B.01 Synopsis W9127N24R0029 AE CMS-Thru Amendment 0003.pdf

A-E Construction Management Services (CMS) for Veteran’s Affair’s (VA) Mega Construction Projects

Portland District (NWP) & Seattle District (NWS)

Solicitation No: W9127N24R0029

Agency: Department of Army

Office: U.S. Army Corps of Engineers, Portland District

Location: Within the area of responsibility for the Portland District (NWP) and Seattle District (NWS)

I. CONTRACT INFORMATION

A. General

The U.S. Army Corps of Engineers (USACE) Portland District (NWP) and Seattle District (NWS) have the great privilege of working with the Department of Veterans Affairs (VA) to build medical facilities that serve our Veterans throughout the state of Oregon and Washington. Typical projects encompass the design and construction of the following: Service Buildings, Outpatient Facilities, Inpatient Hospital’s, seismic retrofits, utility improvements, parking structures, parking lots, asbestos and Hazardous material remediation, facility studies, and supporting work.

Architectural Engineering (A-E) Construction Management Services (CMS) will play a fundamental role in supporting delivery of vital facilities to support the Veterans of Oregon and Washington. This contract is being procured in accordance with Public Law 92-582, the Brooks Act as implemented in FAR Subpart 36.6 and DFARS 236.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. Task orders will be solicited and negotiated on an individual basis in accordance with procedures identified in FAR part 16.505 and EP 715-1-7.

THIS NEW ANNOUNCEMENT IS A TOTAL SMALL BUSINESS SET-ASIDE IAW FAR

52.219-6 WITH LIMITATIONS ON SUBCONTRACTING IAW FAR 52.219-14.

B. Potential for Organizational Conflict of Interest and Mitigation Required

In accordance with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest (OCI), the Contracting Officer has determined that a significant potential for an OCI exists for the awardee resulting from this synopsis and the VA construction contracts managed by NWP and NWS that this contract will support. Contained within these construction contracts are requirements for the designer of record and/or construction contractor to perform work and submit deliverables to the Government. The contractor awarded this CMS A-E SATOC will be required to review and validate work performed under construction contracts which presents an impaired objectivity organizational conflict of interest for all VA construction contracts with NWP and NWS.

IAW 36.209 Construction contracts with architect-engineer firms: No contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

C. Type and Number of Contracts

The USACE Portland District (NWP) intends to award one (1) indefinite delivery, firm-fixed-price, single-award task order contract (SATOC). The awarded SATOC will consist of one (1) five (5) year base period (commencing upon the date of award of this base contract). The total capacity is $25 million. The minimum guaranteed amount for the SATOC is $10,000. Task orders issued under this SATOC will have a minimum ordering amount of $3,000.00. Multiple task orders are anticipated to be awarded between $1M and $5M in support of this project.

Contract award is anticipated in the third quarter of Fiscal Year 2024. The first task order is anticipated to be award with performance expected in first quarter of Fiscal Year 2025.

D. Competition

The North American Industry Classification (NAICS) code for this acquisition is 541330 Engineering Services, which has a size standard of $25.5M.

E. System for Award Management

To be eligible for contract award, a firm must be registered in the Department of Defense (DoD) System for Award Management (SAM) at the time the government issues the solicitation.

Register via the SAM website at https://www.sam.gov or by contacting the Service Desk at 1-866-606-8220. Firms must register prior to the due date for responses to this synopsis to enable the Contracting Officer’s review of SAM Exclusions.

F. Service Contract Act

Firms are advised that the resulting SATOC will require that the wages and benefits of listed services employees (see FAR 22.10) be at least equal to those determined by the Department of Labor under the Service Contract Act, as determined relative to the employee’s office location, not the location of the work. See http://www.wdol.gov for additional information.

II. SELECTION PROCESS

Selection for SATOC Negotiation

In accordance with 40 U.S.C. Chapter 11 (Selection of Architects and Engineers Statute), the applicable provisions of the Competition in Contracting Act (10 U.S.C. § 2304), the applicable provisions of the Federal Acquisition Streamlining Act (Pub. L. 103-355, 108 Stat. 3243), NWP will select a single firm for SATOC negotiation using the procedures set forth in FAR Subpart

36.6 and Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 236.6:

A. In accordance with FAR 36.602-3(a), NWP will review the Standard Form (SF) 330s submitted in response to this synopsis.

