shoreline. A map of Harry S. Truman Lake can be found on the Internet at:

https://www.nwk.usace.army.mil/Locations/District-Lakes/Harry-S-Truman-Lake/. Power generation capacity of 160,000 kilowatts serves the Southwest Power Administration. The Corps acquires several service contracts from the private sector include mowing, refuse collection, facility cleaning, and park attendant. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake and employees.

1.3. Scope: The Contractor shall provide all personnel, equipment, supplies and materials (e.g. toilet paper, paper towels, cleaning supplies, etc.), supervision, and other items and services necessary to ensure that Janitorial services, as defined in this performance work statement (PWS) and elsewhere in the contract, are completed in a manner that will maintain the designated areas of the Harry S. Truman Dam and Reservoir (Admin Offices, Maintenance Building/Sign Shop & Powerhouse) near Warsaw, Missouri in a clean, sanitary condition, and grounds free of litter and debris. Acceptable performance standards are provided for each task. The Contractor shall maintain all facilities at each scheduled cleaning in accordance with the performance standards. The Contractor shall monitor performance and ensure compliance in accordance with the contract terms and conditions.

1.4. Period of Performance: The period of performance shall be for 1 Base Year of 12 months and 2, 12-month option years. The Period of Performance reads as follows:

1.4.1. Base Year: 1 March 2022 thru 28 February 2023

1.4.2. Option Year I: 1 March 2023 thru 29 February 2024 leap year

1.4.3. Option Year II: 1 March 2024 thru 28 February 2025

1.5. General Information

1.5.1. Quality Control:

1.5.1.1. The Contractor shall develop and submit their Quality Control Plan (QCP) for the Contracting Officer’s Representative (COR) approval at the time of the Post Award Meeting, prior to the start of work that identifies the on-site Quality Control Manager/Janitor. The Contractor shall maintain a quality program to ensure facilities janitorial services are performed in accordance with established Best Commercial Practices and the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the Contractor shall develop quality control procedures addressing the areas identified in the Performance Work Statement. As each area is serviced, the Contractor’s representative shall complete that portion of the Contractor’s Quality Control Report indicating the time services were completed and number of employees working the serviced area.

Completed Quality Control Reports shall be signed and delivered, as directed by the COR. The information identified in the following subparagraphs shall be included in the QCP. A sample template will be provided at the Annual Coordination Meeting for use if so chosen.

1.5.1.2. The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The representative shall have the authority to correct non-performance.

1.5.1.3. The Contractor shall furnish to the Contracting Officer’s Representative a telephone number for use during normal business hours (8:00 a.m. – 4:00 p.m., CST). A contact number shall also be provided for after-hours emergency services. For the purpose of time and date, a message will be deemed delivered to the Contractor at such time as it is delivered to the number provided by the Contractor.

1.5.2. Post Award Documents: The Contractor shall be responsible for maintaining and submitting Daily Quality Control Reports, updated schedules, Monthly Contractor Work Records, Monthly Facility Specific Supply Quantity Reports; Work Orders for items identified at the facilities that require maintenance, and signed pay request invoices. Any insurance or document that requires renewal or update during the contract performance period is the responsibility of the Contractor.

1.5.2.1. Specific dates/days shall be scheduled for all daily, weekly, monthly, every-other month and quarterly duties that are listed in this PWS. The schedule shall be submitted in writing to the Contracting Officer, or his authorized representative, for approval no later than the first week of work.

1.5.3. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.4. Recognized Holidays: The contractor will not be required to work on the following Federal Holidays at the Admin Offices, Maintenance/Sign Shop Building, and Power Plant.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s

Day Memorial Day

Thanksgiving Day Juneteenth Independence Day

Christmas Day

1.5.5. Hours of Operation/Scheduled Services: The contractor is responsible for conducting business during the allowed scheduled time set forth in this PWS. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the Government facilities listed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5.1. Business hours of Administration, Maintenance Building and Powerhouse are 07:00 a.m.

through 04:00 p.m. Monday thru Friday; meetings with administration shall be scheduled during this time.

