B.08.02.04 Attachment 4 - FY26 Refuse PWS w Map.pdf

PERFORMANCE WORK STATEMENT

FY26 REFUSE COLLECTION AND DISPOSAL SERVICES

MELVERN LAKE PROJECT

MELVERN, KANSAS

C.1 GENERAL INFORMATION

Melvern Lake is a flood control reservoir in Kansas, with a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gallons.). Recreational development is extensive. Six parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Melvern Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, a full - service marina, picnic areas, shelter houses, sand swimming beaches, and a visitor center. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, facility cleanup and Park attendants are just a few of the activities that are performed by private Contractors for the Corps.

C.1.1 SCOPE OF WORK:

The Contractor shall furnish all personnel, equipment, labor, supplies and services to provide, place, empty and clean refuse containers listed below at Melvern Lake, near Melvern, Kansas, as defined in this Performance Work Statement (PWS). The Contractor shall comply with all Federal, State, and Local laws, ordinances, statutes and regulations pertaining to the collection, transportation and disposal of refuse and shall obtain such permits, licenses or other authorizations as may be required.

C.1.2 CONTRACTOR PERSONNEL

C.1.2.1. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operating mission of the installation and its population.

C.1.2.2 Contractor personnel shall present a clean appearance and be easily recognized as Contractor employees.

C.1.2.3 While on duty, the Contractor’s employees shall wear shoes that are enclosed. Sandals or open shoes are prohibited.

C.1.2.4 The Contractor shall make sure that employees have valid licenses before starting work under this contract.

C.1.2.5 The Contractor’s personnel shall wear a clean uniform/clothing each day. All Contractor personnel shall be fully clothed (See Section C.2 “Definitions”) at all times while performing these services. Clothing shall be clean and neat in appearance. Clothing displaying vulgar graphics, wording, advertising, etc. shall not be worn.

C.1.2.6 Contractor personnel shall utilize tact, diplomacy and courtesy always during contact with the public.

C.1.3 POST AWARD CONFERENCE

C.1.3.1 After award, but prior to commencement of work, the Contractor shall contact the COR to arrange a mutually agreeable time to meet at the Melvern Lake Project Office, for the purpose of discussing and developing a mutual understanding of the requirements and details of the work to be performed.

C.1.4 DOCUMENTS AND CORRESPONDENCE

C.1.4.1 After award, all documents and related correspondence shall be addressed to the COR at the Melvern Lake Project Office.

C.1.5 QUALITY ASSURANCE

C.1.5.1 The Contractor shall submit, in writing, for approval of the COR at the project, a detailed plan of operation to include equipment, personnel, refuse collection routes, and approximate time that the crew will ENTER and LEAVE each area being serviced. The purpose of the schedule is to ensure that quality assurance inspections by Government personnel are compatible with the Contractor’s work schedule. The schedule shall be submitted within 14 calendar days after start of work. Any proposed deviation from the approved schedule shall be submitted in writing to the COR for approval prior to change.

C.1.6 QUALITY ASSURANCE SURVEILLANCE PLAN

C.1.6.1 A quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government reserves the right to alter or change the plan at its own discretion. The Government develops the QASP, and the Project office administers the plan through Quality Assurance Evaluators (QAE)s.

C.1.6.2 If it becomes apparent to the Government during the Contractor’s performance that the required services may not be completed within the time frames required herein, the Contracting Officer may require the Contractor to submit a written plan demonstrating how the Contractor will meet the schedule.

Such direction will be issued to ensure that the required services will be completed within the time frames specified.

C.1.7 QUALITY CONTROL

C.1.7.1. The Contractor shall designate, in writing, a member of each work crew who shall serve as the contact for matters involving quality and performance or non-performance of the required work assigned to that crew. The designated employee(s) shall be qualified with full authority to act for, and on behalf of, the Contractor as necessary to ensure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the COR at the project no later than the first day of work. The designation shall include the name(s) and telephone numbers(s) of the responsible individuals(s). The COR reserves the right to disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the COR’s decision shall represent a final decision.

C.1.7.2. The Contractor shall furnish to the COR, a local direct contact including name and telephone number attended during normal business hours (8:00 AM – 4:30 PM CST.), Monday through Saturday, to which calls concerning performance or other contractual matters can be placed. For the purpose of, time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

C.1.7.3. In the event of unsatisfactory performance of specified work, the Contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government. Failure of the Contractor to perform the work will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the number of services unsatisfactorily performed against the amount of service required.

C.1.7.4. The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the Contractor.

Any time Government personnel are used because of Contractor’s nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate.

