B.08 ATTACH #2 PWS.pdf

PERFORMANCE WORK STATEMENT

(PWS)

FOR

UPS and Cooling System Removal and

Installation 153d Air Wing, Wyoming

W50S8W-26-Q-A001

Signature Page

_________//signed//_____________ Chris Davalos, MSgt, WY ANG Contracting Officer Representative christopher.davalos.1@us.af.mil

Kristopher Kahle, MSgt, WY ANG Contract Specialist kristopher.kahle@us.af.mil

Roberto Rodriguez-Santiago Contracting Officer robert.rodriguezsantiago.civ@army.mil mailto:robert.rodriguezsantiago.civ@army.mil

REVISION CONTROL:

Revision Number

Date Remarks

Initial publication of the Performance Work Statement

Ver. June 2021

TABLE OF CONTENTS:

Section. Title Page Number

1. General

2. Definitions and Acronyms

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

4. Contractor Furnished Property, Material, and Equipment

(CFP/M/E)

5. Requirements

6. Publications and Forms

Exhibit TECHNICAL EXHIBIT 1: Performance Requirements Summary (PRS)

Exhibit TECHNICAL EXHIBIT 2: Deliverables Schedule

Exhibit TECHNICAL EXHIBIT 3: Estimated Workload Data

PERFORMANCE WORK STATEMENT (PWS)

FOR

UPS and Cooling Removal and Replacement

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, other items to include:

1. Shall remove, provide, and replace Eight (8) Chilled Water In-Row Cooling Units.

Includes re-using PEX-AL-PEX piping and insulation. New couplers will be provided. Cooling Units are warranted for One-Year from time of startup. Cooling Distribution Unit (CDU) to remain in place.

2. Shall Remove One (1) PX80 UPS and shall provide and replace One (1) PX 100KW Frame (de-rated to 80KW) 208V, 4-Wire Modular UPS. The new UPS is populated to 60KW+1 with (7) 10KW Power modules just like the previous. UPS will be wired for a max of 80KW to reuse the same input feed currently installed.

Includes Twelve (12) Rows of Battery to allow for 18-Minutes at 60KW Load as well as a 3CB Bypass with output distribution breakers. Output distribution to include (20) 1P20A breakers and the reuse of (3) 3P125A. New UPS requires the feeder breaker into the data center to be provided with a shunt trip breaker upstream. This allows for connection to the existing EPO. (Previous UPS did not require a shunt trip). System is (4) Cabinets total: Bypass/Distribution, UPS, (2) Battery.

3. Reports of completed work shall be provided to the Contracting Officer Representative (COR).

1.1.1 Objectives

1. Shall remove and provide and replace Eight (8) Chilled Water In-Row Cooling Units.

2. Shall remove provide and replace UPS system and batteries

1.2 Background:

The 153d Communications Squadron (153 CS) is responsible for maintaining mission-ready network devices and ensuring maximum uptime is achieved by devices in the Datacenter. To ensure this, an Uninterrupted Power Supply (UPS) system was put into place that will carry the building’s power load until commercial power is restored, or a backup generator can provide power to the facility. This UPS system, including required cooling system, is outdated and no longer serviceable. The entire system will need to be replaced to ensure maximum up time for critical servers, routers, enterprise access points, and network security appliances. Due to the lack of certified UPS technicians, the 153 CS requires professionally trained personnel to assist with replacement, installation, and maintenance of the UPS and Cooling systems.

1.3 Period of Performance (PoP): The Period of Performance shall be determined by the awarded contract.

1.4 General Information:

1.4.1 Place and Performance of Services: 153d Airlift Wing Cheyenne WY. The contractor shall provide services between the hours of 0730-1630 Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 153d Airlift Wing Cheyenne WY BLDG 31A. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework:

The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance.

Telework shall be at no additional cost to the Government.Travel per diem is not authorized.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: shall not perform services on these holidays.) The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

(If performance is needed on some, but not all, of the listed holidays, create 2 separate lists: a list of the “shall perform” holidays and a separate list of “shall not perform” holidays.)

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

In the sections below comply with ANG OPSEC Cover Sheet AOR-IC, v3.3.

