B.01_Synop-RFP_REV_w-Attachments_29Jan2021(2).pdf

Request for Quotes (RFQ)

Solicitation Number: W9126G21R0007

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Fort Worth District, Piney Woods Region, Title: Lake O’ the Pines Mowing & Toe Ditch Cleaning Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal mowing and toe ditch cleaning services in the manner, location and frequency set forth in the Performance Work Statement (PWS) and schedules. Work shall be performed in the USACE Piney Woods Region located at Lake O’ the Pines, 2669 FM 726, Jefferson, Texas 75657. Periods of Performance will be one (1) twelve (12) month base period, four (4) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

4. PSC: S208 Housekeeping – Landscaping/Groundskeeping

NAICS CODE: 561730 – Landscaping Services

SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Indefinite Delivery/Indefinite Quantities Contract resulting from this RFQ to the responsible offeror whose offer represents the best value by comparative evaluation IAW FAR 13.106- 2(b)(3) in terms of price, past performance, and Technical Approach and Understanding of the Work. Quotes for this solicitation are due on 02 March 2021, by 10:00 AM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104- 07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Price Quotation (CLIN Schedules) (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10) and evaluation criteria in 52.212-2. If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

https://www.acquisition.gov/

d. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation – Commercial Items)

e. Complete and return the provision at 52.204-26

8. Email all quotes to:

Daisy.Ciarlariello@usace.army.mil civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: U.S. Army Corps of Engineers Lake O’ the Pines Project Office

2669 FM 726

Jefferson, TX 75657

CT POC: Mrs. Daisy Ciarlariello Contact Info: 817-886-6592 Email: Daisy.Ciarlariello@usace.army.mil

Conference: Wednesday, February 17, 2021 @ 10:00 AM CST mailto:civ-ops.proposals@usace.army.mil

VENDOR INFORMATION SHEET

W9126G21Q0012 Capital Region Gate Attendant Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes

No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy)

Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR

WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR

PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION

ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY

BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE

POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND

ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

mailto:CIV-OPS.Proposals@usace.army.mil

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M

U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

W9126G21R0007

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year Mowing & Tow Ditch Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the PWS.

$2,500.00 Minimum Guarantee for Base Year Only

Base Year Ordering Period: 1 April 2021 thru 31 March 2022

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

Contract Specialist: Mrs. Daisy Ciarlariello at (817)886-6592 Email: Daisy.Ciarlariello@usace.army.mil

FOB: Destination

PSC CD: S208

NET AMT

1001 1 Job OPTION OPT YR I Mowing & Tow Ditch Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform toe ditch cleaning services at Lake O' the Pines IAW the PWS.

$2,500.00 Minimum Guarantee for Base Year Only

Option Year I Ordering Period: 1 April 2022 thru 31 March 2023.

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

Contract Specialist: Mrs. Daisy Ciarlariello at (817)886-6592 Email: Daisy.Ciarlariello@usace.army.mil

2001 1 Job OPTION OPT YR II Mowing & Tow Ditch Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the PWS.

$2,500.00 Minimum Guarantee for Base Year Only

Option Year II Ordering Period: 1 April 2023 thru 31 March 2024

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

Contract Specialist: Mrs. Daisy Ciarlariello at (817)886-6592 Email: Daisy.Ciarlariello@usace.army.mil

3001 1 Job OPTION OPT YR III Mowing & Toe Ditch Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the PWS.

$2,500.00 Minimum Guarantee for Base Year Only

Option Year III Ordering Period: 1 April 2024 thru 31 March 2025.

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

Contract Specialist: Mrs. Daisy Ciarlariello at (817)886-6592 Email: Daisy.Ciarlariello@usace.army.mil

4001 1 Job OPTION OPT YR IV Mowing & Toe Ditch Cleaning

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the PWS.

$2,500.00 Minimum Guarantee for Base Year Only

Option Year IV Ordering Period: 1 April 2025 thru 31 March 2026.