Government personnel will be used only when time is of the essence and interests of the Government would not be served by securing a third party to perform the specified work.

C.1.7.5. The Contractor or his designated employee(s) shall meet with the COR at the Project Office before beginning work, to coordinate his work schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

C.1.8 PERIOD OF REQUIRED SERVICES:

C.1.8.1 Services shall be performed in accordance with the following schedule, between the hours of 7:00 AM and 4:00 PM for the service period of 01 April 2026 through 31 March 2027. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative. Effective dates of full-year renewal options (if included and exercised) shall be from 1 April through 31 March of the following year.

AREA CONTAINER FREQUENCY PERFORMANCE

Administration Area

Below Storage Area

2 Total

(1) - 4 Cubic Yards Admin Building

(1) – Permanent Roll-Off Storage Area

Once Weekly Twice Monthly

Within week of being notified – Paid separate by CC when dumped

01 April thru 30 September 01 October thru 31 March

Year Round

Coeur d’ Alene Day Use Areas:

Picnic Area, Overlook Area, Upstream CDA Beach

3 Total

(3) - 2 Cubic Yards 1-Picnic Area 1-Overlook Area 1-CDA Beach

Once Weekly 01 April thru 30 September

Outlet Park

Ranger Park

7 Total

(5) - 4 Cubic Yds 2–A Loop 2–C loop 1 -B loop

(1) - 6 Cubic Yds 1- B Loop

(1) - 2 Cubic Yds Near Shelter Area

Two days per week 01 April thru 31 October

Coeur d’ Alene Campground

CDA Boat Ramp

3 Total

(2) - 4 Cubic Yards Near dump station

(1) – 2 Cubic Yds At Marina boat ramp

Two days per week 01 May thru 30 September

Arrow Rock

AR Boat Ramp

3 Total

(2) - 4 Cubic Yards Near Dump Station

(1) - 2 Cubic Yards Boat Ramp Parking Lot

Two days per week O1 May thru 30 September

Turkey Point

Lake View Group Camp

Boat Ramp

4 Total

(2) – 4 Cubic Yards Near Dump Station

(1) – 2 Cubic Yards Parking area near Playground

(1) – 2 Cubic Yards Boat Ramp Parking

Two days per week 01 May thru 30 September

TOTAL: 22

01 – Roll-Off 01 – 6 Cubic Yards 13 – 4 Cubic Yards 07 – 2 Cubic Yards

1 - Base Year, 4 - One Year Option Periods

01 April 2026 Thru 31 March 2027 Recurring (Each exercised Option Year)

C.1.8.2. Size substitutes will not be permitted.

C.1.8.3. ONCE PER WEEK SERVICES shall be performed on Monday.

C.1.8.4. TWO DAYS PER WEEK SERVICES shall be performed on Monday and Saturday.

(Saturday Services may possibly be changed to Thursday or Friday, with prior approval of the Melvern Lake Staff) before the contract start date.

C.1.8.5. TWICE MONTHLY SERVICES shall be performed on the first and third Monday of each month (01 October thru 31 March)

C.1.8.6. IN ADDITION TO THE ABOVE, (C.1.8.3, C.1.8.4, C.1.8.5) on Memorial Day, Fourth of July, and Labor Day Holidays, AND THE DAY FOLLOWING each holiday (if not included in the above schedule), the Contractor shall perform the services once daily, between the hours of 7:00 AM and 4:00 PM. No exceptions!

C.1.9 GENERAL SAFETY REQUIREMENTS:

C.1.9.1. In order to provide safety controls for protection to the life and health of employees and other persons; for the prevention of damage to interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of Federal, State and Local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.1.10 INSURANCE:

C.1.10.1. Contractors shall obtain and maintain insurance in accordance with the requirements of FAR 28.307-2 Liability. Reference paragraphs a, b, and c

C.1.10.2. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective

(1) for such period as the laws of the State in which this contract is to be performed or prescribed, or

(2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

C.1.10.3. If the Contractor uses Subcontractors, the Contractor shall insert the substance of this clause in subcontracts under this contract that required work on a Government installation and shall require Subcontractor’s to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all Subcontractor’s proof of required insurance and shall make copies available to the Contracting Officer upon request.

C.1.11 LOST ARTICLES, VANDALISM, FACILITIES MALFUNCTION:

C.1.11.1. To assist the visiting public in reclaiming lost articles, all property left by visitors and found during the refuse collection operation shall be turned in daily to the project office where it may be clamed by the owner. Any evidence of vandalism and instances where facilities are not operating properly, or are in need of repair, shall be reported to project personnel.

