b.01 Draft schedule and pws for synopsis.pdf

PDF 1 MB Posted Jun 26, 2025

Attached to: Washington Aqueduct Fire Extinguisher Service
Solicitation number: W912DR25QA009
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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Written by GovTribe AI · Jun 26, 2025

This draft Performance Work Statement (PWS) details fire extinguisher inspection, certification, and maintenance services for the Washington Aqueduct, a federally owned water supply agency serving the District of Columbia and northern Virginia. The contract covers 247 fire extinguishers located across eight different sites within a 10-mile radius of the Dalecarlia Water Treatment Plant, including McMillan, Great Falls, Little Falls, Georgetown, and other water treatment facilities.

The contract is structured with one base year and four 12-month option years, running from July 17, 2025 to July 16, 2030. The contractor will be responsible for comprehensive annual inspections, maintenance, and certifications in accordance with National Fire Protection Association (NFPA) and Occupational Safety & Health Act (OSHA) standards. Services include detailed fire extinguisher checks such as pressure testing, weight verification, hydrostatic testing, seal and pin replacement, recharging, and proper tagging. The performance requirements mandate zero deviation from specified standards, with 100% inspection and government acceptance, and the contract will be a firm fixed-price type with FOB destination for all line items.

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DRAFT

W912DR25RA036

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 247 Each

Annual Inspection & Certification Tag

FFP

In accordance with PWS.

FOB: Destination

PSC CD: H342

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 2 Each

ABC 5lb, 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

FOB: Destination

PSC CD: H342

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 90 Each

ABC 10lb 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

FOB: Destination

PSC CD: H342

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 5 Each

CO2 5lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

FOB: Destination

PSC CD: H342

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 30 Each

CO2 10lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 Job

Allowance Misc. Small Parts

COST

In accordance with PWS.

FOB: Destination

PSC CD: H342

ESTIMATED COST

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 1 Each

K 5 Year recharge and tag

FFP

In accordance with PWS.

FOB: Destination

PSC CD: H342

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 4 Each

Service Call Charge

FFP

In accordance with PWS.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 247 Each OPTION Annual Inspection & Certification Tag

FFP

In accordance with PWS.

FOB: Destination

1002 1 Each OPTION ABC 5lb, 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

1003 20 Each OPTION ABC 10lb 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

1006 1 Each OPTION CO2 5lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

1007 1 Each OPTION CO2 10lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

1008 Job OPTION Allowance Misc. Small Parts

COST

In accordance with PWS.

ESTIMATED COST

1009 1 Each OPTION K 5 Year recharge and tag

FFP

In accordance with PWS.

1010 4 Each OPTION Service Call Charge

FFP

In accordance with PWS.

2001 247 Each OPTION Annual Inspection & Certification Tag

FFP

In accordance with PWS.

2002 1 Each OPTION ABC 5lb, 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

2003 10 Each OPTION ABC 10lb 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

2006 1 Each OPTION CO2 5lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

2007 3 Each OPTION CO2 10lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

2008 Job OPTION Allowance Misc. Small Parts

COST

In accordance with PWS.

2010 4 Each OPTION Service Call Charge

FFP

In accordance with PWS.

3001 247 Each OPTION Annual Inspection & Certification Tag

FFP

In accordance with PWS.

3002 1 Each OPTION ABC 5lb, 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

3003 5 Each OPTION ABC 10lb 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

3006 6 Each OPTION CO2 5lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

3007 30 Each OPTION CO2 10lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

3008 Job OPTION Allowance Misc. Small Parts

COST

In accordance with PWS.

3009 1 Each OPTION K 5 Year recharge and tag

FFP

In accordance with PWS.

3010 4 Each OPTION Service Call Charge

FFP

In accordance with PWS.

4001 247 Each OPTION Annual Inspection & Certification Tag

FFP

In accordance with PWS.

4002 4 Each OPTION ABC 5lb, 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

4003 178 Each OPTION ABC 10lb 6 Year Maintenance Recharge Tag

FFP

In accordance with PWS.

4006 9 Each OPTION CO2 5lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

4007 54 Each OPTION CO2 10lb 6 Year Hydrotest Recharge Tag

FFP

In accordance with PWS.

4008 Job OPTION Allowance Misc. Small Parts

COST

In accordance with PWS.

4009 1 Each OPTION K 5 Year recharge and tag

FFP

In accordance with PWS.

4010 4 Each OPTION Service Call Charge

FFP

In accordance with PWS.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Fire Extinguisher Inspection, Certification, & Maintenance

1. Introduction:

Serving more than 1 million citizens in the District of Columbia and a portion of northern Virginia with reliable drinking water, the Washington Aqueduct is a federally owned and operated water supply agency.

The Aqueduct is a division of the Baltimore District, US Army Corps of Engineers and consists of two water treatment plants located in the District of Columbia. These two water treatment plants produce a total average of 155 million gallons of water per day. The goal of the Washington Aqueduct is to provide safe and cost-effective drinking water to its customers.

2. Background:

The Washington Aqueduct currently has 247 extinguishers in various locations and buildings that are within a 10-mile radius of the Dalecarlia Water Treatment Plant. These fire extinguishers need to be maintained and inspected per National Fire Protection Association (NFPA) and Occupational Safety & Health Act (OSHA) standards.

Totals by location

ABC

5LB

ABC

10LB

"K" 6L

CO2

5LB

CO2

10LB

CO2

15LB

TOTAL

MCMILLAN 47 1 1 12 61

GREAT FALLS 1 1 2

LITTLE FALLS 4 4 10 18

GEORGETOWN 3 3

1ST HIGH 1 1 2

2ND HIGH 1 1 2

3RD HIGH 2 2 4

DALECARLIA/DALECARLIA

RESERVOIR/RPF 3 121 1 3 27 155

TOTAL 3 179 2 9 54 247

3. General Requirements: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform inspections, maintenance, and certifications of fire extinguishers.

a. Annual Inspections: In coordination with Washington Aqueduct perform comprehensive annual inspection, maintenance, and certifications on 247 fire extinguishers at eight different locations listed below:

1. McMillan: 47 ABC 10lb, 1 “K” 6L, 1 CO2 5lb, 12 CO2 10lb fire extinguishers

2. Great Falls: 1 CO2 5lb, 1 CO2 10lb, fire extinguishers

3. Little Falls: 4 ABC 10lb, 4 CO2 5lb, 10 CO2 10lb, fire extinguishers

4. Georgetown: 3 ABC 10lb fire extinguishers

5. 1st High: 1 ABC 10lb, 1 CO2 10lb fire extinguishers

6. 2nd High: 1 ABC 10lb, 1 10lb CO2 fire extinguisher

7. 3rd High: 2 ABC 10lb, 2 10lb CO2 fire extinguishers

8. Dalecarlia/Dalecarlia Reservoir/RPF: 3 ABC 5lb, 121 ABC 10lb, 1 “K” 6L, 3 CO2 5lb, 27 CO2 10lb, fire extinguishers

b. Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1. Period of Performance: This contract is for one (1) Base Year of 12 months and four (4) 12-month Option Years. Annual service shall begin upon date of contract award. The price schedule has varying quantities for each year, based upon anticipated due dates for the 5-year, 6 year, and/or 12 year maintenance services per NFPA 10 standards. All work performed must be completed within 30 days of the start date.

3.2. Recognized Holidays: All work, services, and/or deliveries must be done during business days between the hours of 6:30AM to 3:00PM. Contractor shall honor all Washington Aqueduct’s holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Juneteenth

3.2 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative.

The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

3.2.1. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3.2.2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

3.2.3. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

3.3. Location of Work Performance: All work activities will be completed within a 10 mile radius of the Dalecarlia Water Treatment located at 5900 MacArthur Blvd. NW, Washington DC, 20016.

McMillan: 2500 First Street NW Washington DC 20001 Great Falls: 11799 MacArthur Blvd, Potomac MD 20854 Little Falls: 6250 Clara Barton Parkway, Bethesda, MD 20816 Georgetown: 4600 MacArthur Blvd NW, Washington DC 20007 1st High: 1980 Foxhall Rd, NW Washington DC 20007 2nd High: 4420 Warren Street NW Washington DC 20016 3rd High: 3901 Donaldson Place NW Washington DC 20016

Dalecarlia / Dalecarlia Reservoir/RPF: 5900 MacArthur Blvd NW, Washington, DC, 20016/ 5225 Little Falls Road NW Washington DC 20016

3.4. POCs: The POC’s shall inspect all Services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

Requesting Unit Technical POC Safety Officer 202-253-1560 E-mail address: TBD

3.5. Delivery. Delivery of all materials will be coordinated with the Requesting Unit Local POC; Delivery will be made at the physical address identified in section 3.3.

3.6. Type of Contract: The Government will award a Firm Fixed Price contract.

4. Performance Requirements:

Provide all labor, parts, equipment, material, supervision, and transportation necessary to certify, maintain, repair, and provide testing for all portable fire extinguishers belonging to the Washington Aqueduct in accordance with the most current version of NFPA 10. NFPA 10 requires that fire extinguishers be serviced annually by a certified technician, which includes a thorough inspection, and, if needed, maintenance, testing, and recharging.

The Contractor shall schedule annual inspection and maintenance of fire extinguishers in coordination with the Washington Aqueduct POC.

The contractor shall insure that all costs to provide these services are included in their price schedule submittal. There shall be no additional charges above and beyond the cost provided in the price schedule (i.e. continuity testing, tags/ labels, hazmat fees, or any surcharges).

The Contractor shall perform tasks that include, but are not limited to, the following:

1) Remove the extinguisher from its hanger.

2) Check the gauge pressure.

3) Check the condition of the gauge and its compatibility with the extinguisher.

4) Check the weight of the extinguisher.

5) Check that the last hydro-test test date is within code requirements and if not, perform hydro-static testing.

6) Check the last 6-year maintenance inspection for compliance.

7) Check the last 12-year maintenance inspection for compliance.

8) Check the valve and shell for damage or corrosion.

9) Remove the hose and inspect it for cracks or splits.

10) Check the hose threads for signs of wear.

11) Perform conductivity test on hose, per NFPA 10, if applicable.

12) Check the condition of the discharge horn.

13) Check for obstructions that interfere with accessibility of the extinguisher.

14) Break the extinguisher seal and remove the locking pin.

15) Check the upper and lower handles.

16) Replace safety disk, if necessary.

17) Verification of service collar, replace if necessary.

18) Replace O-ring, if necessary.

19) Replace additional parts as needed.

20) Replace the locking pin and reseal the extinguisher.

21) Check the valve opening for powder or any foreign matter.

22) Refill extinguishers, if needed.

23) Empty & recharge all stored pressure-loaded fire extinguishers if required.

24) For dry extinguishers, fluff the powder by turning the unit.

25) Clean the extinguisher shell if necessary.

26) Return the hose to its proper position.

27) Check the condition of the hose/horn retention band at the side of the extinguisher.

28) Check that the unit's classification is properly identified with the appropriate decal.

29) Check that the operating instructions are clean and legible.

30) Tag the extinguisher properly.

31) Insure HMIS label is in place and legible.

32) Return the extinguisher on its hanger (return original existing Washington Aqueduct fire extinguisher without swapping out with other extinguisher upon completion of service).

33) Compile a detailed invoice of the services provided and submit in accordance with Invoicing instructions below.

34) Dispose of and/or recycle fire extinguishers that have been condemned due to defect, unserviceability, mechanical failure, or recall by the manufacturer (in agreement with Washington Aqueduct Technical point of contact).

Any extinguisher taken off-site for service shall be replaced with an equivalent fire extinguisher that is suitable for the type of hazard present with no rental charges.

If any fire extinguisher is discharged, or damaged, the contractor may be called on an unscheduled service call to service and re-tag the unit to insure its functionality.

The contractor shall provide one paper copy and an electronic copy of the fire inspection report. The report shall include a record of the conditions, inspection results, repair, maintenance, and/or preventative maintenance performed on the extinguisher. The fire extinguisher report shall be formatted to include the Aqueduct’s individual identification number, building, location, type, size, deficiencies/discrepancies, tear down and hydrostatic testing year (including the 5, 6, and/or 12 year depending upon fire extinguisher type). This report shall be delivered to the Washington Aqueduct within 10 business days after the inspection.

All work performed, equipment, parts, material, and schedules shall be in strict compliance with the most recent version of NFPA 10, OSHA, and other applicable requirements (i.e. local, state, and federal regulations).

4.1. Quality Control: The contractor shall maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall include procedures to identify, prevent, and ensure no defective fire extinguishers exist. The contractor shall submit a quality control inspection list 7 (seven) calendar days after contract award. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

4.2. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.4 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, and provide site entry of Contractor personnel. A COR will be appointed at the time the contract is awarded. The COR is not authorized to change any of the terms and conditions of the contract.

4.5 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 2:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

5. Invoicing Instructions

The Supplier shall mail the original delivery invoices to:

USACE Finance Center 5722 Integrity Drive Millington, TN 38054-5005 Attn: EFT/Disbursing

And a copy to:

Washington Aqueduct 5900 MacArthur Blvd., N.W.

Washington, D.C. 2 0016-2514 Attn: Support Management Services Email: WADinvoices@usace.army.mil

6. Attachment/Technical Exhibit List:

TECHNICAL

EXHIBIT 1

Performance Requirements

Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Performance Objective

(The Service required— usually a shall statement)

Standard

Performance Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from the standard”)

Method of

Surveillance

PRS # 1 The contractor shall perform the inspection, certification, and maintenance on

(247) fire extinguishers.

Efficiency shall be maintained at acceptable levels to ensure proper functionality of the

(247) fire extinguishers

Zero Deviation

100% Inspection

PRS # 2 The contractor shall develop and maintain an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS.

Efficiency shall be maintained at acceptable levels to ensure non- recurrence of defective services.

100%Inspection

PRS # 3 The Contractor shall clean up the work areas at the completion of the specific task, or at the close of each workday.