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

Contract Specialist: Mrs. Daisy Ciarlariello at (817)886-6592 Email: Daisy.Ciarlariello@usace.army.mil

Performance Work Statement For

Mowing and Toe Ditch Cleaning Services At

Lake O’ the Pines, Texas

1. GENERAL: This is a non-personal services contract to provide Mowing, Trimming, Edging and Toe-ditch Cleaning services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor (KTR) who, in turn is responsible to the Government.

1. Description of Services/Introduction: The KTR shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform the services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The KTR shall perform to the standards in this contract. A site visit of service areas is expected and must be coordinated with the Lake O’ the Pines Project Office prior to any acceptance of a bid.

2. Scope: The KTR shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project mowing services, and toe ditch cleaning services at the Lake O’ the Pines Project. KTR's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. KTR shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the contracting o (KO) or their Representative.

3. Mowing: - The work shall consist of furnishing all labor, materials, and equipment necessary to perform Park and Project mowing and trim grass, weeds, and tree/brush sprouts in the public use areas, and along access roads at the locations and as indicated by appropriate limits on the attached maps in the appendices. Unless indicated otherwise on the maps, mowing along access roads shall be performed over a distance of fifty (50) feet on each side of centerline; fifty (50) feet beyond limits of parking areas; fifty (50) feet beyond paved edge of boat ramps and boat ramp turnarounds, or to the tree line if it falls within the required fifty

(50) foot distance. The required fifty (50) foot distance includes ditches, back slopes, riprap, and bluff areas, which shall be cut with power or hand tools. Unless otherwise indicated on the attached area maps, mowing and trimming will be performed to the water's edge.

4. Natural Resource Mowing shall be generally defined as areas managed under natural resources, and includes hunting access road mowing and food plot mowing.

1.4.1 Mowing and Trimming Requirements: Cut, trim, and mow grass to a height of not more than two and one half (2 1/2) inches or less than one and one half (1 1/2) inches in Park mowing; and not more than three (3) inches or less than two (2) inches in Project mowing. All mowing and trimming activities should be uniform in cut; with smooth transitions between different mowing equipment areas; grass shall be mowed even throughout the mow areas maintaining the required height, if after mowing an area individual plants (stickups) or strips of uncut vegetation remain in the mowed area, the area will be re-mowed, even though it may be several days before the stickups or strips are visible. Mowing with tractor-mounted mowers will not be permitted within twenty (20) feet of any people, building, picnic/camping unit, camper hook-up, or under trees with low hanging limbs. All rocks and branches resulting from mowing operations must be removed from roadways. Limbs and other debris able to be removed by hand may need to be removed by the KTR prior to commencing mowing operations, short of requiring additional equipment. All rocks, branches, grass, dirt, or other debris resulting from mowing, trimming or edging operations shall be removed from all developed surfaces, including but not limited to sidewalks, impacts sites, picnic pads, etc.

1.4.2 Trimming Requirements: The KTR will be required to trim around guard rails, traffic counters, trees, shrubs, culverts, all signs, guard posts, posts and cable, boat ramps, parking lots, curb stops, rip-rap, fences, and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the equipment or the object. The Government reserves the right at any time to plant additional trees and/or shrubs in any park or area which will require trimming as described above at no additional cost to the Government. Edging and trimming will be accomplished each time mowing is performed.

1.4.3 Edging Requirements: Edging will be accomplished with a gasoline or electrically operated edger capable of making vertical cuts a minimum of one-half (1/2) inch below soil level along all walkways and concrete curbs located within the mowing area, a weed eater will not be allowed for this function.

1.4.4 Toe Ditch Cleaning Requirements: The KTR shall be responsible for cleaning and removing all vegetation, dirt, sediment, trash, and any other debris from the concrete toe ditches below Ferrell’s Bridge Dam, Lake O’ the Pines. Special care shall be taken to ensure removal operations do not damage any appurtenant features, i.e. pvc/metal pipes, culverts, and/or concrete. All solid waste (non-natural debris) will be placed in a receptacle (dump trailer or equivalent). A disposal location will be provided in close proximity to the toe ditches for all debris removed.

1.4.5 Natural Resource Mowing Requirements: Natural resource mowing shall consist of mowing hunting access roads, food plots, or both. Four hunting access roads are located at Lake O’ the Pines in various locations. Food plots are numerous and vary in size from 0.2 acres to 5 acres. Detailed maps of the areas to be mowed will be provided to the contractor before mowing will begin. Mowing height shall be four inches to six inches (4”-6”). All fallen trees and limbs with a diameter of two inches (2”) or larger shall be removed from the mowed areas of the hunting access road or food plots.

5. Special Mowing and Trimming Requirements and Limitations:

1.5.1 Special Mowing and Trimming Requirements: Mowing with farm type tractor-mounted mowers will not be permitted within fifty (50) feet of any people, building, picnic/camping unit, camper hook-up, or under trees with low hanging limbs. Small riding mowers will be allowed to mow as close as necessary to all obstructions, provided said mowing does not cause any damage to public, private or Government property. If a camping/picnic unit is occupied by the public at the time of the scheduled mowing and trimming, the Contractor will inform the occupants of safety measures which need to be followed by the occupants to prevent any personal injury or damage to personal property. Any special equipment must be approved in writing by the Government Quality Assurance Representative (GQAR) prior to use and shall be used in accordance with manufacturers recommendations at all times.

6. Task Orders: The Government’s obligation to pay and the Contractor’s obligation to perform shall be initiated through a Task Order. A task order authorize the Contractor to mow any one or more of the designated areas. “Areas” are identified by Item Number on the Bid Schedule. The task order shall also state the number and sequence in which the parks or areas are to be mowed and any time limitations. If the task order includes multiple mowings in any single area or multiple areas, the Contracting Officer will designate the GQAR to determine sequencing and any time limitations.

7. Mowing Frequency: The number and frequency of mowings required for each area will vary, due to environmental conditions and Project needs. No adjustment of the unit price will be made based on the number of actual mowings ordered. The Government is not responsible for the condition of the mowing area (grass height, etc.) at the time the contract or task order becomes effective. The government reserves the right to request mowings in selected areas if the growth of vegetation warrants. The estimated number of mowings for Park and Project areas is as shown on the bid sheets.

8. Mowing Sequence: The Government Quality Assurance Representative (GQAR) will furnish the Contractor a list showing the sequence in which each area is to be mowed. Completion of work and the government’s quality assurance inspection schedule will adhere to this sequence. Unless otherwise approved by the GQAR all mowing and trimming required in an area identified on the bid schedule, once started shall be completed before starting mowing in another area. In all cases the Contractor shall provide sufficient personnel and equipment to complete the work within the required time limitation.

9. Period of Performance: Period of performance will be determined as each task order is issued under this contract.

1.9.1 A complete mowing would include all items listed on the bid schedule. The time limitation for a complete mowing is ten (10) days. All requested line items must be completed within ten (10) business days.

1.9.2 The time limitation for cleaning the toe-ditches is five (5) business days.

1.9.3 The time limitation for the LOP Natural Resource Mowing is five (5) business days.

1.9.4 All work will be started on the date specified in the task order. The starting and completion dates are critical in the performance of this contract.

1.9.5 The services provided under this contract shall be independent of all services provided under other contracts at these parks and projects at which the Contractor may receive award.

10. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place.

The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.10.1 Damage to Trees: Landscape and Native Trees Values. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty percent of the cambium, expressed in terms of circumference, is injured, the tree will be considered a total loss.

Table A – Landscape and Native Tree Values. Value of landscape and native trees used for assessing damages resulting from contracted mowing activities.