B. In accordance with FAR 36.602-3(b) and DFARS 236.602-1(a), NWP will evaluate those

SF 330s in accordance with the criteria in FAR 36.602-1 and DFARS Procedures, Guidance, and Information (PGI) 236.602-1, as set forth in greater detail in this synopsis.

C. In accordance with FAR 36.602-3(c), NWP will hold discussions with at least three (3) of the most highly qualified firms regarding concepts and the relative utility of alternative methods of furnishing the required services described in this synopsis.

D. On the basis of the above, in accordance with FAR 36.602-3(d), NWP will determine the firms most highly qualified to perform the required services described in this synopsis.

E. The Selection Authority will review the recommendations in accordance with FAR 36.602-3(d) and make the final selection of the most highly qualified firm.

III. SCOPE

NWP and NWS are seeking a Contractor that can provide A-E CMS in the following disciplines and skills: Project Engineer, Architect, Civil Engineer, Structural Engineer, Mechanical Engineer, Electrical Engineer, Environmental Engineer, Geologist, Fire Protection Engineer, Contract Surveillance, Cost Estimator, Engineering Technician, Engineering Technician (Materials), and Administrative. Firms must be capable of performing on-site work to support construction phase services, including shop drawing review, design during construction, site visits, inspections, testing, office engineering, scheduling, cost estimating, evaluating and managing construction changes, etc. Work may be performed on VA mega construction, VA general construction, or VA services and supply contracts to monitor contractor progress and document compliance with the plans, specifications, and ancillary documents. The work to be performed will support NWP and NWS USACE VA Construction Branch missions, primarily within the boundaries of the NWP and NWS. Typical projects supported encompass the design and construction of the following: Service Buildings, Outpatient Facilities, Inpatient Hospital’s, seismic retrofits, utility improvements, parking structures, parking lots, asbestos and hazardous material remediation, facility studies, and supporting work.

Upcoming VA Projects

The following table provides the location, construction methodology and estimated construction cost (ECC) for projects anticipated to utilize this A-E CMS SATOC.

Location Construction Contract Type

ECC (DFARS 236.204)

Portland DVA Phase 2

Design-Build Over $500,000,000

White City Package 1

Design-Build $250,000,000 - $500,000,000

White City Package 2

Design-Bid-Build $25,000,000 - $100,000,000

Roseburg VA TBD $250,000,000 - $500,000,000 America Lake VA TBD TBD Seattle VA TBD TBD

Construction Methodology

There will be a variety of delivery methods employed for each facility involved in the VA projects (Ex. Design-Build, Design-Bid-Build, etc.). The anticipated A-E SATOC capacity includes construction management services for construction contracts list in the previous table being created and executed. However, the full capacity may not be required to complete the project. The expected method to determine the best value to the government is acquisition of A-E services in accordance with the procedures in FAR 36.6.

Project Details

A-E CMS varies in nature and duration. A-E tasks will require an understanding of design/build construction principles on large, multi-level medical facilities. The A-E shall possess extensive knowledge in the functional areas of civil engineering, mechanical engineering, electrical engineering, cost engineering, and construction testing and inspections. The A-E will be required to provide professional services related to complex facility systems to include, but not limited to, engineering design review/analysis and construction management, testing and inspections.

Project requirements, weather, and local site conditions could necessitate changes to the projected schedule for performance by days or months. The physical location of projects varies and may include all projects assigned to the NWP Veterans Affairs Support (VAS) Program and the NWS Veterans Affairs Program.

Contract Effective Period(s)

The ordering period for this contract will be for 5 years from the date of award.

Elements of Anticipated Task Orders

Project-specific requirements will be described in each individual task order’s Statement of Work. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. The following describes the general type of work that may be issued via task orders under the awarded SATOC, which will provide the engineering and architectural support to the projects described in Section 3.1.

General Requirements

General requirements include, but are not limited to, the following tasks:

1. Check compliance with health and safety requirements as established by the U.S. Army Corps of Engineers Safety and Health Requirement Manual (EM 385-1-1). Attend construction contractor’s safety meetings. Participate in review of phase hazard analyses. Review and comment on safety meeting minutes. Life-threatening and serious safety violations must be immediately reported to the COR for their action.

Prepare ENG Form 3394 for any labor accident or significant property damage accidents.

2. Review construction contractor’s progress payment requests and compare to the project progress schedule and submit a report with recommendations to the COR.

Identify any factors delaying progress and comment on responsibility (construction contractor, government, designer, weather, etc.).

3. Assist COR in conducting routine labor standards interviews and filling out DD Form 1567. Provide Labor Compliance Review, including clerical review of construction contractor payrolls, to identify compliance with contract labor requirements for trade classification, wage rates, apprentice requirements, and overtime pay. Provide monthly report of restitution required for withholding from payments. Results of review and estimate will be reported in letter format, typewritten, and suitable for COR signature.

Record payroll submissions, identify missing payrolls and certificates of compliance, and provide notification of delinquent submission and/or misclassification. Notification must be in letter format, typewritten, and suitable for COR signature. Verify construction contractor’s corrective action.

4. Arrange for and coordinate requests for passes, outages, excavation permits, hot work permits, hauling, and delivery routes.

5. Provide assistance in preparation of Requests for Change Proposals (Scope of Work) for COR’s signature, based on changes requested by the COR or the user as a result of changed or unforeseen site conditions, or to resolve errors or omissions in the contract documents. Assist in the development of the scope of work for the change, including any needed sketches and specifications. Review contract requirements to ensure the requested change is not included as part of the contract.

6. Provide advice and assistance in preparing government estimates (including consideration of cost and time analysis—subnets) for use by the COR. The estimates will be written with breakdowns of materials, labor, equipment, indirect elements, and subnet for time---applied to NAS schedule and must be submitted to the COR prior to receipt of the construction contractor’s proposal. The estimate will be used by the COR for evaluating the construction contractor’s proposal.

7. Provide assistance in technical, cost, and time analysis of each contractor’s proposals received from the construction contractor. Analyze the construction contractor’s proposal through comparison with the Government estimate, including time analysis, and provide written recommendations and explanations of estimate variations, both cost and time. Identify and suggest to the COR objective cost for each work activity (material, labor, equipment, and indirect elements) and objective subnet (as applicable) with a significant difference when compared to the government estimate, for use during negotiations to reach a fair and reasonable settlement. Prepare backup data for each objective cost, including market survey for costs, pertinent drawings and specifications, chronology of correspondence and summarization of construction contractor and Government positions, for use by the Government in construction contractor negotiations.

8. Prepare final change order documents, including justification of the change and price negotiation memorandum, for signature. Update the modification register (whether written or computerized) and always keep current.

9. Notify the COR of any potential claims or disputes and any potential disputed interpretations or contract documents when they occur. Evaluate construction contractor claims for submission to the Contracting Officer, identifying pertinent drawings, specifications, developing chronology of correspondence and events relative to claim, summarizing construction contractor’s position, and suggesting a position to be taken by the COR. Include an evaluation of any design liability, and comment on the construction contractor’s cost and time adjustment proposals.

10. Maintain orderly working files for correspondence, minutes of meetings and conferences, submittal data, submittal registers, inspection and monthly progress reports, punch list and contract documents including amendments, notices to proceed, change orders, and modifications.

11. Maintain updated set of plans and specifications including all amendments, modifications, issued clarifications, and significant as-built notations. Conduct review of the construction contractor’s maintenance of accurate as-built drawings and provide comments on completed as-built drawings monthly.

12. Participate and take notes at pre-final and joint final inspections with customer. List and verify all punch list items are corrected prior to final payment. Perform a detailed comprehensive final acceptance inspection upon completion of all work required in the contract.

13. Review and comment on all Operation and Maintenance Manuals provided by construction contractor. Coordinate schedule and witness all start-up tests, demonstrations, and field instructions.

14. Prepare correspondence for the COR’s signature to construction contractors and other Government activities to implement actions relative to contract and project execution.

All correspondence should be submitted in final form. This includes replies to requests for information and construction contractor’s discussion of contract requirements.

15. Perform Biddability, Constructability, Operability, Environmental, and Sustainability (BCOES) review of plans and specifications using engineers experienced in construction projects. The BCOES review must consist of evaluating the construction restraints such as the general site areas, climatic conditions, materials availability, materials delivery, and other site unique conditions restricting construction and construction schedules. Provide comments to the COR on or before the required suspense date.

16. Furnish engineering advice regarding the construction projects as required by the task order.

17. Review A/E designer recommendations for COR approval of shop drawings and other submittals. Prepare for return to construction contractor with submittal stamped. On projects designed in-house, review construction contractor submittals and stamp acceptable submittals or return unacceptable submittals by letter to the construction contractor explaining any problems and referencing specification section. Update the submittal register to include submittal dates, approval actions and tracking of all submittals. Identify delinquent submittals and monitor construction contractor response.

Review a minimum of 10 percent of all FIO (For Information Only) submittals in addition to all submittals for GA (Government Approval).

18. Monitor timeliness of construction contractor and designer response to letters, transmittals, and other inquiries. Identify tardiness and corrective action that should be taken.

19. Investigate contract requirements, codes, and other specifications to aid engineers and construction representatives in resolution of problems. Coordinate and discuss with designers and provide reply to construction contractor’s requests for information.

Review and comment on materials variances and substitutions.

Quality Assurance Inspections

Quality Assurance Inspections, as specified in ER 1180-1-6 must include, but not be limited to, the following tasks:

1. Prepare quality assurance plan for project. Ensure compliance with the plan and that the plan is being kept current.

2. Review the construction contractor’s Quality Control Plan, Safety Plan, Schedule of Prices, Progress Schedules, and Network Analysis Diagrams (CPM’s), Environmental Protection Plan, Asbestos Plan, and submittal register for conformance with contract requirements and good practice. Prepare a detailed written report with recommendations to the Task Order Contracting Officer’s Representative (COR) for acceptance or non-acceptance, including discussion of problem areas and nonconformance with contract requirements.

3. Attend, participate in advisory capacity, and keep notes of preconstruction conferences, quality control coordination meetings, in progress reviews, and other conferences and meetings with construction contractors and COR. Prepare agenda prior to these meetings, prepare minutes of the meeting, and submit the minutes to the COR within two working days.

4. Review all the construction contractor’s daily quality control reports to assure that the quality control operations are adequately documented (including such activities as level of inspection, testing procedures and results, documentation, deficiency correction, etc.). Perform and document surveillance to ensure the construction contractor is adequately following the USACE 3-phase quality control system. Provide daily quality assurance inspection (follow-up inspections) and surveillance of construction contractor’s Quality Control Program and Safety Program. Review ongoing construction work to verify that materials and workmanship conform to contract requirements. Attend quality assurance preparatory and initial inspections. Within 24 hours of inspection, submit a daily Quality Assurance Report (QAR) on ENG Form 2538-1-R to the COR, with particular emphasis on deficiencies found.

5. Verify site location, layout, and elevations of contract work prior to start of work. Verify that all QC requirements, including those established in the preparatory inspection, are in effect prior to the start of work. Verify that all required quality control tests are performed, and the results are within allowable limits. Identify locations and coordinate Q/A soils and concrete tests. Prepare written report identifying the tests and their results as they relate to compliance with the construction contract. Monitor CQC systems tests and material tests and check all plumbing, mechanical, electrical, and special systems such as electromechanical transportation systems with personnel qualified to perform this work.

6. Monitor construction contractor’s procedures for tracking construction deficiencies to assure acceptable corrective action and that an audit trail is maintained. Report findings on the daily QAR. Maintain a system for tracking deficiencies, field problems, and requests for information (RFIs).

Scheduling

Scheduling requirements include, but are not limited to, the following tasks:

1. Provide assistance to the Administrative Contracting Officer (ACO) for the review of the contractor’s Network Analysis System (NAS) construction schedule. Make recommendations/comments pertaining to the approval or re-submittal of the schedule.

2. Attend monthly meetings between the contractor and ACO at AE/RE field offices to review/analyze the contractor’s progress as indicated on the updated NAS schedule and prepare a written report to ACO (as required by the Contracting Officer).

3. Provide assistance to USACE staff and AE/RE field offices staff (on site) on the utilization of the NAS scheduling software—Primavera P6 to prepare reports for progress analysis in support of the ACO position that the contractor is behind schedule and to review the contractor’s supplemental schedule for corrective action to regain its schedule (as applicable).

