COMBINED SYNOPSIS / SOLICITATION

DXA MACHINE MAINTENANCE AND REPAIR SERVICES — VIRGINIA AIR

NATIONAL GUARD

Solicitation Number: W50S9B-26-Q-0016

Project Title: DXA Machine Maintenance and Repair Services (Building 781)

Applicable NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)

Set-Aside: 100% Small Business Set-Aside (Size Standard: $34.0 Million)

Quotes Due: Tuesday 11 August 2026 4:00PM EST

1. General Information This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

2. Acquisition Details & Contract Line Items (CLINs) The Government intends to award a firm-fixed-price contract for the following items:

CLIN Description Qty Unit Price

0001 Base Year: Furnish all labor, tools, equipment, materials, supervision, and quality control necessary to perform Planned Maintenance and Corrective Repair Services for the GE Lunar iDXA machine located in Building 781 at the 192d Human Performance Center (HPC), Joint Base

1 Job

Langley-Eustis, VA, in strict accordance with the Performance Work Statement

(PWS).

1001 Option Year 1: Annual Planned Maintenance and Corrective Repair Services for the GE Lunar iDXA machine in accordance with the PWS.

1 Job

2001 Option Year 2: Annual Planned Maintenance and Corrective Repair Services for the GE Lunar iDXA machine in accordance with the PWS.

1 Job

3001 Option Year 3: Annual Planned Maintenance and Corrective Repair Services for the GE Lunar iDXA machine in accordance with the PWS.

1 Job

4001 Option Year 4: Annual Planned Maintenance and Corrective Repair Services for the GE Lunar iDXA machine in accordance with the PWS.

1 Job

3. Summary of Requirements (Statement of Work Summary) The contractor shall perform all work on the GE Lunar iDXA machine located at the 192d Human Performance Center (HPC), Building 781, Langley Air Force Base, Hampton, VA, in accordance with the following requirements:

• Annual Planned Maintenance: Perform planned maintenance annually at an interval not to exceed 12 months since the last visit. Services include lubrication, cleaning, functional testing, and image quality evaluation. Tasks shall be determined by the equipment manufacturer’s guidance, age, duty, service history, and contractor recommendation. Service dates and times must be mutually agreed upon in advance.

• Corrective Maintenance (Repairs):

• Provide telephone support response within one (1) hour of the initial government call.

• Provide on-site technician response within twenty-four (24) hours of the initial call (during normal business hours).

• Ensure general technical support is available by phone from 0800 to 1700 local time, excluding recognized federal holidays.

• Furnish new or exchange parts of equal caliber and quality to ensure optimum performance.

• Exclusions: Patient positioners, table pads, comfort cushions, leg straps, uninterrupted power source (UPS), printers, and external peripheral equipment serving other modalities.

• Software Updates: Provide covered Software Updates (including error corrections and minor current-release functional enhancements). Software Upgrades (major architecture or file structure changes) are excluded.

• Contractor Appearance & Identification: Personnel must wear clean, well-fitting uniforms and cover-toe footwear while at Langley AFB. All employees must prominently display company identification badges showing the company name, employee name, and the word "Contractor" in all interactions.

4. Deliverables & Timeline

SCHEDULE & PERFORMANCE WINDOW

Period of Performance: One (1) 12-Month Base Year with four (4) individual 12-Month Option Years.

Work Hours: Monday through Friday, 0600 — 1800 local time. No services shall be performed on recognized US holidays or when the installation is closed due to emergencies. Telework is not permitted.

Recognized US Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day.

The following deliverables are required under this contract:

• Quality Control Plan (QCP): An effective QC plan detailing procedure checks to prevent defective service recurrence in accordance with the Performance Requirements Summary (PRS).

• Antiterrorism Awareness Level I Training Certificates: Submitted to the Contracting Officer for all personnel within fifteen (15) calendar days of contract start.

• Calibration & Verification Documentation: Provided to the COR immediately following the completion of each annual Planned Maintenance visit.

5. Site Access & Security Policies The contractor shall comply with all local installation security and access regulations at Langley Air Force Base.

• Base Pass & Background Check: Personnel must undergo personal identity verification and background checks. Adjudication standards utilize the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB).

• Access Credentials: Request vehicle passes and base IDs by submitting a written request on company letterhead to the Contracting Officer listing the contract number, work site location, active dates, and names of all employees needing access.

• Credential Returns: Retain responsibility for collecting base identification media and vehicle passes from departing employees. Return passes to the Contracting Officer within fourteen (14) days of an employee's departure or upon contract expiration.

• Gate Operations & Delay Disclaimer: Delays may occur due to unscheduled gate closures by the Security Police. The contractor is not compensated for unexpected closures, and all contractor vehicles are subject to search.

6. Instructions to Offerors & Evaluation The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies to this acquisition.

Submission Requirements Quotes must include the following elements:

1. Pricing Proposal: Completed pricing structure for the Base Year (CLIN 0001) and Option Years 1–4 (CLINs 1001–4001).

2. Technical Capability Narrative: A maximum 2-page statement detailing the offeror’s capability and specialized qualifications to maintain and repair GE Lunar iDXA machines, including manufacturer-equivalent training or certifications held by service technicians.

3. Performance Approach: A summary demonstrating how the offeror will guarantee the 1-hour telephone and 24-hour on-site response windows.

4. Draft Quality Control Plan (QCP): A brief outline of the quality control procedures and performance standards proposed.

5. Vendor Information Representation: Completed representation forms (Section 8 of this document).

Evaluation Criteria The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

6. Technical Capability: Conformance to the PWS specifications, including specialized maintenance capabilities for GE Lunar iDXA diagnostics.

7. Price: Evaluated as the total sum of the Base Year and all four (4) Option Years combined.

7. Points of Contact For questions or submission of quotes, please contact the following individuals:

Contracting Officer (KO): SMSgt Desiree Santos

Contact Information: Desiree.santos.2@us.af.mil | 757-764-

Agency: Virginia Air National Guard, 192d Wing Civil Engineering

Submission Instructions: Quotes must be submitted via email to the Contracting Officer no later than Tuesday 11 August 2026 4:00PM EST.

mailto:Desiree.santos.2@us.af.mil

8. Vendor Information Representation Offerors must complete and return this section with their quote submission.

Company Name:

Physical Address:

Mailing Address (if different):

Unique Entity ID (UEI):

Primary Point of Contact: Name & Title:

Phone Number:

Email Address:

Business Size Status: [ ] Small Business [ ] Other than Small Business / Large Business

SAM.gov Registered?: [ ] Yes [ ] No

Vendor Signature & Date: Signature: _________________Date: