B.01.01 - Contract Specifications.pdf

SPECIFICATIONS

LONG BRANCH LAKE HVAC MINI SPLIT SYSTEM PURCHASE AND INSTALLATION

U.S. ARMY CORPS OF ENGINEERS

1. GENERAL: This is a supply contract to provide HVAC products and installation at the Long Branch Lake Project Visitor’s Center. The Government shall not exercise any supervision or control over the contract suppliers delivering the supplies herein. Such contract suppliers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. DESCRIPTION OF SUPPLIES & SERVICES: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other services necessary to perform HVAC supply and installation activities as defined in this Purchase Description except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

3. SCOPE: This is for the purchase and installation of a Multi Zone Mini Split System to provide heat and air conditioning. The Contractor shall supply and install 6 indoor evaporator units and 2 outdoor condenser units. The Contractor shall provide all equipment, labor, supervision, and material necessary to complete the project.

3.1 Existing HVAC: There is an existing Geothermal HVAC system.

3.1 This scope may not cover all specified activities, steps and procedures required to supply the contract product. In cases where work is not specifically shown or specified, contract shall include miscellaneous items, appurtenances, devices, and materials obviously necessary for a sound, secure and complete installation. In case of omission, the normal industry, state or federal standards, practices, specifications, and/or guides shall prevail.

4. CONTRACTOR’S REQUIREMENTS:

a. The Contractor shall have a minimum of 5 years’ experience in performing work associated with the PWS. On-site lead person shall have a minimum of 3 years of experience performing work associated with the PWS. The name and experience of each lead individual performing work on this contract shall be submitted with the Contractor Qualifications.

b. The Contractor is required to contact the COR at least five (5) workdays prior to commencement of all services to ensure available access to the project areas and to provide a date and time of the service. The Contractor shall notify the COR upon entry and prior to exiting the site.

c. The Contractor shall contact the COR prior to commencement of any services and upon completion of all work covered under this contract.

4.1 Antiterrorism/Operation Security Requirements

a. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

c. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the COR and shall become part of the official contract file.

d. Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $250,000, the simplified acquisition threshold (Source:

http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

5. HOURS OF OPERATION: The standard workday is 7:00 am to 4:30 pm Monday thru Friday, excluding Federal holidays. Work hours may be adjusted with approval of Contracting Officer Representative (COR) or Operations Project Manager. Any request for variation from these hours shall be coordinated with the COR at a minimum of 48 hours in advance.

6. CONDITION: The Contractor shall provide an on-site representative to coordinate and direct all work and serve as a point of contact with the Government. Contractor’s employees shall be under the supervision and direction of the Contractor.

7. PERFORMANCE MATRIX:

PERFORMANCE

STANDARDS

REQUIRED

SERVICE

ACCEPTABLE

QUALITY

MONITORING

METHOD

LEVEL

http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions)

Work is completed in accordance with (IAW) the PWS with no incident or cause.

Provide service IAW manufacturer’s standard and recommended material and parts.

No less than 100% quality of work is acceptable.

COR will be on-site to evaluate service and ensure service schedules and performance are met.

8. SAFETY REQUIREMENT:

The safety manual may be found at the following website:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual .aspx. All forms shall be submitted to the Contracting Officer Representative (COR) for review and acceptance. The Contractor shall not perform work until the Government has accepted the Accident Prevention Program Administrative Plan and Activity Hazard Analysis.

8.1 Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

8.2 The Contractor shall prepare an Accident Prevention Plan (APP) specifies to the activities being performed, at a minimum it must meet the requirements of EM 385-1-1, Appendix A. It shall include an Activity Hazard Analyses (AHA) as described below.

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

8.3 A preparatory meeting shall be conducted by the Contractor to discuss the APP contents with all effected onsite employees. The Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

8.4 All accidents and neat misses shall be investigated by the Contractor and reported to the COR.

8.5 The Contractor shall provide daily QC reports, employee work/exposure hours and certified payrolls.

9. PREWORK CONFERENCE: Prior to the start of any work, the Contractor and the COR will schedule a “prework conference.” The Contractor’s staff responsible for quality and safety on the jobsite will attend this meeting. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the COR to outline the requirements in terms of safety, quality, communication, inspections, material storage, and submittals.