1.5.5.2. An Annual Coordination Meeting will be scheduled prior to beginning of contract and each option year.

1.5.5.3. Admin Building Offices: Janitorial services shall be performed after 5:00 p.m. and completed prior to 6:00 a.m. the following day. Work shall be performed on Monday, Wednesday, and Friday of each week year around. Note: window and exterior cleaning may be performed during normal business hours.

1.5.5.4. Maintenance Building: Janitorial services shall be performed after 4:00 p.m. and completed prior to 6:00 a.m. the following day. Work shall be performed on Monday, Wednesday, and Friday of each week year around.

1.5.5.5. Power Plant- All janitorial services shall be performed in such manner as to produce minimal interference with office operations. Janitorial services shall be performed continuously during normal business hours. Work will be performed once daily three days per week, Monday, Wednesday, and Friday. Contractor must be courteous of various meetings or occupied areas without interruption and shall delay/alter cleaning service for a maximum of two hours allowing meeting area to be available for service.

1.5.5.6. Additional time to complete weekly, monthly and quarterly tasks is allowed with prior approved schedule change at no additional cost to the Government. (e.g. contractor requests weekends to strip and wax floors when employees are not present). Window washing shall be accomplished during normal business hours.

1.5.5.7. In the event services cannot be performed during the scheduled time, due to weather, etc. an alternate service date must be approved by the COR prior to service. Payment will not be made for services not performed unless an alternate service date is arranged and satisfactorily completed.

1.5.6. Place of Performance: The work to be performed under this contract will be performed at:

1.5.6.1. Admin Office (Project Office) - 15968 Truman Rd., Warsaw, MO 65355

1.5.6.2. Admin Office (Ranger Office) - 15871 Truman Rd., Warsaw, MO 65355

1.5.6.3. Admin Office (Auxiliary Office) - 15837 Truman Rd., Warsaw, MO 65355

1.5.6.4. Maintenance Building (Maintenance Area & Sign Shop) – 29960 West Dam Access Rd., Warsaw, MO 65355

1.5.6.5. HST Powerhouse- 299564 Powerhouse Rd., Warsaw, MO 65355

1.6. Security Requirements: Contractor personnel performing work under this contract must have a security background check and approval to access facilities before performance of this contract can proceed.

1.6.1. Physical Security:

1.6.1.1. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.1.2. The Contractor shall be responsible for opening and closing the security gates at the Maintenance building and opening and closing any locked doors necessary to perform the service required. The Contractor shall securely lock the Project Office, Maintenance building, Ranger Office, Regulatory Office and Sign Shop in accordance with project policy. This policy will be provided to the Contractor at the post-award conference. The Project Office and Maintenance Building is protected by an intrusion alarm system. This system shall be activated when leaving the building. Security codes shall be kept confidential.

1.6.1.3. The Contractor shall be responsible for opening and closing any locked doors at the Power

Plant necessary to perform the service required. The Contractor shall securely lock the Power Plant in accordance with project policy. This policy will be provided to the Contractor at the post-award conference. The Power Plant is protected by an intrusion alarm system. The on- Shift Operator shall be notified before entering and when leaving the building. Security codes shall be kept confidential.

1.6.1.4. The government reserves the right to deny access to any facility in this PWS and surrounding areas.

1.6.2. Antiterrorism/Operations Security Requirements.

1.6.2.1. Access and General Protection/Security Policy and Procedures

1.6.2.1.1. All Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.2.1.2. Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur. (SUBMITTAL FIO)

1.6.2.2. Company Registration: All USACE Prime Contractors shall register their company, with

USACE’s HSPD-12 compliance system, information at https://www.nwd.usace.army.mil/Business-With-Us/Contractor-Vetting/ within ten (10) working days after award of any contract, task order, or notice to proceed. Cost to register company is $399 if more than 20 individuals will be accessing USACE sites, or $299 if less than 20 employees will be accessing USACE sites. Registration is good for 365 days. If the contract period is longer than 365, company must renew their registration.