C.2 DEFINITIONS AND ACRONYMS:

C.2.1. The following definitions and descriptions apply wherever the word, phrase or acronym is used in the Performance Work Statement.

Clean: As used generally, means removal of dirt or impurities. As used for acceptance of work, means gleaming, free from dirt, contamination, or impurities; unsoiled, unstained, fresh and unused; having no flaws or roughness, clear, regular or having few corrections.

Contracting Officer’s Representative (COR): Means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance Based Contract: (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contract), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

“Service Contract”: Means a contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

“Shall” means the imperative. A task that must be complied with or performed.

C.3 GOVERNMENT-FURNISHED SUPPLIES AND FACILITIES:

C.3.1. The following consumable items will be furnished to the Contractor by the Government from stock: Contractor’s Daily Worksheet (C.6.1).

C.3.2. The Government shall provide an area for storage of dumpsters during off season periods. Other equipment must be stored off government property when not in use in the performance of the contract unless approved by the COR.

C.4 CONTRACTOR-FURNISHED EQUIPMENT AND SUPPLIES:

C.4.1. The Contractor shall furnish all equipment and supplies necessary to perform the requirements not identified in section C.3 of the PWS as Government-Furnished supplies or facilities and as specifically identified in this section. All Contractor-furnished equipment and supplies must be approved by the COR prior to initial use.

C.4.2. The Contractor shall furnish a compactor-type truck having a gross weight not to exceed 30,000 lbs., suitably equipped and constructed to prevent the scattering of refuse along the route. The equipment shall be capable of retaining all waste and fluids without leakage.

C.4.3. The Contractor shall furnish all detergent, disinfectant, brushes and power washers in the event that they are needed services of this contract. C.5.2.3.

C.4.4. The Contractor shall furnish, deliver and remove refuse containers in accordance with the service schedule. Containers must be placed within 5 Days, and no later than 24 Hours, prior to the scheduled service start date, and removed within 5 Days, but no sooner than, 24 hours after the scheduled season end date. Areas for storing dumpsters between service periods will be provided. C.3.2.

C.5 SPECIFIC TASKS

C.5.1. Refuse collection is directly related to public safety and sanitation; therefore, it is essential that all refuse containers be serviced as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment. The Contractor shall notify the Contracting Officer within eight (8) hours of any such equipment failure and provide his alternate plan for collection of refuse during the repair period. Backup equipment need not be of the same type, nor meet the same requirement of the primary equipment, except as pertains to the scattering of refuse along the route; however, such equipment may be utilized only to accomplish the specified work of the contract while primary equipment is being repaired, for a period not to exceed 14 calendar days without prior approval of the Contracting Officer or his authorized representative. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified.

C.5.2 COLLECTION AND DISPOSAL

C.5.2.1 The Contractor shall completely empty all refuse containers and shall pick up all refuse from the immediate vicinity of the refuse containers. The Contractor shall clean up immediately, any spillage of refuse during the handling operations. The Contractor shall return refuse containers, when emptied, to their original position with the covers closed. Refuse containers that have been moved by visitors shall be emptied and returned to their proper location.

C.5.2.2. The Contractor shall transport and dispose all refuse from dumpsters off government property, to a State-approved sanitary landfill or disposal point. The Contractor shall bear all cost in connection with this work.

C.5.2.3. The Contractor shall clean and keep containers clean, so they are free of stains and odors.

C.5.2.4. During summer months, the Contractor shall thoroughly clean equipment used for hauling to keep it free of residue and odor and to present a clean appearance. In the event of a disagreement relating to the need for cleaning equipment and/or dumpsters, the Contracting Officer’s decision shall represent a final decision.

C.5.2.5. The Contractor shall deliver and place dumpsters in designated park areas and at locations designated by the Contracting Officer, and they shall be maintained in good appearance and repair. The Contractor shall remove and replace damaged or unsightly dumpsters with like units in good repair. All Contractor-furnished dumpsters shall be so constructed and equipped as to prevent accidental tip over by the public.

C.5.3 SERVICES COMPLETED IN SEQUENCE:

C.5.3.1. The Contractor shall service refuse containers completely in each park area prior to moving into the next area. The Contractor shall perform services in the following sequence: Services shall begin in the Administration area and shall proceed in turn through Outlet Park, CDA Day Use (Overlook, CDA Picnic area), CDA Boat ramp, CDA Campground, Arrow Rock Boat ramp, Arrow Rock Campground, Turkey Point Boat ramp, Lake View Group Camp and Turkey Point Campground. Drivers must follow route and turn around in designated areas to minimize the damage to roadways, parking areas and camping pads throughout the project. Start point and finish point can be adjusted only with prior approval from the

COR.