Tree Diameter (Inches)

Value ($) (Landscape

Trees1)

Value ($) (Native Trees2)

Measured at 12” Above Ground < 2 120.00 30.00 2 160.00 40.00 3 260.00 70.00 4 380.00 100.00 5 520.00 140.00 6 680.00 180.00 7 860.00 230.00

Measured at 4.5’ Above Ground 8 1,000.00 280.00 9 1,200.00 330.00 10 1,450.00 380.00 11 1,750.00 430.00 12 2,100.00 510.00 13 2,500.00 600.00 14 2,950.00 710.00 15 3,450.00 830.00 16 4,000.00 970.00

1 Landscape trees are trees that have been planted or preserved to serve a specific landscape purpose such as screening, shade, flowering, fruiting, noise abatement, or visual aesthetics. Native trees are trees within the mowing area that have not been planted or preserved to serve a specific purpose.

11. Safety Requirements: Contractor shall develop and submit written detailed safety and hazard analysis plans within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform mowing and toe ditch cleaning services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", copies of which are available at the Lake O’ the Pines Project Office.

1.11.1 Safety Program: Work shall be accomplished in accordance with applicable provisions of the Occupational Safety and Health Act (OSHA), EM 385-1-1 General Safety and Health Manual of the U.S. Army Corps of Engineers and SWFOM-385-1-10, Fort Worth District Safety Program. The contractor’s program shall include hazard analysis and employee’s responsibility for providing a safe work place. The program shall also address indoctrination and training of employees responsible for providing and maintaining public safety during performance of work and responsibilities of employers for implementation of the program.

1.11.2 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to the start of each task order, at a minimum, and will notify the Government Quality Assurance Representative (GQAR) of location and time of each meeting.

When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the GQAR.

1.11.3 Personal Safety Equipment: The Contractor shall ensure that all personnel have access to, and are required to utilize, all necessary personal safety equipment as required by EM 385-1-1. All safety equipment shall meet all safety requirements as set forth in EM 385-1-1, Safety and Health Requirements Manual and shall be maintained in accordance with manufacturers recommendations at all times.

12. Contracting Officer Representative (COR): If applicable, the Contracting Officer

Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer (KO) and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or subsequent task orders. A COR will be appointed to any task order issued that is $150,000 and above. If the task order falls under $150,000 the lake’s Government Quality Assurance Representative (GQAR) will be responsible for validating performance and authorizing payment.

13. Contractor Quality Control (QC): The Contractor is responsible for establishing and maintaining an adequate quality control system. The Contractor’s quality control system must ensure that all work performed by the Contractor's organization is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Plan (QCP) is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered to the GQAR within ten days after contract award. After initial acceptance of the QCP, the contractor shall be required to receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Contractor’s Quality Control Inspector (the individual responsible for quality control) shall verify contract conformance of all work performed, to include reviewing each work leader's daily activity report to ensure that it is legible, understandable, and complete, and to notify the GQAR of anything requiring immediate attention. The GQAR may request additional quality control personnel at any time the Contractor's work is in danger of nonconformance, at no additional cost to the Government.

1.13.1 QC Reports: The Contractor’s QC Inspector will submit daily QC reports to the

Government Quality Assurance Representative (GQAR) prior to 9:00 a.m. each day for work completed the previous day. A Final QC Report shall be submitted to the GQAR at the end of each Task Order, certifying work was completed according to contract specifications and noting any exceptions.

14. Government Quality Assurance (QA): The term “Quality Assurance” refers to actions taken by the Government to insure the Contractor’s Quality Control (QC) system is functioning and effective, and that the Contractor is providing services which are in accordance with this contract.

1.14.1 Quality Assurance Surveillance Plan (QASP): The Government shall evaluate the

Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will monitor the Contractor's service performance using the random sampling method, the planned sampling method, and/or 100% inspection (by park; and/or area) method, as described in a separate "Quality Assurance Surveillance Plan". The Government reserves the right to alter or change the type of inspection plan at its discretion at any time.

1.14.2 Government Quality Assurance Representative (GQAR): The Government

Quality Assurance Representative (GQAR) will inspect the work in each area as it is completed to ensure that the Contractors Quality Control Plan (QCP) is functioning and that all requirements of the contract have been satisfied.

1.14.2.1 The GQAR for this contract will be Kenneth House email:

kenneth.house@usace.army.mil, or (903) 293-6506

1.14.3 Quality Assurance Surveillance: Should it become necessary for the GQAR to perform re-inspections of defective work that was required to be redone, (due to failure of Contractor Quality Control System to locate and cure these deficiencies prior to the GQAR's initial inspection), there will be a re-inspection charge. This will be based on the Actual Government Cost at the Effective Hourly Rate. Cost for re-inspection will be taken based on the following examples.

EXAMPLE:

a. Re-inspection of one park is required. The re-inspection cost is made as follows:

(Effective Hourly Rate / 60 minutes) X Inspection Minutes = Cost

$20.00 / 60 x 45 = $ 15.00 mailto:kenneth.house@usace.army.mil

2 GENERAL INFORMATION

1. Type of Contract: The Government will award a fixed-price IDIQ.

2. Place of Performance: The work to be performed under this contract will be performed at Lake O’ the Pines, Ferrells Bridge Dam Project, Jefferson, Texas

3. Location: Lake O’ the Pines is located on Big Cypress Creek at mile 81.2 above the mouth of the Red River, approximately ten (10) miles west of Jefferson, Texas. The reservoir is situated largely within Marion County, Texas, but extends into the adjacent counties of Harrison, Upshur, Morris, Camp and Titus. All service locations except Cedar Springs and Lone Star Parks are located in Marion County. Cedar Springs and Lone Star Parks are located in Upshur and Morris Counties, respectively.

4. Climate: The climate in Marion, Upshur and Morris Counties is generally mild with hot summers and cool winters. Temperatures are usually relatively high in the summer months of July, August and September, reaching over 100 degrees Fahrenheit, and relatively low in December, January and February with a few days below freezing. Extreme temperatures, snowfall and drought conditions are experienced occasionally. Recorded temperatures range from a maximum of 100 degrees Fahrenheit to a minimum of 4 degrees Fahrenheit with a mean annual temperature of 64.4 degrees Fahrenheit. This area receives relatively high rainfall with a range of 35 to more than 50 inches per year with an annual mean precipitation of 45.8 inches.

5. Soil Conditions: The Project has varying types of ground soil conditions. The topography of the area is generally rolling, hilly uplands with wide flat flood plains and terraces. Soils range from a shallow sandy loam to clay loam. Iron Ore is common in Marion and Upshur Counties on upland areas.

6. Hours of Operation: Normal working hours for the Contractor shall be between 7:00 A.M.

and 6:00 P.M. Any variation must be approved in advance by the Government Quality Assurance Representative (GQAR) or designated representative.

7. Federal Holiday Statement: No work on site will be permitted on the following Federal holidays except in extreme cases and after specific approval by the GQAR.

New Year’s Day – January Labor Day – September Martin Luther King Jr. Day – January Columbus Day – October Presidents Day – February Veterans Day – November Memorial Day – May Thanksgiving Day – November Independence Day – July Christmas Day – December

8. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security Requirements: The Contractor shall be responsible for safeguarding all

Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

2.9.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

2.9.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

2.9.3 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

2.9.4 Suspicious Activity Reporting Training: (e.g. iWATCH, CorpsWatch, or See

Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

2.9.5 Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

2.9.6 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

2.9.7 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2.9.8 For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

10. Post Award Conference / Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, GQAR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer (KO) will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

11. Point of Contact Requirements: The Contractor shall provide to the GQAR a local telephone number and a point of contact for discussion of any contractual matters.

12. Communications: The Contractor shall ensure that all Contractor supervisory and quality control personnel have access to current, usable mobile cellular telephones for purposes of communicating with Government personnel.

13. Safeguarding Public Property: The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny, or pilferage to the GQAR as part of the Contractor's quality control reports.

14. Government Furnished Items and Responsibilities: N/A

15. Contractor Furnished Items and Responsibilities:

2.15.1 General: The Contractor…