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires escorted entry to controlled or restricted areas, the contractor shall comply with with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program, citing the appropriate paragraphs as applicable).

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1. (Add only if applicable. Language in this section is copied from AAFARS 5352.242-9001(a), version dated Oct 2019. Update if a newer version of the clause is available.) For Contractors Requiring Common Access Card (CAC). For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf

(a) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(b) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the Governing local policy.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and shall process all CAC card applications. The contractor shall ensure that all employees requiring a T1 be vetted by the cognizant security activity Chief, Information Protection (CIP) to ensure a proper investigation is on record. The CIP will process the T1 if needed. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the investigation may take multiple weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

Contractors and their personnel shall use the following procedures to obtain CACs:

(a) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The Government will provide the contractor instruction on how to complete the

Contractor Verification System (CVS) application and then notify the contractor when approved.

Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4 During the performance period of the contract, the contractor shall:

1. Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official;

2. Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

3. Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

4. Report lost or stolen CACs in accordance with local policy/directives.

1.4.5.1.5 Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. A receipt for each returned card shall be provided to the TA/COR.

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 For an Air Contractor that need access to the Army network this can be done by going to: http://www.us.army.mil and registering as an "Army Guest," with the http://www.us.army.mil/ sponsor being the COR or a COR- designated individual if the COR is ineligible to Serve as an AKO Sponsor.

1.4.5.2 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.4 Reserved.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 (Add 1.4.5.6 and subparts 1.4.5.6.1 through 1.4.5.6.5 only if contract performance will or might involve contractor use of Government Information Systems (IS) or contractor access to Government networks.) Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right.

http://jko.jten.mil/

Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Army Enterprise Infostructure (AEI) or Air Force Infostructure.

Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.6.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.6.2 Complete initial and/or annual Information Assurance (IA) training as required by applicable Air Force/ANG policy.

1.4.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.6.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.6.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.7 (Add only for contractor employees working on a Government site or requiring access to Government network) Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a Government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA CyberAwareness, Protecting Sensitive Information, Force Protection, etc.). ADLS website: https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.4.5.8 (Add only for contractor employees requiring access to a DoD network) Information Assurance (IA) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter.

All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8140.01, DoD 8570.01-M and AFMAN 17-1301 within 180 days of the start of contract performance.

1.4.5.9 (Add for contractor employees supporting IA/IT functions.) Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-M, DFARS 252.239.7001, and Air Force Policy Directive (AFPD) 17-1 contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.4.5.10 (Add only if contract performance will or might involve contractor employees’ access to PII) Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) is located on the ADLS website and refresher OPSEC training is conducted annually (at Commander's Call). The contractor shall submit certificates of completion for each contractor employee to the COR (if no COR is assigned, delete “to the COR” and replace with “to the KO”) within 15 calendar days after completion of training.

1.4.5.12 OPSEC Plan. (Add only if applicable. Note: If a contractor will have access to military network and any sensitive document/information identified in the organizations CIL, they must prepare an OPSEC Plan/SOP for their personnel to follow. The task lead of the vendor must have OPSEC Level II certification. The contractor’s OPSEC Plan/SOP must be reviewed and approved by the OPSEC Manager. If this is a Government requirement, you must check block 6 on your AT/OPSEC checklist and include the Plan/SOP as a deliverable in Technical Exhibit 2.) The contractor shall develop an OPSEC Plan and provide it to the COR or KO within 15 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1) Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance;

and (4) Specific OPSEC measures the organization requires (as appropriate).

1.4.5.13 (Add only if applicable) Contracts that require Handling or Access to Classified Information. For contracts that require handling or access to classified information, the contractor shall comply with FAR 52.204-2, Security Requirements, including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes. This clause involves access to information classified

“Confidential/Secret/Top Secret” and requires contractors to comply with a Visitor Group Security Agreement (VGSA) when designated as a Visitor Group (a Visitor Group is defined as 90 consecutive days or more) at all contractor operations located on Air Force/Air National Guard installations in accordance with this PWS. Contract personnel must be entered in the Defense Information System for Security (DISS). A DD 254, DoD Contract Security Classification Specification, is required for all classified contracts.

