B.01.01.01 Attachment - PWS FY26_Clinton_Disposal_Services.pdf

REFUSE COLLECTION AND DISPOSAL, CLINTON LAKE, LAWRENCE, KANSAS

PERFORMANCE WORK STATEMENT

C.1 GENERAL INFORMATION: Clinton Lake is a flood control reservoir located on the Wakarusa River in northeast Kansas. The Lake spans two county boundaries: Douglas and Shawnee. Clinton Lake is located just west of Lawrence, Kansas, 45 miles west of Kansas City, and 20 miles east of Topeka, Kansas. A map of Clinton Lake can be found on the internet at:

www.nwk.usace.army.mil/locations/district-lakes/Clinton-Lake.

Five parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Kansas Department of Wildlife and Parks, the City of Lawrence, and private entities. The lessees provide a full range of marina services, recreational opportunities, and camping to the public. Services contracted to the private sector include mowing, refuse collection, facility cleaning, and park attendants. The Corps manages the contracts and conducts inspections to insure that the services are provided for visitors to the lake. Any award(s) made from this solicitation will be Firm-Fixed-Price, performance-based service contract(s).

C.2 SCOPE OF WORK: Contractor shall furnish all personnel, equipment, labor, supplies, and services to provide, set, empty, clean, and replace or refurbish refuse containers at Clinton Lake. The services furnished under this contract shall consist of a pre-work conference, and the tasks as defined in this Performance Work Statement (PWS). The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the collection, transportation, and disposal of refuse and shall obtain such permits, licenses or other authorizations as may be required.

C.3 REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled “Insurance- Work on a Government Installation” Contractors shall obtain and maintain during the period of performance the following insurance*:

Workmen’s Compensation.......................................Coverage complying with applicable State statute**

Motor Vehicle Liability..............................................Minimum $100,000 per person $300,000 per occurrence for bodily injury $20,000 per accident for property damage

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

** Kansas Insurance Commissioner Toll Free Telephone: 1-800-432-2484

C.4 POST-AWARD CONFERENCE: After award, and prior to commencement of work, and any following option year, the Contractor shall contact the COR to arrange a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

C.5 CONTRACTOR PERSONNEL

C.5.1 Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being, or operation mission of the installation and its population.

C.5.2 Contractor personnel shall present a clean and neat appearance, and display identification easily recognized as a contractor employee.

C.5.3 The contractor shall make sure that employees have a valid license before starting work under this contract.

C.5.4 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the http://www.nwk.usace.army.mil/locations/district-lakes/Clinton-Lake.

public.

C.6 DOCUMENTS AND CORRESPONDENCE: After award, all documents and related correspondence shall be addressed to the COR at the Project Office.

C.7 QUALITY ASSURANCE: The Government will periodically evaluate the Contractor’s performance in accordance with the attached Quality Assurance Surveillance Plan.

C.8 QUALITY CONTROL:

C.8.1 The Contractor shall submit, in writing, for approval of the COR at the project, a detailed plan of operation to include equipment, personnel, refuse collection routes, and approximate time that the crew will ENTER and LEAVE each area being serviced. The purpose of the schedule is to insure that quality assurance inspection by Government personnel is compatible with the Contractor’s work schedule. The schedule shall be submitted within 14 calendar days after accepting the contract. Any proposed deviation from the approved schedule shall be submitted in writing to the COR for approval prior to change.

C.8.2 The Contractor shall designate, in writing, a member of each work crew who shall serve as the contact for matters involving quality and performance or non-performance of the required work assigned to that crew.

The designated employee(s) shall be qualified with full authority to act for, and on behalf of, the Contractor as necessary to ensure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish a written designation that shall include the name(s), address(es), and telephone number(s) of the responsible individuals(s). The COR reserves the right to disapprove any individual who has demonstrated substandard work performance. Such disapprovals will be given to the Contractor by written notice, and the COR’s decision shall represent a final decision.

C.8.3

C.8.4 The Contractor shall furnish to the COR, a telephone number attended during normal business hours (7:30 a.m. to 4:00 p.m. C.S.T.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

C.8.5 In the event of unsatisfactory performance of specified work, the Contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government. Failure of the Contractor to perform the work will result in withholding of payment for the portion(s) of work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required. Payment for services of less than one (1) month’s duration shall be prorated at 1/30th of the monthly charges for each calendar day, except that the 31st day of any month shall not be included in the computation.

C.8.6 The Government reserves the right to require the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the Contractor. (This amounts to a partial termination and there is a modification done to reflect the reduction in work and money).