10. GOVERNMENT POINT OF CONTACT:

Zane Bratsberg zane.c.bratsberg@usace.army.mil 816-389-3122

11. SITE VISIT: Interested vendors should attend the site visit to confirm understanding of the scope, inspection of building conditions, inspect overhead access, and inspect existing utility connection prior to submitting quote. To setup a site visit, please contact the Government Point of Contact listed above, Zane Bratsberg. No extra work will be allowed for perceived additional work caused by unfamiliarity with the site conditions and requirements.

12. SCHEDULE: Prior to any work being completed the Contractor shall submit a project schedule for approval. The project schedule shall contain a chronological order of activities that progresses to project completion. Each activity shall have a duration with a proposed start and end date. The Contractor shall also include any outages that will be required during the service.

13. SUBMITTALS:

The Contractor shall provide to the Government the submittals identified within this contract and submittals that are identified as necessary to ensure performance compliance. Once submittals are received the government has 10 working days for review and acceptance. All submittals are required prior to construction commencing.

The Government will respond to the Contractor’s submittals with email, fax, or postal mail per the Contractor’s requested preference to the Government. The Government’s approval of submittals shall not be construed as a complete check of the contract requirements. Government approval will be an indication of a satisfactory submittal of the general method of compliance with the requirements of the contract.

Government approval will not relieve the Contractor of the responsibility for contract compliance.

Government disapproved submittals shall be resubmitted by the Contractor addressing corrections and contract compliance. At the discretion of the Government, the Contractor may be directed by the Government to proceed with work in advance the submittals; however, the Contractor shall practice due diligence and continuity with the submittal process. Each submittal shall be attached to a USACE provided form 4025 and emailed to the primary contact contained in paragraph 11.

Required submittals include:

1. Accident Prevention Plan (APP) and Activity Hazard Analyses (AHA’s) for all fieldwork.

2. Schedule and Coordination Plan – Prior to the start of work, the Contractor shall present a plan to minimize down time between removing existing units and bringing new units back online.

3. Contractor experience requirements as listed in paragraph 5, as well as EPA and/or state licenses for, plumbing and electrical.

4. For all materials to be used on the project, the Contractor shall provide the following information:

4.1 Manufacture’s name

4.2 Catalog number

4.3 Unit Specifications

4.4 Energy Efficient Equipment: Provide only energy-using equipment that is Energy Star rated or has the Federal Energy Management Program (FEMP) recommended efficiency. Where Energy Star or FEMP recommendations have not been established, provide equipment with efficiency in the top 25 percent for the type of equipment procured. Provide only energy using equipment that meets FEMP requirements for low standby power consumption. Energy efficient equipment can be found at:

https://www.energy.gov/eere/femp/federal-energy-management-program and http://www.energy.gov/ .

4.5 Operation and Maintenance Manuals for all installed equipment

4.6 Manufacturer’s Warranty

4.7 AHRI and EPA Refrigerant Certification

14. QUALITY CONTROL AND QUALITY ASSURANCE: The Contractor is responsible for the quality control of the contract work. The government has the right to inspect and test all items called for by the contract for Quality Assurance, to the extent practicable at all times and at all places during the term of the contract.

15. RECEIVING AND STORING MATERIALS: Storage areas for materials, equipment and dumpsters will be coordinated with the COR. The Contractor is responsible for protecting any stored material. The Contractor is responsible for receiving and unloading of delivered goods. USACE employees will not receive material or supplies for the Contractor and will not be responsible for damage or theft of Contractor equipment or material. All storage areas shall be restored to their pre-work condition at the Contractor’s expense and verifies as such by the COR.

16. CLEAN UP: Contractor shall inspect all equipment and materials used to prevent the release of any contaminants to the environment. The Contractor shall practice good housekeeping to maintain a safe job site. Remove rubbish and debris from the site daily, do not allow it to accumulate inside or outside of the building. The Contractor shall keep the work area, including any storage areas, free from the accumulation of waste materials. Upon completing work, the Contractor shall remove all tools, equipment’s, and materials that are not the property of the government and shall clean up the job site to the satisfaction of the COR.

17. SUSTAINABILITY: EPA Designated; under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https:www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request.

18. STANDARD PRODUCTS:

18.1 Provide materials and equipment which are the standard products of a manufacturer regularly engaged in the manufacture of such products and that essentially duplicate items that have been in satisfactory use for at least 2 years prior to contract award. Equipment shall be supported by a service organization that is, in the opinion of the COR, reasonably convenient to the site.

18.2 Place a plate on each major item of equipment having the manufacture’ name, address, type or style, model or serial number, and catalog number secured to the item of equipment.

https://www.energy.gov/eere/femp/federal-energy-management-program http://www.energy.gov/