(Indicate the level of security required, if necessary. If a DD 254, DoD Contract Security Classification Specification is required, the unit security monitor should initiate one that will become an attachment to this PWS.) Completion of localized security training (information protection related material) will be accomplished at the Wing/Unit level.

Derivative Classification and Marking Classified CBTs may also be required as per assigned duties (i.e., SIPRNet).

1.4.5.14 Reserved (TARP is an Army program. There is not a TARP equivalent program in the Air Force. If performance will be on an Army-controlled installation, include the ARNG specific (green) language from the section above.)

1.4.6 Physical Security. (Include this section even if performance will not be at a Government facility.) The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. (Add this section, 1.4.6.1.1, 1.4.6.1.2, and 1.4.6.1.3 only if applicable.) NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. (Add the following sentence if a QCP is required): The contractor shall include procedures covering key control in the QCP.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: (Add only if applicable) The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. (Add the following sentence is a QCP is required): These procedures shall be included in the contractor’s QCP.

1.4.7 Special Qualifications: (Add only if applicable. Insert any special certification or license requirements for contractor employees, as appropriate. Do not include education or qualification requirements in this section (include those in PWS part 5).

Language in this section should be tailored to fit the requirement.) The contractor shall ensure all employees possess all required licenses for operating ___________ used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR (if no COR is assigned, delete through the COR and replace with through the KO), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: (Indicate whether contractor personnel will be required to obtain and wear badges, wear specific uniforms, etc., in the performance of this contract.) All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure. (If not applicable, remove as a deliverable to Technical Exhibit 2.)

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel (Add only if applicable)

If contractor travel is required, a separate Not To Exceed (NTE) Contract Line Item Number (CLIN) will be added to the contract to pay for travel expenses.) The contractor shall travel to (specify locations) during the performance of this contract to (insert purpose of travel, i.e., “attend meetings, etc.”).

If contractor travel is required, the following is mandatory language in the PWS: The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract.

All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made. Note: COR may authorize travel if fully funded travel CLIN exists and funding is validated prior to travel arrangements being made. KO approval is only necessary if funding is unavailable or KO has retained COR responsibilities.

If the services being provided are training, will the contractor have to travel to locations other than the primary site to perform? If so, add: The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by (insert either “the contractor” or “the Government.”) If it is the Government, insert: The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.13 Data Rights (Add only if applicable. If more specific data rights are needed for a particular requirement, it may be necessary to consult with the IP attorney to include the appropriate language. Note for KOs: Applicable intellectual property clauses may also need to be included in the solicitation/contract. If adding IP clauses, make sure that the language in this section of the PWS does not conflict with the added clause(s)): The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods (Add only if applicable): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the (Insert the time period, i.e., 60 days, 30 days, etc.) phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. (NOTE: PIPOs are generally only required if the current contract that this acquisition will replace contains FAR 52.237-3, Continuity of Services. This clause is used for critical services that must not experience a break in services and the Government anticipates difficulties during the transition from one contractor to another. The clause requires the incumbent contractor to work with the new contractor to transition performance. If you require a PIPO, you must ensure your package is submitted to the Contracting Office with enough time to implement the PIPO after award.)

2.0 Definitions and Acronyms:

(This section includes all special terms and phrases used in the PWS. The definitions must clearly establish what is meant. Each definition provided should be carefully considered, for that definition becomes binding for all requirements in the contract. The definitions in FAR 2.101 are incorporated into the contract by the inclusion of FAR 52.202-1 or FAR 52.212-4 (for commercial contracts). Inclusion of terms defined in FAR

2.101 (e.g. KO and COR) in this section is not recommended in order to prevent a possible conflict between the contract and the FAR.

This section should also contain a complete listing of all acronyms used, giving both the acronym and the words represented by the acronym. The definitions and acronyms below should be included, as a minimum; however, if others are applicable to a specific requirement, add them as well.)

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms: (List all acronyms used in the PWS and what they represent. At a minimum, insert the acronyms provided below. You may delete acronyms not used in the PWS but should not delete the entire Acronyms section.)