Efficiency shall be maintained at acceptable levels in order to perform the work subscribed under this contract.

PRS # 4 The contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, transportation, supervision and services.

Efficiency shall be maintained at acceptable levels in order to perform the work subscribed under this contract.

PRS # 5 All work performed by the Contractor shall be performed in accordance with all applicable U.S.

laws and regulation

Efficiency shall be maintained at acceptable levels to ensure proper functionality required by this Contract and in order to be in compliance with the Laws.

QASP

QUALITY ASSURANCE SURVEILLANCE

PLAN

4 Nov 24

Fire Extinguisher Services Contract Number:

Contract Description: The U.S. Army Corps of Engineers, Washington Aqueduct, 5900, MacArthur BLVD NW, Washington D.C. 20016 proposes to obtain services to inspect, certify, maintain, and repair/replace fire extinguishers. The service plan will be utilized one base year with four option year period.

Contractor’s name: TBD

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

Confirm that the action is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

Define the roles and responsibilities of participating Government officials.

Define the types of work to be performed with required end results.

Document the evaluation methods that will be employed by the Government in assessing the

Contractor’s performance.

Provide the Surveillance Activities Table and Corrective Action Request (CAR) form that will be used by the Government in documenting and evaluating the Contractor’s performance.

Describe the process of performance documentation.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

52.246-4 Inspection of Services – Fixed-Price.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: USACE – Baltimore District: Contracting Office Telephone:

Email:

b. Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison between the USACE

– Baltimore District: Contracting Office and the requesting program office (USACE – Baltimore District:

Planning Division.

Assigned KS:

Telephone:

Email:

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: TBD Telephone:

Email: TBD

d. Other Key Government Personnel - This includes Performance Monitors, Inspectors, etc. who act on behalf of the COR to monitor performance (i.e., Technical Manager).

Name: TBD Title: Chief, Safety Office Telephone:

Email: TBD

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Task Manager for this contract.

Task Manager – TBD Telephone: TBD Email: TBD

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, shown in Table 1 below, includes performance standards.

The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Table 1. Performance Standards for Fire Extinguisher Services.

Task

Standard

Acceptable Quality Level (This is the maximum error rate. It could possibly be “Zero deviation from the standard”)

Method of Surveillance

The contractor shall perform the inspection, certification, and maintenance on (247) fire extinguishers.

Qualified personnel are available and in location as needed to properly perform services on 247 fire extinguishers as described in PWS.

100% Inspection

The contractor shall develop and maintain an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS.

acceptable levels to ensure non-recurrence of defective services.

The Contractor shall clean up the work areas at the completion of the specific task, or at the close of each workday.

Efficiency shall be maintained at the work subscribed under this contract.

The contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, transportation, supervision and services.

the work subscribed under this contract.

All work performed by the Contractor shall be performed in accordance with all applicable U.S. laws and regulation

Efficiency shall be maintained at acceptable levels to ensure proper functionality required by this Contract and in order to be in compliance with the Laws.

6. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the KS, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

QUARTERLY REPORT. Per the scope of work the contractor is required to submit a quarterly report on all tasks. The government will analyze the contractor's reports with regards to the status of each task and funding spent to date.

7. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a high to low, or neutral outcome. The following ratings shall be used:

HIGH:

Likely to cause significant disruption of schedule, increased cost or degradation of performance; risk may be unacceptable even with special Contractor emphasis and close government monitoring

MODERATE:

Can potentially cause some disruption of schedule, increased cost, or degradation of performance; special Contractor emphasis and close government monitoring will probably be able to overcome difficulties

LOW:

Has little potential to cause disruption of schedule, increased cost or degradation of performance; normal Contractor effort and normal government monitoring will probably overcome difficulties

NUETRAL: Unable to provide an evaluation.

8. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

9. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR will take quarterly measurements of the contractor’s performance.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 1006 N/A N/A N/A Government 1007 N/A N/A N/A Government 1008 N/A N/A N/A Government 1009 N/A N/A N/A Government 1010 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 2003 N/A N/A N/A Government 2006 N/A N/A N/A Government 2007 N/A N/A N/A Government 2008 N/A N/A N/A Government 2010 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 3003 N/A N/A N/A Government 3006 N/A N/A N/A Government 3007 N/A N/A N/A Government 3008 N/A N/A N/A Government 3009 N/A N/A N/A Government 3010 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government 4006 N/A N/A N/A Government 4007 N/A N/A N/A Government 4008 N/A N/A N/A Government 4009 N/A N/A N/A Government 4010 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 17-JUL-2025 TO

16-JUL-2026

N/A MCMILLAN WATER OPERATIONS UNIT

POC

2500 FIRST STREET NW

WASHINGTON DC 20001

963649

0002 POP 17-JUL-2025 TO

16-JUL-2026