1.6.2.3. Personnel Registration: All contractor and subcontractor personnel that will be onsite for more than 10 days must be registered via USACE’s HSPC-12 Compliance system, information at https://www.nwd.usace.army.mil/Business-With-Us/Contractor-Vetting/. Thirty days prior to mobilization, registration of employees must occur. Cost to register an employee is $159.

Registration is good for one year. Employee may work on multiple contracts or for multiple companies and the registration will remain valid for 365 days. If the contract extends beyond that period a renewal fee of $159 is required.

1.6.2.4. Identity Verification: - Once a contractor is cleared to work and access a

USACE facility, the individual contractor employees shall be required to show an identification compliant with the REAL ID Act of 2005 (https://www.dhs.gov/real-id) to access the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Waiver – If a denial occurs there is a waiver process on the contractor’s page. If there are any difficulties with the waiver process please contact your contracting office representative (COR).

1.6.2.5. Mandatory Training: Contract employees required to register in accordance with paragraph

1.6.5 will be associated with their individual training requirements within the USACE HSPD- 12 Compliance System. Once a contractor employee has successfully met the parameters for access to a USACE job-site, usually within 96 hours, a new link, “Get Started” will appear under the Notifications heading of the contract employee’s personal profile. Clicking this link will take the contract employee to the required training.

1.6.2.5.1. AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date.

1.6.2.5.2. iWATCH and/or CorpsWatch Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete iWATCH and/or CorpsWatch Training awareness training within 30 calendar days after contract start date.

1.6.2.5.3. Operations Security (OPSEC) Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete OPSEC Level I training within 30 calendar days after contract start date.

1.6.2.5.4. North American Electric Reliability Corporation (NERC) Training: If applicable, the following trainings must be completed and submitted to the COR prior to mobilization:

Hazardous Energy Control Program – Affected Persons Training (note cost is $55 per person and paid for by the contractor).

1.6.2.5.5. NERC Critical Infrastructure Protection (CIP) Training Prior to being authorized for unescorted access, and annually thereafter, each person requiring unescorted access to the Powerhouse or to designated security areas shall review the Government-provided NERC CIP training material, and shall complete the quiz with a passing score of not less than 70%. The Project Reliability Compliance Coordinator (RCC) will provide the training, curriculum, and materials. Costs associated with the execution of this training shall be at the expense of the contractor.

1.6.2.5.6. Quarterly NERC CIP Security Awareness Program. The Project maintains a quarterly awareness program for personnel requiring unescorted access to areas subject to NERC CIP regulations. Awareness materials will be furnished by the Project Reliability Compliance Coordinator, and shall be distributed to Contractor personnel by the Contractor. Costs associated with the distribution of the security awareness documents shall be at the expense of the Contractor.

1.6.2.5.7. Personnel requiring electronic access to cyber assets. In addition to meeting all of the above requirements for unescorted PHYSICAL access, personnel requiring ELECTRONIC access to cyber assets subject to NERC CIP regulations shall complete additional NERC CIP training for electronic access, shall submit the Government-provided electronic access request form, and shall be authorized for electronic access.

Each person requiring electronic access shall complete the quiz with a passing score of not less than 70%. The Project RCC will provide the training, curriculum, and materials. Costs associated with the execution of this training shall be at the expense of the contractor.

1.6.2.5.8. All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training.

The documentation of training completion must be provided to the COR prior to departure.

1.6.2.5.9. Suspicious Activity Reporting Training (See 1.6.2.5.2.)

1.6.2.5.10. Contractor Employees Who Require Access to Government Information

Systems. Not Applicable

1.6.2.5.11. OPSEC Standard Operating Procedure/Plan Not Applicable

1.6.2.5.12. OPSEC Training (See 1.6.2.5.3.)

1.6.2.5.13. Information Assurance (IA)/Information Technology (IT) Training Not Applicable

1.6.2.5.14. Information Assurance (IA)/Information Technology (IT) Certification Not

Applicable

1.6.2.6. Handling or Access to Classified Information. Not Applicable. Will be Escorted in Areas Where They May be Exposed to Classified and/or Sensitive Materials and/or Sensitive or Restricted Areas

1.6.2.6.1. If applicable, all contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.6.2.6.1.1. There is NO classified material at this project location.