4. Prepare and present onsite demonstrations on advanced topics for the utilization of Primavera P6 to enhance the skills and capabilities of the AE/RE office staff to monitor the contractor’s progress and to monitor the contractor’s corrective actions to regain its schedule, should it fall behind schedule.

Claims Support

Provide Contract Claims Review Support as follows:

1. Evaluate contractor claims submitted in accordance with the Disputes Clause of the contract to the contracting officer.

2. Identify pertinent drawings and specifications, develop a chronology of correspondence and events relative to the claim, summarize the contractor’s position, provide an analysis of the facts, and prepare a recommended position to be taken by the contracting officer.

3. Prepare a complete schedule analysis using Primavera P6, to determine the validity of any delay and impact delays claimed.

4. Coordinate the review with personnel in the Contract Administration Branch, the Construction Management Branch, Engineering Division, and Office of Counsel.

5. Include an evaluation of any design liability, and comment on the contractor’s cost and time adjustment proposals.

6. In the event merit is determined on any of the claims reviewed, participate as a member of the resolution team.

7. As a final work product, a written report, in the designated format, will be provided for each evaluated claim.

IV. SUBMISSION REQUIREMENTS

A. General Instructions

Submit an SF 330, following the instructions set forth in the SF 330 form and as supplemented below. Do not submit any additional information that is not required by the SF 330 unless it is required in order to provide the additional information requested below. If the firm disregards these instructions and submits additional information not requested, the Government will not consider the additional information as part of its evaluation.

Except as otherwise permitted below, firms must use a version of the SF 330 which is substantially similar in format and font to the version available on the U.S. General Services Administration website at https://www.gsa.gov/portal/forms/download/116486. Firms may use “print to .pdf” functions to assemble its SF 330 package, number pages, etc. however, the fillable blocks shall be used for all data input.

Submit the SF 330 package (SF 330 and required attachments) via email to the contract specialist and contracting officer below, no later than 2:00 PM local time on 12 April 2024.

Contract Specialist: Dana Western, dana.m.western@usace.army.mil

Contracting Officer: Michael Saldana, michael.e.saldana@usace.army.mil

It is the Offerors responsibility to submit the required information by the established deadline.

Proposals submitted by mail or hand-carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation

(FAR).

NOTE: This is not a request for price proposal.

B. Supplemental Instructions

1. SF 330 Package Cover Page:

Submit one (1) (8.5” x 11”) cover page to the SF 330 package that includes the following information:

a. Point of Contact

b. Address

c. Phone Number

d. Email Address

e. CAGE Code (if Joint Venture (including Mentor-Protégé), provide the CAGE

Code intended to be used should the firm receive an award)

f. Socioeconomic Category for NAICS 541330 (e.g., Large, Small, SDVOSB, etc.)

2. SF 330 Part I, Section C

If additional room is needed to complete Part I, Section C, because the proposed team consists of more than six (6) firms, attach as many additional Part I, Section Cs as necessary to complete Part I, Section C. If submitting additional Part I, Section Cs, alter the identifiers in the first column (i.e., a. – f.) using the same convention so that each member of the team has a unique identifier. For example, the first six (6) firms would be identified as a. – f., the second six

(6) firms would be identified as g. – l., and so on.

3. SF 330 Part I, Section D

a. Organization Chart

Submit an organization chart illustrating all team members (i.e., firms listed in Part I, Section C) and disciplines, identifying the applicable experience levels as listed on Attachment B. Include the role of each listed individual as defined in Section 3, paragraph b below. The submitted org chart when printed shall be no larger than one (1) page (11” x 17”) and provided in PDF format.

See example provided. The intent of the example is to demonstrate the level of detail expected by the Government, not to dictate an organizational structure for the team or format for the organization chart. See Attachment A for a list of all currently anticipated disciplines required to support this SATOC. This is the list of disciplines that will be utilized for request for proposal from the most highly qualified offeror.

b. Organization Chart Summary Table

Utilizing the provided template (Attachment C), submit a summary of the submitted organization chart including the total number of personnel assigned by team member (firm), discipline, and experience level. The submitted table when printed shall be no larger than one (1) page (8.5” x 11”) and provided in PDF format.

4. SF 330 Part I, Section E

a. For each of the disciplines below, submit resumes using Part I, Section E, for those persons that you propose to perform the work under this project. The number of resumes submitted for each discipline are limited to the quantities listed below. NOTE: The Government will not review or consider resumes submitted that exceed the maximum quantities listed below. The Government also will not consider any resumes of individuals proposed to perform in disciplines that differ from those listed below.

Discipline Max Qty

Construction Manager (or Project Manager) 2 Contract Manager Surveillance 2 Project Engineer 2 Architect 2 Civil Engineer 2 Structural Engineer 2 Mechanical Engineer 2 Electrical Engineer 2 Environmental Engineer 2 Geologist 2 Cost Estimator 1 Fire Protection Engineer 2 Engineer Technician 2 Engineer Technician (Materials) 2

b. Clearly identify the role of each individual on each resume submitted. For each discipline that allows for the submission of more than one (1) resume, the firm shall have one (1) individual responsible for overseeing the work associated with that discipline. Only one

(1) individual per discipline should be identified in an oversight role. The remaining personnel for each discipline shall be committed to performing the majority of the production work in their respective discipline. Clearly identify in Block 13 of each person’s resume whether that individual will be performing an oversight role (O), production role (P), or both (O/P)).

c. Do not submit the same person for more than one (1) discipline.

d. Fill out each field in the resume form (or otherwise indicate that the field is not applicable).

5. SF 330 Part I, Section F

a. Submit up to three (3) projects that demonstrate your team’s experience performing work similar to that described in this synopsis including the team’s CMS related specialized experience and technical capabilities on large vertical construction projects with systems and features similar to VA medical facilities.

b. To be considered, each project must demonstrate onsite CMS support for a vertical construction project that is ongoing or was completed within 10 years of the date that SF 330s are due. The Government will not review or consider more than three (3) projects submitted. If more than three (3) projects are submitted, the Government will review the first three (3) projects.

c. If additional room is needed to describe a project in Block 24, the firm may submit an additional Part I, Section F page (i.e., using the Part I, Section F form) for that project.

However, the total quantity of Part I, Section F pages must not exceed 15 pages for all projects submitted. The Government will not review or consider more than 15 Part I, Section F pages (see exception in paragraph c).

d. If additional room is needed to complete Block 25 because more than six (6) firms from Part I, Section C were involved in the project, attach a continuation Part I, Section F page providing only the necessary additional Block 25 information. Alter the firm identifiers in the first column as needed for consistency with Part I, Section C. Additional pages needed only for Block 25 will not count toward the 15-page limit for Part I, Section F.

e. Please note: For purposes of this evaluation, an indefinite-delivery/indefinite-quantity (IDIQ) base contract (or other similar ordering vehicle) itself is not considered a “project.” At least one (1) executed task order under the ordering vehicle or stand-alone contract must be ongoing or have been completed in order to constitute a “project.”

Additionally, two (2) or more contract actions that supported only one (1) effort, will constitute only one (1) “project.”

f. In addition to the written content for each project, the firm may attach up to two

(2) graphics representing that project (e.g. drawings, renderings, photographs, etc.). Each graphic shall be in PDF format and no larger than one (1) page (8.5” x 11”) when printed.

6. SF 330 Part I, Section G

Submit up to two (2) Part I, Section G pages (so all personnel with a Part I, Section F may be identified through a Part I, Section G, Block 28 “Example Projects Key”) per the SF 330 instructions.

7. SF 330 Part I, Section H

Submit one Part I, Section H for each of the requirements below.

a. Volume of DoD or DVA Contracts

Provide information regarding all DoD or DVA A-E contracts awarded to all firms listed in Part I, Section C within the past 12 months from issue date of this synopsis. List all contract numbers, task orders, and modifications, and include their award dates and total negotiated fees. Submit additional pages only if necessary to provide complete information.

b. Small Business Participation

In the space allotted, provide a brief narrative explaining the roles proposed for small businesses on the team. Additionally, estimate the proposed extent of participation of Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, and Veteran Owned Small Business team members. Identify each firm's name, small business category, and proposed level of participation measured as a percentage of the overall estimated effort. NOTE: Should a large business be selected for award, it will be required to submit a Subcontracting Plan for approval by the Contracting Officer prior to award, which must match the representations made in this section.

8. Past Performance

Submit information regarding past performance as an attachment to the SF 330.

For each project submitted in Part I, Section F, submit one (1) of the following:

a. A completed Contractor Performance Assessment Reporting System (CPARS) evaluation, if available.

b. If a completed CPARS evaluation is not available, submit a completed Past

Performance Questionnaire (PPQ) for the project. The standard PPQ for USACE is Form PPQ-0 (9/30/11) (Attachment D), and is provided as an attachment to this synopsis. Firms are advised to ensure correct phone numbers and email addresses are provided for the client point of contact. Do not submit a PPQ when a completed CPARS evaluation is available.

i. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the submission closing date, the firm should complete and submit the first page of the PPQ, which will provide contract and client information for the respective project(s).

ii. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's points of contact, Dana M. Western and Michael E. Saldana via email, at dana.m.western@usace.army.mil and michael.e.saldana@usace.army.mil prior to the submission closing date. Firms shall instruct the clients to refer to the synopsis number in the subject line.

iii. PPQs are source selection materials. All successfully submitted PPQs will receive an email confirmation upon receipt. If the firm does not receive the confirmation, it is the firm’s responsibility to follow up to ensure the Government has received the information.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the PPIRS (Past Performance Information Retrieval System) including CPARS, using all CAGE/DUNS (Commercial and Government Entity/Data Universal Numbering System) numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the firm’s SF 330, inquiries of owner representative(s), FAPIIS (Federal Awardee Performance and Integrity Information System), or other databases; telephone interviews with organizations familiar with the firm’s performance, Government personnel with personal knowledge of the firm’s performance capability, and any other known sources not provided by the firm.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the firm. In reviewing past performance information, the Government will take into account the relevancy of the past performed work in addition to how well the firm performed.

9. SF 330, Part II

Submit one (1) SF 330, Part II for each firm listed in Part I, Section C.

V. SELECTION CRITERIA

Source selection factors for this procurement are listed below in descending order of importance. Criteria A through E are primary factors. The remaining criteria are secondary factors and will only be used as tiebreakers among technically equal firms. The Selection Board will only evaluate the minimum number of secondary criteria required to break the tie. After all ratings have been assigned, Offerors will be ranked as “Most Highly Qualified”, “Highly Qualified”, and “Not Qualified” in accordance with EP 715-1-7 Architect-Engineer Contracting In

USACE. Proposals failing to respond or provide complete information for each factor, as required by this synopsis, will be determined non-compliant and “Not Qualified”.

A. Specialized Experience and Technical Competence

The board will evaluate three (3) completed or ongoing projects demonstrating the team’s CMS related specialized experience and technical capabilities on large vertical construction projects with systems and features similar to VA medical facilities. Firms evaluated as highly qualified will demonstrate experience in the following areas, listed in order of importance:

1. Onsite AE CMS experience with medical facility upgrades to include seismic retrofit, expansion, and/ or new construction. Onsite AE CMS experience with government agencies using design-build construction methodology on vertical construction.

2. Project experience will be evaluated more favorably in descending order of importance: DVA medical facilities, Department of Defense (DoD) medical facilities, private sector or municipal medical facilities.

3. Project experience with USACE will be evaluated more favorably.

Key Project Teaming Experience: The basis of the evaluation for this criterion will be the information in Sections F, G and H of the SF 330, Part I. The Government values a team that has successfully worked together in the past on similar projects.

B. Professional Qualifications Necessary for Satisfactory Performance

Responding firms should demonstrate professional qualifications and experience on similar large vertical construction projects in these key disciplines listed in above section Submittal Requirements. The basis of evaluation will be information provided in section E of the

SF 330.

The SF 330 should include a matrix in Section G showing experience of the proposed lead disciplines on the projects listed in Section F of the SF 330. The education, professional registration, certifications, overall and relevant experience, and longevity with the firm will be considered. The board shall consider experience relevant if similar to the specialized experience described in Criterion A. All disciplines are equal in importance. This criterion is primarily concerned with the qualifications of the key personnel identified by the firm and not the number of personnel, which is under Criterion D - Capacity. The lead personnel for each discipline should be clearly identified in section E. Only one resume (the lead for that discipline) will be evaluated for each discipline.

1. Past Performance

Past performance on DoD and other contracts with respect to cost control, quality of work, and compliance with performance schedules. The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance. CPARS will be queried for all firms submitting a SF330. If deemed appropriate by the evaluation board, performance evaluations for any significant team subcontractors who have previously been prime A-E contractors may also be considered. In addition to CPARS, the board may seek information on past performance from other sources.

