B.01.01 Combined Synopsis and Solicitation3.pdf

Section A - Solicitation/Contract Form

SECTION A

SYNOPSIS / SOLICITATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ21R1019 and it is being issued as a Request for Quotes

(RFQ).

Offers are due on 11 March 2021 at 12:00 PM Local Time. Offers shall be submitted in PDF via e-mail to gale.l.rollins@usace.army.mil and Joshua.M. Higginbotham@usace.army.mil . All offers must be good for at least 90 days from offer due date.

If you have any questions please contact Mr. Joshua Higginboth, at joshua.m.higginbotham@usace.army.mil , 816-389-3059.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This synopsis/solicitation will be awarded as a 100% Small Business Set-aside and the associated North American Industry Classification system (NAICS) code is 561720, “Janitorial Services” and the business size standard is $19,500,000.00.

Product/Service Code: S201 Housekeeping Custodial Janitorial

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Fire Ring Custodial Services at the Rathburn Lake.

The purpose of this Request for Proposal (RFP) is to provide weekly removal of burnt contents, debris, and trash within and adjacent to all fire rings and grills. Included with this work are options to remove and install fire rings.

These services are necessary to support the recreational component of the Rathbun Lake Project. Furthermore, the contract requirements listed herein are directly related to public health, sanitation and fire mitigation; therefore, it is essential that all facilities be serviced as specified herein.

Place of Contract Performance: Appanoose County, Centerville, Iowa 52544

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://beta.sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to beta.SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://beta.sam.gov/ or by calling (866) 606-8220.

The beta System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as beta.SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/

VENDOR INFORMATION

Vendor Name:

Cage Code:

DUNS Number:

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job BASE FY 21 Fire Ring Service

FFP

TThe Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

FOB: Destination

PSC CD: S201

NET AMT

0002 1 Job BASE FY 21- Buck Creek/Outlet/Admin Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

0003 1 Job BASE FY 21- Bridge View Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

0004 1 Job BASE FY 21- Island View Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

0005 1 Job BASE FY 21 Prairie Ridge Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

0006 25 Job OPTION BASE FY 21 Install 25 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

0007 50 Job OPTION BASE FY 21- Install 50 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

0008 75 Job OPTION BASE FY 21- Install 75 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1001 1 Job OPTION Option Year 1 FY 22 Fire Ring Service

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1002 1 Job OPTION Option Year 1 FY22 Buck Creek/Outlet/Adm

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1003 1 Job OPTION Option Year FY 22 - Bridge View Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1004 1 Job OPTION Option Year 1 FY22 Island View Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1005 1 Job OPTION Option Year 1 FY22 Prairie Ridge Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1006 25 Job OPTION Option Year 1 FY22 Install 25 Fire Ring

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1007 50 Job OPTION Option Year 1 FY22 Install 50 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

1008 75 Job OPTION Option Year 1 FY22 Install 75 Fire Ring

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2001 1 Job OPTION Option Year 2 FY23 Fire Ring Service

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2002 1 Job OPTION Option Year 2 FY23 Buck Creek/Outlet/Ad

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2003 1 Job OPTION Option Year 2 FY23 Bridge View Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2004 1 Job OPTION Option Year 2 FY23 Island View Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2005 1 Job OPTION Option Year 2 FY23 Prairie Ridge Area

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project..

2006 25 Job OPTION Option Year 2 FY23 Install 25 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2007 50 Job OPTION Option Year 2 FY23 Install 25 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

2008 75 Job OPTION Option Year 2 FY23 Install 75 Fire Rings

FFP

The Contractor shall provide Fire Ring and Grill Custodial Services and Fire Ring replacement as defined with the Performance Work Statement (PWS) under this CLIN for Rathbun lake Project.

Section C - Descriptions and Specifications

SECTION C

PEFORMANCE WORK

STATEMENT RATHBUN LAKE

PROJECT

PUBLIC USE AREA FIRE RING AND GRILL

MAINTENANCE

RATHBUN LAKE PROJECT

Rathbun, Iowa 52544

PART 1 GENERAL

1.1 PROJECT LOCATION AND DISCRIPTION

The Rathbun Lake Project is located on the Chariton River in Appanoose County, Iowa. It is approximately 5-miles north of Centerville, Iowa, and about 16-miles north of the Iowa-Missouri state line. The project includes multiple parks and general public access areas many of which have recreational fire rings and grills. The purpose of this Request for Proposal (RFP) is to provide weekly removal of burnt contents, debris, and trash within and adjacent to all fire rings and grills. Included with this work are options to remove and install fire rings.

These services are necessary to support the recreational component of the Rathbun Lake Project. Furthermore, the contract requirements listed herein are directly related to public health, sanitation and fire mitigation; therefore, it is essential that all facilities be serviced as specified herein.

The Rathbun Lake Project Administrative Building and Complex is located at:

U.S. Army Corps of Engineers Rathbun Lake Project 20112 Hwy J5T Centerville, Iowa 52544

The project location and parks are identified on the attached plan view, Overall Site Plan.

1.2 PERFORMANCE WORK STATMENT (PWS)

The PWS consists of overall coordination, completing paperwork, completing submissions, providing labor, providing necessary equipment and supplies, and all that is necessary for providing fire ring and grill custodial services and fire ring replacement as defined within this contract. The PWS will require removal and disposal of fire ring and grill contents and cleanup of the adjacent area. This PWS also contains an option for the installation of replacement fire rings which the Government may or may not execute.

1.2.1 Period of Performance (POP): The contract’s base Period of Performance (POP) is from 1 April 2021 (or upon award whichever is later) through 31 March 2022. In the event the Government exercises option period, the contract’s option POP is from 1 April 2022 through 31 March 2023 (Option Period 1); from 1 April 2023 through 31 March 2024 (Option Period 2)

1.2.2 Period of Work for cleaning fire rings each POP shall be from 28-April through 7 October.

1.2.3 Period of Work for fire ring installation each POP is 1 April to 1 May and/or 1 October through 30 March.

Fire ring installation may take place between 1 May and 30 September with prior approval from the Government but shall not interfere with cleaning services or public use of fire rings.

1.3 DEFINITIONS, ABREVIATIONS, AND ACRONYMS

1.3.1 General: The Contractor is to review the PWS and ensure an understanding of definitions, abbreviations, and acronyms used throughout the PWS (text and drawings). The list within Paragraph 1.3 may not be all inclusive of those used with the PWS (text and drawings).

1.3.2 Accident Prevention Plan (APP): Document developed and utilized by the Contractor to minimize the risk of accidents during the performance of the contract requirements.

1.3.3 Best Value: Best Value assessment is compliant with FAR 8.404 and to the extent the item will best be of use to the project location and description.

1.3.4 Clean: Facility or feature that is unsoiled and unstained and free of all foreign matter, film, spots, streaks, dirt, impurities, mold, mildew, mineral deposits, soap scum, contamination, or items identified by the contract.

1.3.5 Contracting Officer’s Representative (COR): Individual designated and authorized in writing by the Contracting Officer to perform specific technical and/or administrative functions regarding the contract.

1.3.6 Contractor: Company structure including partners, officers, and employees with interest in the contract. For the purposes of this contract it may also be a reference to Contractor or employee of the Contractor.

1.3.7 Defect or Deficiency: A Contractor output that does not meet the standard of performance specified in the contract.

1.3.8 Fully Clothed: Contract requirement for the Contractor and Contractor’s employees to be professionally attired, such as with appropriate shirt, trousers, and shoes that also includes compliance with safety requirements.

1.3.9 Period of Performance (POP): The contract timetable for performance of services. It may not be all inclusive as some contract activities may be required immediately prior or post the identified POP.

1.3.10 Public Use Area (PUA): Areas within the project limits that are generally accessible to the public except under certain circumstances.

1.3.11 Performance Work Statement (PWS): Document that is part of the contract that defines the products and services.

1.3.12 Quality Assurance (QA): A Government process to monitor/provide some measure of quality assurance of the contract requirements.

1.3.13 Quality Assurance Surveillance Plan (QASP): A document used by Government for quality assurance surveillance.

1.3.14 Quality Control: Contractor requirement and processes to control and ensure the quality of goods and services provided in accordance with the contract.

1.3.15 Service Contract: A contract that directly engages the time and effort of a Contractor with at least part of the contract purpose to perform an identifiable task or tasks. The service contract may cover services performed by either professional or n o np r o f e s s i o n a l personnel or by an individual or organization.