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

(If the Government is to provide any property, material, equipment or services to the contractor, this section is used to describe what will be provided. Complete as appropriate. If no GFP/M/E/S will be provided; delete the subparagraphs below and state “NONE”. NOTE: If your contract will support the States and a contractor is required to performance services on site, the State will not issue GFP/E/M unless it is specified here.)

DFARS PGI 245.103-72 “GFP attachments to solicitations and awards” establishes the requirement to document in contract attachments the property to be provided as GFP or authorized as GFP in performance of a contract. The GFP Attachment should accompany Procurement Requests (PR), Solicitations, and Contract Awards or Modifications when GFP is anticipated. Locally developed forms are not authorized to replace the GFP Attachment and will fail to process. Only the GFP Attachment fillable PDF forms on the DoD Procurement Toolbox are authorized.

If GFP/E/M will be provided by the Government or acquired by the contractor, review the information at https://www.acq.osd.mil/dpap/pdi/gfp/index.html and https://dodprocurementtoolbox.com/site-pages/gfp to ensure all current regulations and policies are followed and the correct attachment format is used.

Does property provided to a contractor operating in a Government facility constitute

GFP?

“Generally the answer is yes, regardless where the work is performed, if the Government provides property it is GFP. The exception to that is property incidental to the place of performance covered by FAR 45.000 (b)(5) “Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.”

Do DFARS GFP clauses apply to Commercial Item procurements?

“Yes, the DFARS GFP clauses are applicable to Commercial Item procurements as well, to the extent the contract has a requirement for Government property to be furnished or acquired.”

“The DFARS GFP clauses are required for all Cost-type, Labor Hour, Time and Material contracts and for a Fixed Price contracts that will provide GFP, regardless of if they are Commercial Item or not.”

Can you provide optimal PWS language that should be included for contracts?

“FAR 52.145-1(f)(1-10) are the 10 processes that the Contracting Officer is required to perform on a contract.”

Source: https://dodprocurementtoolbox.com/faqs/gfp-reporting-faqs/contracting-0

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

https://www.acq.osd.mil/dpap/pdi/gfp/index.html https://dodprocurementtoolbox.com/site-pages/gfp

3.1 Property: (Include the following language if performance will be at a Government facility:) The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment. (This is not considered GFP for the purpose of included 52.245-1, 252.245-7001, 252.245-7002, 252-245-7003 and 252,245-7004. If additional GFP will be provided, ensure the instructions in DFARS PGI 245.1 are followed.)

3.2 Materials: If GFM will be provided, include a description of what will be provided.

Ensure that the instructions in DFARS PGI 245.1 are followed.)

3.3 Equipment: If GFE will be provided, include a description of what will be provided.

Ensure that the instructions in DFARS PGI 245.1 are followed.)

3.4 Services: If GFS will be provided, include a description of what will be provided.)

3.5 Utilities: (Include the following language if performance will be at a Government facility:) All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): (In this section, describe property, material or equipment that the contractor shall be required to provide. Complete as appropriate. If the contractor will be required to purchase specific property, materials, or equipment in order to perform the requirement, this section must address whether the Government will reimburse the contractor for those items and whether the items will become Government property or remain the property of the contractor after the contract ends.)

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: (If applicable, include the following statement if the contractor is required to have any level of facility clearance.) The contractor shall possess or be eligible to receive and maintain a (SECRET/TOP SECRET) facility clearance from the Defense Counterintelligence and Security Agency (DSCA).

4.3 Contractor Security Clearance: (If applicable, include the following statement if the contractor’s employees are required to have any level of security clearance. If only some positions will require a security clearance, tailor the section to clearly state which positions, labor categories, or work locations require a contractor employee to have a security clearance. If different security clearances levels are required for different positions, labor categories, or work locations, ensure that the information in this section clearly identifies which security clearance level is required.) The contractor’s employees performing work in support of this contract shall have been granted a (SECRET/TOP SECRET) security clearance from the Defense Industry Security Clearance Office.

If a SECRET or TOP SECRET facility clearance is required or contractor employees are required to have a SECRET or TOP SECRET security clearance, a corresponding DD254 must be provided with the procurement package to be attached to the solicitation.

Requirements are the heart of the PWS. This section should define the services required, the results required by contactor performance and other pertinent information.

(NOTE: Requirements should flow in a logical order.