1.6.2.6.2. Contractor Company to Obtain a Facility Clearance and Individual Clearances at the

Appropriate Level

1.6.2.6.3. The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL.

1.6.2.6.3.1. This location does NOT require a Facility Clearance/FCL.

1.6.2.7. Pre-Screen Candidates using E-Verify Program

1.6.2.7.1. The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.6.2.8. Required Armed Security Guards Not Applicable

1.6.2.9. (End of Antiterrorism/Operation Security Requirements)

1.7. Safety Requirements:

1.7.1. The Contractor shall prepare an Activity Hazard Analysis (AHA) for each work activity for each facility. The AHA will define the activities being performed and identify the sequences of work, the specific hazards anticipated and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. The AHA shall be submitted and approved by the contracting officer’s representative (COR) prior to start of work.

1.7.2. The contractor shall immediately report any situation that could affect the health or safety of visitors, including maintenance needs, utility problems, accidents, or violations of laws and regulations.

1.7.3. All contractor, employees or subcontractor personnel working in the Powerhouse are required to take safety training prior to beginning of Performance Period. New staff require training before they will be allowed to work in Powerhouse. The training will be given onsite by the Government. The topics include general plant safety, control of hazardous energy (lock-out / tag-out), evacuation procedures, and lead based paint awareness. Annual training is estimated not to exceed 5 hours per year and will be scheduled by Government during normal business hours. The contractor should initiate a request for training two weeks before the training expires.

1.7.4. The Contractor, employees and subcontractors working in the Powerhouse will be in the vicinity of large rotating equipment, high noise levels, and voltages up to 161,000 volts. Contractor, employees, and subcontractors shall abide by all Power Plant Safety Rules. Contractor, employees, and subcontractors shall wear safety glasses below elevation 708 and shall wear hearing protection below elevation 708, when generator units are operating.

1.7.5. In order to provide safety controls for protection to the life and health of employees and other persons; for the prevention of damage to property, materials, supplies, and equipment; and for the avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the USACE EM 385-1-1 and all relevant Federal, state, and local regulations, ordinances, and statutes.

1.8. Key Control - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.8.1. In the event keys, other than master keys, are lost or duplicated the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9. Coordination with Other Contractors - The Contractor shall cooperate with other contractors and

Government employees working on-site. All work must be planned and fitted not to interfere with the performance of work being performed by others. The Contractor shall not commit or permit any act that will interfere with such work.

1.10. Periodic Progress Meetings/Post Award Conference: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer (CO), contracting officer representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12. Key Personnel: The following personnel are considered key personnel by the government: Contractor

Owner/Operator, Contract Manager, Alternate Contract Manager, or designated employee (in writing).

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer or their representative. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 5:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.12.1. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All Contractor personnel shall wear a badge that includes the person’s name and the name of the employment Contractor.

1.13. Insurance Requirements: The Contractor shall procure and maintain during the entire period of performance under this contract the minimum amounts of insurance as specified in Section I of this contract. Proof of Insurance shall be submitted prior to the start of work.

2. Not Used

3. DEFINITIONS AND ACRONYMS:

3.1. DEFINITIONS:

3.1.1. ACCEPTABLE LEVEL OF PERFORMANCE (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

3.1.2. CLEAN: As used generally, means free of all foreign matter, film, spots, streaks, dirt, debris, or impurities. As used for acceptance of work means gleaming, free of dirt, contamination, or impurities, unsoiled, unstained, neat, and tidy.