1.3.16 Trash: Any abandoned articles, or parts thereof, such as paper, gum, used cups, empty cans and bottles, food scraps, litter, strings, cigarette butts, leaves, or similar waste items, as well as dirt, debris, foreign matter, unwanted residues, and ash collected during the services of this contract.

1.4 SUBMITTALS

1.4.1 General: Prior to each POP and as required by this contract, the Contractor shall provide to the Government the submittals identified within this contract and submittals that are identified as necessary to ensure performance compliance. The Contractor shall allow five working days for Government review of each submittal. The

Government will respond to the Contractor’s submittals with email, fax, or postal mail per the Contractor’s requested preference to the Government. The Government’s approval of submittals shall not be construed as a complete check of the contract requirements. Government approval will be an indication of a satisfactory submittal of the general method of compliance with the requirements of the contract. Government approval will not relieve the Contractor of the responsibility for contract compliance. Government disapproved submittals shall be resubmitted by the Contractor addressing corrections and contract compliance. One copy of each submittal shall be provided as follows:

postal mail or drop off to:

U.S. Army Corps of Engineers Kansas City District—Rathbun Lake Project 20112 Hwy J5T Centerville, Iowa 52544 Attn: Raymond Frana or email to:

Raymond.H.Frana@usace.army.mil

(it is the Contractor’s responsibility to confirm Government receipt of the email)

1.4.2 Personnel: The Contractor shall submit personnel information in accordance with the requirements of this contract.

1.4.3 Work Schedule: The Contractor shall submit a proposed work schedule identifying the sequence the areas will be completed. Once the schedule is approved by the Government, the Contractor shall not deviate from the schedule unless first approved by the Government. The contents of the submissions shall be compliant with the requirements defined within these contract documents. Section 1.11.2 identifies the scheduled days and times.

1.4.4 Antiterrorism and Operation Security Requirement: The Contractor shall submit as required per the paragraph, SECURITY.

1.4.5 Site-Specific Accident Prevention Plan (APP): The Contractor shall prepare and submit a site-specific APP compliant with the requirements of this contract.

1.4.6 Quality Control Plan (QCP): The Contractor shall submit to the Government the proposed Contractor Quality Control Plan in accordance with these contract requirements.

1.4.7 Equipment and Tools: The Contractor shall submit to the Government the proposed equipment and tools for use to perform the contract services.

1.4.8 Insurance: Prior to the beginning of each POP, the Contractor shall submit proof of insurance as required by this contract.

1.5 BEST VALUE

This is a best value type contract selection process. Offerors are encouraged to provide all pertinent information, such as resumes, past performance questionnaires, and references that demonstrate the qualities that are supportive to satisfactory contract performance.

1.6 CONTACT INFORMATION

Within three (3) Government working days of award, the Contractor shall provide Contractor contact information, such as home telephone, cell phone, email address, and postal mail address. The Contractor shall identify modes of available communication, such as email, texting, and voicemail. If the Contractor plans to use other personnel, such as quality control personnel, for Government contact, the Contractor shall provide the same contact information to the Government upon selection of personnel assignments.

1.7 POST AWARD COORDINATION

After award of the contract, documents and correspondence from the Contractor to the Government shall be to the Contracting Officer’s Representative (COR) at the Rathbun Lake Project Office.

1.8 MEETINGS

1.8.1 Pre-Work Conference: Prior to the awarded Contractor performing the work of this contract, the Contractor shall participate with the Government in a pre-work conference. The pre-work conference will be scheduled by the Government and will occur at the Rathbun Lake Project office. The Contractor is to provide all submittals to the Government no later than the scheduled pre-work conference. The pre-work conference is required prior to the beginning of each POP.

1.8.2 Meetings as Needed: Other meetings as needed shall be at the request of the Contractor or the Government. The Government will be responsible for coordinating the day, time, and location of meetings.

1.9 INVOICING AND PERSON HOUR REPORTING

1.9.1 Invoicing for Fire Ring Cleaning: Contractor invoicing is to be provided to the Government no sooner than the day after the last day of the month. Work performed prior to May or post September shall be respectively considered as part of May and September. The Contractor may submit the invoices using the same processes as identified for the contract submittals or the Contractor may propose an alternate method. The invoice shall use ink that is legible when the document is copied, scanned, faxed, or emailed. Invoicing shall be based on an equal distribution of the contract price per month or partial month of the POP.