Any time Government personnel are used because of Contractor’s non- performance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

C.8.7 As each AREA of work is accomplished, the Contractor, or his designated employee(s) performing the work, shall complete that portion of the Contractor’s Daily Worksheet indicating the time the refuse collection was completed. Completed worksheets shall be signed, available daily for inspection, and submitted each month with the invoice, or as directed by the Contracting Officer or his/her authorized representative. The Contractor shall indicate on the worksheet, any items not collected. Contractor Daily Worksheet forms will be furnished by the Government.

C.9 PERIOD OF REQUIRED SERVICES: Services shall be performed in accordance with the schedule detailed in Table C.19.2, between the hours of 7:00 a.m. and 6:00 p.m. All work shall be accomplished within the time frames specified. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his/her authorized representative.

C.9.1 SERVICES DELIVERY SUMMARY:

SERVICE DELIVERY SUMMARY. The Contractor service requirements are summarized below.

Item

PWS

Paragraph

Performance Standard

Surveillance Method

Perform required disposal services within the specified time frame and meet PWS requirements.

ALL

No more than one delayed service or error per month.

100% inspection or random inspection

Annual Coordination Meeting

C.1.3

No error per year.

Complete after the contract award and each option exercise period.

Quality Control

C 1.6

Complete daily worksheets and submit with invoice.

No more than two errors

100% inspection or random inspection

C.9.1.1 “As Ordered” services shall begin no later than 24 hours after receipt of telephone order (unless a later date is specified in the order).

C.10 GENERAL SAFETY REQUIREMENTS: In order to provide safety controls for protection to the life and health of employees and other persons; for the prevention of damage to property, materials, supplies, and equipment; and for the avoidance of work interruptions in the performance of this contract, the contractor shall comply with all pertinent provisions of Federal, state, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.11 LOST ARTICLES, VANDALISM, AND FACILITIES MALFUNCTION: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during the refuse collection operation shall be turned in daily to the Project Office where it may be claimed by the owner. Any evidence of vandalism and instances where facilities are not operating properly or are in need of repair shall be reported to Project personnel.

C.12 DEFINITIONS AND ACRONYMS: The following definitions and descriptions apply where ever the word, phase, or acronym is used in this performance work statement.

Clean: As used generally, means removal of dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities; unsoiled, unstained, fresh and unused; having no flaws or roughness, clear, regular, or having few corrections.

Contracting Officer Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Fully Clothed: Deemed to mean that a sleeved shirt (or T- shirt), trousers, and shoes shall be worn at all times: This requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the performance of duties.

Performance Based Acquisition: Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract or order requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise statements of work.

Performance Requirements Summary (PRS): The PRS shows contract requirements; the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Shall: The imperative. A task that must be complied with or performed.

C.13 GOVERNMENT FURNISHIED SUPPLIES AND EQUIPMENT:

C.13.1 The following consumable items will be furnished to the Contractor by the Government from stock.

1. Contractor’s Daily Worksheet

2. Gate Key

C.13.2 The Government shall provide an area for storage of dumpsters during periods when not in use. Other equipment must be stored off Government property when not in use in the performance of the contract unless approved by the COR.

C.14 CONTRACTOR FURNISHED SUPPLIES AND EQUIPMENT:

C.14.1 The Contractor shall furnish all equipment and supplies necessary to perform these requirements not identified in section C.13 of this PWS as Government-Furnished supplies or facilities and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the COR prior to initial use.

C.14.2 The Contractor shall furnish a compactor-type truck suitably equipped, capable of retaining all waste and fluids without leakage, and constructed so as to prevent the scattering of refuse along the route.

C.14.3 The Contractor shall furnish and deliver refuse containers in accordance with the service schedule.

C.15 SPECIFIC TASKS:

C.15.1 Equipment Failure: Refuse collection is directly related to public health and sanitation;

therefore, it is essential that all refuse containers be serviced as specified. The Contractor shall assure that they have, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his/her primary equipment. The Contractor shall notify the Contracting Officer within eight (8) hours of any such equipment failure and provide his/her alternate plan for collection of refuse during the repair period. Backup equipment need not be of the same type, nor meet the same requirement of the primary equipment, except as pertains to the scattering of refuse along the route; however, such equipment may be utilized only to accomplish the specified work of the contract while primary equipment is being repaired, for a period not to exceed 14 calendar days without prior approval of the Contracting Officer or his/her authorized representative. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified.

C.15.2 Dumpster Placement: After award, the contractor shall place dumpsters in the locations and times as listed in the tables below. Dumpsters shall be placed in the designated locations within three

(3) days before the first day of required services, and removed within three (3) days after the last day of required services for each location.

C.15.3 Number of dumpsters: The total number of dumpsters shall be subject to a variation of + / - 3 dumpsters, and the additional dumpsters for Holidays (week) as noted in table C.19.1 shall be at no additional charge in the contract. The number of dumpsters in each area/location shall be determined by the COR. If any of the above variations result in deletion of the requirement of ALL services in an area, an equitable adjustment will be made by contract modification.