3.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.5. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.1.6. DEBRIS: Any articles, or parts thereof, such as trash, paper, gum, litter, strings, cigarette butts, leaves, and sand

3.1.7. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.1.8. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

3.1.9. DISINFECT: Clean with any chemical agent that destroys harmful microorganisms.

3.1.10. FOREIGN MATTER: Any articles, or parts thereof, not belonging to the place found.

3.1.11. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.1.12. PERFORMANCE-BASED CONTRACT: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

3.1.13. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.15. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.16. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.1.17. QUALITY REQUIREMENTS SUMMARY (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

3.1.18. SANITARY. A condition that provides good health or protection from dirt, infection, disease, etc.; an area is consider unsanitary once it has been subjugated to usage therefore would require cleaning in order to bring it back to a sanitary condition.

3.1.19. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.1.20. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.1.21. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

3.2. ACRONYMS:

3.2.1. COR Contracting Officer Representative

3.2.2. FAR Federal Acquisition Regulation

3.2.3. KO Contracting Officer

3.2.4. POC Point of Contact

3.2.5. PRS Performance Requirements Summary

3.2.6. PWS Performance Work Statement

3.2.7. QA Quality Assurance

3.2.8. QAP Quality Assurance Program

3.2.9. QASP Quality Assurance Surveillance Plan

3.2.10. QC Quality Control

3.2.11. QCP Quality Control Program

3.2.12. QDR Quality Deficiency Report

3.2.13. TE Technical Exhibit

4. GOVERNMENT FURNISHED ITEMS AND SERVICES:

4.1. Utilities: The Government will provide water, electricity and sewer which is available in most areas for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.2. Materials: The Government will provide Light bulbs for fluorescent, incandescent, and LED 120 volt fixtures for light replacement at Powerhouse.

4.3. The Government will furnish to the Contractor keys to be used in performing the contract. When the keys are delivered, the Contractor shall verify the quantity in writing to the Contracting Officer or his authorized representative on Memorandum Receipt ENG Form 4900.

4.4. The government will provide refuse collection from dumpsters located in or near the Maintenance Area and Switch Yard area. The contractor shall be responsible for bringing all refuse to the specified dumpsters. The Contractor shall not dispose of flammable liquids, mineral spirits, oil, lubricants, or other hazardous materials in dumpsters. Yard waste shall not be disposed of in dumpsters.

4.5. The following consumable items will be furnished to the Contractor:

4.5.1. Contractor Quality Control Worksheets (once approved in Q. C. Plan)

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

5.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 4 of this PWS.

5.2. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

5.2.1. Roll Paper Towels for Kimberley/Clark Dispenser- towels part number KCC50606

5.2.2. Toilet Tissue (2 ply)

5.2.3. Plastic trash bags (42-gallon heavy duty bags for 32-gallon cans and 10 gallon small trash bags)

5.2.4. Dish Soap

5.2.5. Antibacterial Liquid Hand Soap with moisturizer

5.2.6. Air Fresheners: aerosol spray can and room fresheners (bathroom’s only)

5.2.7. Deodorant Urinal Screens

5.2.8. Closed for Cleaning Sign

5.2.9. All other consumables and equipment to maintain facilities in a clean and sanitary condition.

6. Specific Tasks:

6.1. BASIC SERVICES. The Contractor shall provide all personnel, equipment, supplies and materials (i.e.

toilet paper, paper towels, cleaning supplies, etc.), supervision, and other items and services necessary to ensure that Janitorial services, as defined in this performance work statement (PWS) and elsewhere in the contract, are completed in a manner that will maintain the designated areas of the Admin Offices, Maintenance Building, Sign Shop and Powerhouse in a clean, sanitary condition, and grounds free of litter and debris; defined as being free of all particle matter, film, spots, odor, streaks, or removal of stains and objects. Glassy surfaces shall present a polished look free of water spots. Grounds shall be free of litter. Acceptable performance standards are provided for each task. The Contractor shall maintain all facilities at each scheduled cleaning in accordance with the performance standards. The Contractor shall monitor performance and ensure compliance in accordance with the contract terms and conditions.

6.2. PERFORMANCE STANDARDS – listed below are performance standards that at each scheduled service, contractor is to assure meets the requirements of this PWS. The intention is to set standards to provide facilities that are clean and sanitary in each location requested for service and not all items listed are inclusive of each area.

6.2.1. CEILINGS – Clean inside ceilings…