Invoicing for Fire Ring Installation: Contractor invoicing is to be provided to the Government no sooner than the day after the last day for the amount of fire rings installed during that period. The Contractor may submit the invoices using the same processes as identified for the contract submittals or the Contractor may propose an alternate method. The invoice shall use ink that is legible when the document is copied, scanned, faxed, or emailed. Invoicing shall be based on an equal distribution of the contract price per month or partial month of the POP.

1.9.2 Payment: Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account. In accordance with the Prompt Payment Act, payment will be made to the Contractor no later than approximately 30 days after the last day of services received for the billing period or 30 days from receipt of the invoice, whichever is later.

1.9.3 Performance and Invoicing: The Contractor shall certify on the invoice all contract services were performed for the invoice period in accordance with the contract. The Contractor shall not invoice for the part of the invoice period the Contractor did not non-perform the services in accordance with the contract.

1.9.4 Contractor Exposure Hours: The Government is required to submit monthly small contractor exposure hours. The Contractor is to track the number of person hours completed each month to perform the services of this contract and submit the number of hours with the monthly invoice.

1.10 INSURANCE

Prior to each POP and prior to beginning work of this contract, the Contractor shall provide to the Government documentation demonstrating compliance with the following minimum insurance requirements:

INSURANCE REQUIREMENTS

TYPE/DESCRIPTION COVERAGE

Workmen’s Compensation Coverage complying with applicable State statute

Employer’s Liability $100,000 (minimum) General Liability/Bodily Injury $500,000 (minimum) per occurrence

Automobile Liability

$200,000 (minimum) per person $500,000 (minimum) per occurrence $ 20,000 (minimum) property per occurrence

Coverage amounts listed above are minimums. If higher limits of coverage are required by State statute, the Contractor shall be responsible for obtaining such additional coverage, and the Contractor shall provide to the Government documentation demonstrating compliance with the State statute. Information regarding State requirements may be obtained by contacting the Iowa Insurance Division at 515-281-5705.

The Contractor shall maintain the required insurance coverage throughout the duration of each POP.

1.11 SCHEDULE

1.11.1 General: Refer to Paragraph 1.6 FIRE RING AND GRILL LOCATIONS for locations of fire rings and grills identified with these paragraphs.

1.11.2 Schedule: Except as noted, all work is to be completed each week throughout the POP on the designated days and between the hours of 8:00 am and 7:00 pm. Designated days are as follows:

DAYS OF THE WEEK

LOCATION DAYS OF THE WEEK

ISLAND VIEW PUA / ISLAND VIEW DAY USE / ISLAND

VIEW GROUP CAMP MONDAY OR TUESDAY EACH WEEK

BUCK CREEK PUA / PRAIRIE RIDGE PUA / DAM

EMBANKMENTS / OUTLET / ADMINISTRATION

AREA

MONDAY OR TUESDAY EACH WEEK

DAYS OF THE WEEK

LOCATION DAYS OF THE WEEK

BRIDGE VIEW PUA and CAMPGROUND MONDAY OR TUESDAY EACH WEEK

LOCATIONS AS NEEDED THURSDAY OR FRIDAY EACH WEEK

1.11.3 Schedule Exceptions: Schedule exceptions are as follows:

1.11.3.1 Beginning of Season (28 April through 30 April): Perform fire ring and grill custodial duties at Bridge View PUA, Dam Embankments / Outlet & Administration, Island View Public Use Area, and Island View Day Use / Group Camp between 8:00 am and 7:00 pm.

1.11.3.2 Beginning of Season (7 May): Perform fire ring custodial duties at Buck Creek Public Use Area between 8:00 am and 7:00 pm.

1.11.3.3 Beginning of Season (14 May): Perform fire ring and grill custodial duties at Prairie Ridge PUA between 8:00 am and 7:00 pm.

1.11.3.4 End of Season: Contractor shall perform a final fire ring and grill custodial service after each park closes for the season:

• Prairie Ridge PUA closes 15-September.

• Bridge View PUA, Dam Embankments, Outlet & Administration, Island View Public Use Area, Island View Day Use, Island View Group Camp and Buck Creek Public Use Area closes 1-October.

1.11.4 Contractor’s Developed Schedule: The Contractor shall develop a service schedule (+/- 30 minutes) which shall be submitted to the Government within 15 calendar days after commencement of service.

1.12 ACCESS

Some of the fire rings and grills may require controlled access. The Government will provide keys as necessary. The Contractor shall maintain the controlled access as directed by the Government. During times of high water or other situations unknown at the time of this contract, access may be required through barricades or require an alternate route. The Contractor shall, at no additional cost to the Government, adjust the access as necessary due to high water events or other situations arising that were unknown at the time of development of this contract. The Contractor shall coordinate with the Government if access through the barricade requires support beyond normal personnel lifting and handling of the barricade.

1.13 FIRE RING AND GRILL LOCATIONS

1.13.1 General: The locations and total number of fire rings and grills are as indicated within the following tables. Refer to the attached plan views for a general indication of relative locations. The overall number of fire rings and grills may be subject to a net increase of ten (10) without an adjustment to the contract price. Some fire rings and grills may not be in-place at the time of the contract; for those not in-place, the Government will notify the Contractor once the fire ring or grill has been installed and is to be serviced by the Contractor.

1.13.2 Overall Total:

OVERALL TOTAL

ALL LOCATIONS FIRE RINGS GRILLS

TOTAL 436 9

1.13.3 Bridge View Public Use Area:

BRIDGE VIEW PUBLIC USE AREA (SEE PLAN VIEW)

LOCATION FIRE RINGS GRILLS

A—LOOP 22 0

B—LOOP 24 0

F—LOOP 16 0

H—LOOP 11 0

M—LOOP 19 0

Q—LOOP 10 0

R—LOOP 8 0

VOLUNTEER CAMP PAD 1 0

BRIDGE VIEW PARK ATTENDANT CAMP PAD 1 0

BRIDGE VIEW PARK CUSTODIAN CAMP PAD 1 0

BALD EAGLE CIRCLE—SHELTER 1 1

TOTAL 114 1

1.13.4 Buck Creek Public Use Area:

BUCK CREEK PUBLIC USE AREA (SEE PLAN VIEW)

A—LOOP 24 0

B—LOOP 8 0

F—LOOP 10 0

BUCK CREEK PARK ATTENDANT CAMP PAD 1 0

BUCK CREEK CINDER PL SHORELINE 2 0

TOTAL 45 0

1.13.5 Dam Embankments and Outlet & Administration Areas:

DAM EMBANKMENTS / OUTLET & ADMINISTRATION (SEE PLAN VIEWS)

COYOTE PL SHELTER 0 1

OUTLET PARK SHELTER 0 1

VOLUNTER CAMP PAD (VICINITY, ADMINISTRATION AREA) 1 0

TOTAL 1 2

1.13.6 Island View Public Use Area:

ISLAND VIEW PUBLIC USE AREA (SEE PLAN VIEW)

A—LOOP 16 0

B—LOOP 41 0

F—LOOP 15 0

H—LOOP 25 0

M—LOOP 41 0

Q—LOOP 17 0

R—LOOP 18 0

Y—LOOP 20 0

VOLUNTEER SITE 1—VICINITY Q & R LOOP 1 0

VOLUNTEER SITE 2—VICINITY Q & R LOOP 1 0

VOLUNTEER SITE 3—VICINITY Q & R LOOP 1 0

ISLAND VIEW PARK ATTENDANT CAMP PAD—1 1 0

ISLAND VIEW PARK ATTENDANT CAMP PAD—2 1 0

ISLAND VIEW PARK CUSTODIAN CAMP PAD 1 0

ISLAND VIEW PARK DAY USE CUSTODIAN CAMP PAD 1 0

FIRE RING CUSTODIAN CAMP PAD 1 0

TOTAL 201 0

1.13.7 Island View Day Use and Group Camp Areas:

ISLAND VIEW DAY USE / GROUP CAMP (SEE PLAN VIEWS)

ISLAND VIEW GROUP CAMP—CAMP PADS 11 0

ISLAND VIEW GROUP CAMP—SHELTER 1 1

ISLAND VIEW—IV 5 SHELTER 1 1

ISLAND VIEW—PENINSULA 0 1

ISLAND VIEW—DEDICATION SITE—SHELTER 1 1

TOTAL 14 4

1.13.8 Prairie Ridge Public Use Area:

PRAIRIE RIDGE PUBLIC USE AREA (SEE PLAN VIEW)

A—LOOP 26 0

B—LOOP 28 0

PRAIRIE RIDGE PARK ATTENDANT CAMP PAD 1 0

PRAIRIE RIDGE PARK CUSTODIAN CAMP PAD 1 0

PERCH PL—SHELTER 1 1

PRAIRIE RIDGE GROUP CAMP—SHELTER 2 1

PRAIRIE RIDGE GROUP CAMP—GENERAL AREA 2 0

PRAIRIE RIDGE PUBLIC USE AREA (SEE PL AN VIEW)

TOTAL 61 2

1.14 FIRE RING FABRICATION AND SIZE

Fire rings vary in size. The fire rings are predominantly metal, however there is at least one concrete fire ring.

In general, most of the metal fire rings will either be the older fire ring style or the newer fire ring style (see table below). The larger fire rings are predominantly at locations supporting groups of people. Metal fire rings are sized as follows (dimensions are approximate only and intended as an indication of size magnitude):

METAL FIRE RING SIZE (APPROXIMATE DIMENSIONS)

CALL OUT DIAMETER (INCHES) DEPTH (INCHES)

Older Fire Rings 32 6 Newer Fire Rings 30 8 Large Fire Rings 53 9 Handicap Site Fire Rings 26 17.5

1.15 SAFETY

1.15.1 General: The Contractor shall provide all necessary means and processes to protect personnel from potential safety hazards associated with this contract’s required activities. The Contractor shall be compliant with all local, state, and federal requirements; with industry standards; and with FAR 52.236-13(c) which requires Contractor compliance with EM 385-1-1, Safety and Health Requirements Manual (30 November 2014). The document is accessible at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1.15.2 Site-Specific Accident Prevention Plan (APP): The Contractor shall prepare and submit a site-specific

APP compliant with EM 385-1-1, Safety and Health Requirements Manual (30 November 2014). The document is accessible at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The Contractor is to refer to Appendix A, “Minimum Basic Outline for Accident Prevention Plans”.

1.15.3 Government and Contractor Personnel: The Contractor shall advise employees and Government staff of all Environmental and Hazardous Materials Handling, and the Contractor shall provide to the Government the Material Safety Data Sheets (MSDS) for all materials used by the Contractor in accordance with Federal and State laws and/or regulations.

1.15.4 Public Safety: The Contractor shall immediately report to the Government any situation that could affect the health or safety of visitors such as accidents, violations of laws or regulations, maintenance needs, o r utility problems.

1.16 SECURITY

1.16.1 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

1.16.1.1 General: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.16.1.2 Information Paper: All contractor and all associated sub‐contractors’ employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

1.16.1.3

1.16.1.4 Employment Requirements: The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.16.1.5 Exemptions: Per the E-Verify Website the following exemptions apply:

1.16.1.5.1 : Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source:

http://www.uscis.gov/e- verify/federal-contractors/exemptions-and-exceptions).

1.16.1.5.2 : All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.16.2 Minimal Requirements: Only personnel compliant with the requirements of this contract are authorized to perform the work of this contract. The Contractor shall submit all personnel information to the

Government sufficient to perform background checks. The Government may obtain the fingerprints of personnel performing work of this contract.

1.16.3 Government Property: The Contractor shall include measures to ensure the security of Government property. The Contractor shall establish and implement methods to ensure Government provided keys for the Contractor’s use are used only for the purposes of this contract, are not lost or misplaced, and are not used by unauthorized persons or for unauthorized purposes. The Contractor shall immediately report to the Government lost or misplaced keys or any other items that may pose a security risk.

1.17 CONTRACTOR AND EMPLOYEE PERSONNEL

1.17.1 General: Personnel performing the services of this contract shall always present a professional appearance and be fully clothed. Clothing is not allowed with displays, such as graphics, wording, and advertising. Personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public and with Government personnel.

1.17.2 Personnel Replacement: The Government may require personnel considered by the Government to be incompetent to be replaced with personnel capable of performing the work of this contract. The Government will provide written notice to the Contractor.

1.17.3 Firearms and Weapons: The Contractor and Contractor’s employees shall not possess firearms during the performance of this contract.

1.17.4 Smoking Policy: Smoking is not allowed in Government buildings such as shower buildings, vault toilets, and park attendant booths and is not allowed while in direct contact with the public.

1.18 EQUIPMENT

The Contractor shall submit to the Government equipment and tools proposed for use as part of this contract.