C.15.4 Size substitution: Substitution of dumpsters will be permitted to the following extent. At each specified dumpster location, substitution in size and number of dumpsters required to achieve the specified cubic yards of refuse storage may be made; however, consolidation of collection sites (locations of dumpsters within each area) will not be permitted. Size substitution must be approved by the Contracting Officer’s Representative (COR).

C.16 REMOVAL AND DISPOSAL:

C.16.1 The Contractor shall empty all refuse containers in accordance with the schedule listed in table C.19.2, and shall pick up all refuse from the immediate vicinity of the refuse containers. The Contractor shall also immediately clean up any spillage of refuse, in the course of the handling operations.

C.16.2 The Contractor shall return refuse containers when emptied, to their original position, and the cover closed. Refuse containers that have been moved by visitors shall be emptied and returned to their proper location.

C.16.3 The Contractor shall transport and dispose of all refuse from dumpsters off Government property to a State- approved sanitary landfill or disposal point. The Contractor shall bear all cost in connection with this work.

C.16.4 The Contractor shall thoroughly clean and disinfect equipment used for hauling to keep it free of residue and odor and to present a clean appearance. In the event of a disagreement relating to the need for cleaning equipment and /or dumpsters, the Contracting Officer’s decision shall represent a final decision.

C.17 DUMPSTER TYPE AND CONDITION:

C.17.1 The Contractor shall furnish and deliver dumpsters equipped with plastic or rubber type lids and place dumpsters in the areas listed in table C.19.1 at locations designated by the COR. Dumpsters shall be so constructed and equipped as to prevent accidental tip over by the public. Capacity shall be as designated in the table.

C.17.2 The Contractor shall, maintain the dumpsters in good working order, presenting a neat and clean appearance, free from defects such as rust, holes, unsightly rust and damage, broken lids, stains, odors, and failing paint (including any signage or stenciling by the Contractor). Contractor shall remove and replace damaged or unsightly dumpsters with like units in good repair.

C.18 DUMPSTER LOCATION: The locations designated in Table C.19.1 are areas where dumpsters are normally located; however, the contractor may be required to relocate dumpsters within each park on an as needed basis to accommodate special events and unusual circumstances. The Contractor shall relocate dumpsters on regular service days, to the areas designated by the COR.

C.19 TABLES

C.19.1 Dumpsters and locations within each Park.

AREA 2 Cu Yd 4 Cu Yd 40 Cu Yd

Bloomington Maintenance Facility* 1 Bloomington E. Entrance Dump Station ** 1 Boat Ramps 5 & 6 – Currently Parking lot 5 1

Boat Ramp 7 – East side of flush toilet 1 Bloomington W Group Camp-Picnic Shelter 2 Beach Area – southwest corner of parking lot*** 1

Cedar Ridge – south west corner of parking lot*** 2 Rockhaven Park-Southwest corner of campground 1 Woodridge Park-by vault toilet 1 Hickory Park-east of shower building*** 2 Hickory Park-upper entrance 1 Walnut Park-East of playground*** 2 Oak Park - Entrance 1 Elm & Ash Group Camp – 1 each by shelter 2 Overlook Park-by shelter 1 parking lot 1 Administration Area-storage yard entrance 1

TOTAL 6 14 1

*If option is exercised.

**Holiday Week - Add 1 extra 2 cu yd dumpster.

***Holiday Week- Add 1 extra 4 cu yd dumpster.

C.19.2 Dumpster collections within each Park

DATES AREAS DAYS OF THE WEEK

1 May – 1 Oct *** Beach, Walnut, Hickory Sunday, Tuesday, Friday 1 May – 1 Oct *** Ash, Elm Group Camp, and Oak Monday 1 Apr – 1 Oct *** Cedar Ridge Group Camp and Oak Sunday, Tuesday, Friday 1 Apr – 1 Oct *** Bloomington West Group Camp, Rockhaven, Woodridge, Administration Area/Overlook Park Boat Ramps 5, 6 & 7 and Bloomington East Entrance

Monday, Friday

1 Oct – 16 Oct Cedar Ridge, Bloomington East Entrance Boat Ramps 5,6 & 7, Bloomington West Group Camp

Monday, Friday

1 Oct – 30 Mar Administration Area/Overlook Park Monday 1 Oct – 1 Dec Woodridge, Rockhaven Monday

1 Apr – 30 Mar* Bloomington Maintenance Yard As requested, not to exceed (6) requests per year.

*If option is exercised.

C.20 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

C.20.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

C.20.2 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

C.20.3 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart

22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.