2. Knowledge of the Locality

Knowledge of local conditions within Washington, Oregon, Idaho and Northern California, specifically regarding: (1) Climatic Conditions (key discipline: mechanical); (2) local construction methods, including geotechnical and seismic considerations (key discipline: civil) and (3) local construction climate impact on cost estimating (key discipline: cost estimator). One rating will be determined for each of the three conditions. Within each condition, appropriate experience must be shown in each discipline to be counted. Experience in the greater Portland or Seattle areas will have greater importance. Evaluation will look at the specific experience of the proposed team as stated in Section E of the SF 330.

3. Capacity to Accomplish the Work in the Required Time

The evaluation will consider the availability of an adequate number of personnel in the following key disciplines: mechanical engineering; electrical engineering; civil engineering, scheduling;

architecture; cost estimating. The evaluation will look at numbers listed in Part II of the SF330 to evaluate the overall capacity of the team. Include a Part II form for each firm that is part of the proposed team.

4. Small Business Participation (Secondary Criteria)

NWP and NWS will evaluate small business participation as proposed in Part I, Section H. SF 330s demonstrating a greater commitment to small business participation will be evaluated more favorably under this criterion.

Small Businesses submitting as the prime A-E will automatically be given the highest level of consideration for this criterion. Among firms proposing as large (unrestricted) businesses, greater consideration will be given to those firms which demonstrate a greater intended use of small businesses as a percentage of their overall estimated effort.

5. Geographic Proximity (Secondary Criteria)

Responding firms should identify any offices operated in close proximity to Portland, OR or Seattle, WA and the contribution these office(s) will make in support of the project.

6. Volume of DoD or DVA Contracts (Secondary Criteria)

Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD AE contract awarded within the past twelve (12) months.

This information will assist in effecting an equitable distribution of DoD AE contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330.

VI. QUESTIONS AND INQUIRIES ABOUT THIS SYNOPSIS

Submit all inquiries regarding this synopsis via ProjNet-Bid. Telephone and email inquiries will not be accepted. ProjNet-Bid is a web-based program that allows submitters to post questions regarding the synopsis and to view all questions by other submitters and answers by NWP.

ProjNet-Bid can be accessed through ProjNet at https://www.projnet.org/projnet/. To access the ProjNet-Bid website the first time:

A. Click the Bid tab

B. Click Bidder Inquiry. (The Agency is USACE.)

C. Enter the following information for access:

1. The Bidder Inquiry Key: A8IZU4-94NC6I

2. Valid business contact information (e.g., company name, contact person, business address, phone number and email address) (required on first project only)

3. Establish secret question and answer which will be used as a password. (Required on first project only)

A. For subsequent access use your email address, the Bid Inquiry Key and response to the secret question to access the ProjNet-Bid Module.

B. Submit questions or review questions and answers. A firm that submits a question will receive an automated email notification that its question has been received. When an answer is posted to a question, the question and answer are then available for all other firms to review.

C. For a specific step-by-step for POSTING YOUR INQUIRIES, is available in the

Reference link on the Contract Viewer.

D. For questions about the ProjNet-Bid, please contact the Call Center help desk toll free at

1-800-428-HELP, which operates from 8:00 AM to 5:00 PM (Pacific US time zone). ProjNet-Bid questions can also be emailed to the helpdesk at staff@rcesupport.com.

The cutoff for questions and inquires is seven (7) days prior to the due date by 2:00 PM (Pacific). All firms submitting an SF 330 in response to this synopsis will be held to have reviewed the questions and responses in ProjNet-Bid prior to their submission.

Administrative questions should be directed to Dana M. Western at dana.m.western@usace.army.mil. The secondary point of contact is Michael E. Saldana at michael.e.saldana@usace.army.mil.

The point of contact for small business questions or assistance is the Portland District Deputy for Small Business, Carol McIntyre at (503) 808-4602 or carol.a.mcintyre@usace.army.mil.

List of attachments:

1) Attachment A - Discipline List

2) Attachment B - Example Organizational Chart

3) Attachment C - Organizational Chart Summary Table Template

4) Attachment D - NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0)