Contractor equipment shall be of quality, size, and type suitable for satisfactorily accomplishing the services of this contract. Contractor equipment shall be in good repair and shall operate efficiently and safely. The Government may inspect the Contractor equipment and tools throughout each POP. Unsafe or improper equipment and tools shall be removed from the project and replaced with safe and proper equipment and tools.

Equipment malfunction or in need of repair shall not relieve the Contractor of the responsibility to perform the contract services.

1.19 QUALITY ASSURANCE

1.19.1 General: Quality assurance is the responsibility of the Government and will be based on the Government’s developed and administered Quality Assurance Plan (QAP). Subject to available resources, the Government will complete quality assurance surveillance of the Contractor services of this contract to assess Contractor performance and the effectiveness of the Contractor’s Quality Control Plan. In accordance with the Inspection of Services clause (52.246-4 Inspection of Services- Fixed Price), the Government reserves the right to inspect all services called for by the contract to the extent practicable at all times and places during the term of the contract. The Government will perform inspections in a manner that will not unduly delay the work. At the Government’s request the Contractor shall coordinate with the Government to allow the Government to monitor the Contractor’s real time performance of the contract services.

1.19.2 Unsatisfactory Performance: If Contractor performed services do not conform to the contract requirements, the Contractor shall immediately perform the services compliant with the contract and at no additional cost to the Government. When the contract performance deficiency cannot be corrected by immediate Contractor performance, the Government may require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and the Government may reduce the contract price to reflect the Contractor’s deficient performance. If the contractor fails to promptly perform the services or take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise, perform the services and charge to the Contractor any cost incurred by the government that is directly related to the performance of such service or appropriately reduce the Contractor’s invoice or terminate the contract.

1.19.3 Daily Worksheets: The Government may require daily worksheets of contract performance identifying each contract service and time start and finish times. The completed document shall be provided to the Government no later than the morning of the day following the day of the services. Completed documents are to be provided to the Government at the project’s Administration Building or an alternate process may be used if approved by the Government.

1.20 QUALITY CONTROL

1.20.1 General: Project quality control is a responsibility of the Contractor. The Contractor shall develop a Quality Control Plan (QCP) designed to demonstrate how that Contractor will facilitate contract performance.

The QCP shall address requirements of the contract, documentation, processes put in place to ensure quality performance, and measures to correct unsatisfactory performance. Quality control inspection shall be documented and maintained by the Contractor throughout the duration of the contract and made if requested by the Government, made available to the Government.

1.20.2 Unacceptable Performance: In the event of unacceptable contract performance, the Contractor shall immediately complete the services compliant with the contract. Failure of the Contractor to correct deficient performance may result in withholding of payment to the Contractor. The Government may require the Contractor to submit a correction plan addressing the deficiency as well as corrective measures.

1.21 CONTRACTOR CAMPSITE

1.21.1 Campsite: If the Contractor or the Contractor’s employee performing the services of this contract elects to reside within the Rathbun Lake Project park system, the Government will provide the use of a campsite with storage shed at no cost to the Contractor. The purpose for the Government providing a campsite is for the Contractor or Contractor’s employee in need of a local residence while performing these contract services to have a residence or for the Contractor or Contractor’s employee preferring to reside within the park system for convenience and in relatively close proximity to the contract work.

1.21.2 Requirements: The Contractor shall comply with the following:

1.21.2.1 For the base POP and the option POP the Contractor shall provide to the Government within seven

(7) calendar days of the contract award date, signed correspondence stating the intent for Contractor or Contractor’s employee residence at the camp site. If the Contractor does not provide the correspondence per the Contract or elects to not use the campsite, then the Government will manage the use of the campsite.

1.21.2.2 The campsite shall be continuously occupied for the duration of each POP. The Contractor may elect to discontinue occupying the campsite prior to the end of the POP at which point the Government will manage the use of the campsite and the Contractor shall not have the option to resume access to the campsite until the next POP of this contract.

1.21.2.3 The primary, fulltime occupant shall be performing the services of this contract.

1.21.2.4 If the occupant is the Contractor’s employee, then employee payroll records shall be provided to the Government.