C.5.4 DUMPSTER TYPE AND CONDITION:

C.5.4.1. The Contractor shall furnish dumpsters equipped with plastic or rubber type lids. Dumpsters shall be freshly painted when initially placed in use. Color shall be Uniform throughout the entire project.

The Contractor shall maintain the appearance and function of the dumpsters. The Contractor will not be required to repaint each dumpster more than once per year unless the dumpsters are damaged or disfigured by accidents, vandalism, etc. Capacity shall be per schedule, and can only be changed with prior approval of the COR.

C.5.5 MARKING OF DUMPSTERS:

C.5.5.1. The Contractor shall stencil or place a sign on each dumpster in a position clearly visible, indicating “DO NOT DISPOSE OF FISH IN DUMPSTER –Sign shall be lettered with 1” letters or larger. The Contractor shall maintain the legibility of markings. Sign or stenciling shall be approved by the COR.

C.5.6 DUMPSTER LOCATIONS:

C.5.6.1. Locations of dumpsters within each park are designated in Technical Exhibit 2. The locations designated are the areas where dumpsters are to be normally located, however, the Contractor may be required to relocate dumpsters within each park on an as needed basis to accommodate special events and unusual circumstances. The Contractor shall relocate dumpsters on regular service days, to the areas designed by the COR.

C.5.7 DISPOSAL OF TIRES:

C.5.7.1. The Contractor shall dispose of tires left at dumpster locations. Tires may have been disposed of on Government property and are collected by Government personnel and placed at dumpster sites. If excessive dumping is occurring the contractor shall notify the COR and arrangements will be made to identify individuals dumping them, or efforts will be made to collect them and have them disposed of properly.

C.5.8 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS:

C.5.8.1 All Contractor and all associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the Government Representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

All Contractor and all associated sub-Contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre-screen candidates using the E-Verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal Contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source:

http://www.uscis.gov/e-verify/federal-Contractors/exemptions-and-exceptions).

All Contractor employees, including Subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C.6 APPLICABLE PUBLICATIONS AND FORMS:

Technical Exhibits:

Technical Exhibit 1: Location Map

Technical Exhibit 2: Dumpster location within each park. Listed below are the locations where dumpsters shall be placed. The number of dumpster locations and the number of dumpsters in each location may vary at times to accommodate special events and unusual circumstances. Dumpster locations shall be determined by the Contracting Officer’s Representative

ADMINISTRATION AREA

1 – 4 cubic yards @ the project office parking lot 1 – Roll Off @ the storage area below the Administration Building http://www.dhs.gov/E-Verify http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions

OUTLET PARK

1 – 2 cubic yards @ the Ranger Park Day use area, near the shelter and bathroom parking area.

2 – 4 cubic yards @ the A-loop shower building 1 – 4 cubic yards @ the B-loop shower building 1 – 6 cubic yards @ the B-loop shower building 2 – 4 cubic yards @ the C-loop shower building

COEUR D’ ALENE DAY USE

1 – 2 cubic yards @ the overlook shelter area parking lot 1 – 2 cubic yards @ the upstream beach parking area (East end) 1 – 2 cubic yards @ the picnic area shelter parking lot

COEUR D’ ALENE PARK

2 - 4 cubic yards @ the campground near the dump station entrance 1 – 2 cubic yards @ the boat ramp near the Marina

ARROW ROCK PARK

1 – 2 cubic yards @ the boat ramp parking lot 2 – 4 cubic yards @ the campground near the dump station exit

TURKEY POINT PARK

1 – 2 cubic yards @ the boat ramp parking lot 1 – 2 cubic yards @ the Lake View Group Camp, near the shelter and playground parking lot 2 – 4 cubic yards @ the campground, near the dump station exit

Technical Exhibit 1

Eisenhower State Park

C Loop = 2-4YD-----

B Loop = 1-6yd - 1-4Yd-------

A Loop = 2-4yd Outlet

Ranger Park = 1-2yd

Turkey Point

- --------- Campground = 2-4yd

CDA Beach = 1-2yd ---------- * Admin= 1-4yd-----

---Overlook = 1-2YD

- -------------- LVGC = 1-2yd

- -------- Boat Ramp = 1-2yd

Boat Ramp = 1-2yd -------

Boat Ramp = 1-2yd ----- Campground = 2-4yd-------

*Admin Roll Off ----Picnic Area = 1-2YD

Arrow Rock Coeur D'Alene

Campground = 2-4yd------------

USDA FSA, GeoEye, Maxar