1.21.2.5 The Contractor cannot charge for the site or allow third party occupancy.

1.21.2.6 The Contractor shall provide a mobile travel trailer, motor home, or approved equal containing sanitary facilities and all features necessary for continuous habitation on the campsite throughout the duration of each POP. Except as noted, tents or “pop-up” type tent campers will not be permitted on the site.

If a self-propelled unit is utilized, the unit must remain on-site and shall not be used as a transportation vehicle.

1.21.2.7 All costs associated with setting up residence on the campsite shall be the responsibility of the Contractor and shall not be a cost to the Government.

1.21.2.8 The Contractor shall professionally maintain the campsite in an aesthetically pleasing appearance.

The campsite shall not have a cluttered appearance. The campsite shall not be used to service or repair equipment or vehicles; all equipment and vehicles must be operational. The campsite shall not be used for storing or staging equipment or vehicles used to complete the services of this contract unless first approved by the Government. In the absence of Government approval, the Government will provide an alternate location to store or stage equipment and vehicles used to complete the services of this contract.

1.21.2.9 Unless otherwise stated within this contract, the Contractor shall comply with the U.S. Army Corps of Engineers Campground Rules.

1.21.2.10 At the end of each POP the Contractor shall remove all items from the campsite, including items within the storage shed.

1.21.3 Utilities: The Government will provide at no charge to the Contractor residing at the campsite electric, water, and sewer utility access for the Contractor’s living quarters. The Contractor is responsible for all hookups between the living quarters and the in-place utilities. The Contractor may use the area refuse containers for day to day trash disposal resulting from residing at the campsite. Telephone service will not be provided by the Government.

1.21.4 Utility Availability: Water and sewer may not be available prior to 1 May or after 30 September.

1.21.5 Mail Service: Personal mail service—receptacle and coordination with the US Postal Service—is the responsibility of the Contractor. The receptacle location shall be approved by the Government and may require site restoration at the end of each POP.

1.21.6 Camp Site Location and Availability: The Fire Ring and Grill Custodial Contractor campsite is located in the H-loop of the Island View PUA. The Contractor shall coordinate with the Government as to the specific campsite. The Contractor may locate on the campsite no sooner than 24 April and may remain on the campsite no later than 7 October.

1.22 GOVERNMENT FURNISHED ITEMS

The Government will furnish the following items to the Contractor:

* Keys

* Vehicle magnetic contractor signs

* Fire Rings

The Contractor shall be responsible for these items throughout each POP and shall return the items at the conclusion of each POP. The Contractor shall not make or have copies made of the keys. Magnetic vehicle signs shall be installed on vehicle while servicing facilities in park areas and shall be removed when leaving the park.

1.23 CHECK IN AND CHECK OUT

The Contractor will participate with the Government in a check in and checkout process. The check in and checkout process and schedule will be coordinated by the Government and may occur prior to 1 May to after 30 September.

1.24 JURISDICTIONAL COMPLIANCE AND PERMITS

The Contractor shall comply with all Federal, State and Local laws, ordinances, statutes and regulations in performance of services under this contract. The Contractor shall be responsible for obtaining required permits.

1.25 OTHER CONTRACTORS AND ACTIVITIES

The Contractor shall perform the work of this contract in manner accounting for other Contractor activities, Government activities, Government authorized volunteer activities, and other activities in the vicinity of the contract work. All coordination, direction, and supervision of others shall only be by the Government.

1.26 ILLEGAL OR CRIMINAL ACTIVITY

Illegal o r criminal activity may result in termination of the contract.

1.27 DAMAGE OR VANDALISM

The Contractor shall report to the Government no later than the morning of the next Government working day observed damage or vandalism, facilities requiring repair, or facilities not properly functioning within the Rathbun Lake Project.

1.28 LOST ITEMS

The Contractor shall deliver to the project’s Administration Building items discovered during the performance of this contract that may have been lost or misplaced by the public. As appropriate, the Contractor shall inform the public to contact or visit the project’s Administration Building to reclaim lost or misplaced items.

PART 2 PRODUCTS

2.1 GENERAL

The Contractor shall comply with the product requirements of this contract.

2.2 GOVERNMENT PROVIDED MATERIALS

This contract will include Government provided fire rings and all installation materials needed to install new fire rings.

PART 3 EXECUTION

3.1 GENERAL

Work shall be compliant with the requirements of this contract. The Contractor shall provide labor, equipment, and supplies necessary to provide the services of this contract. Each fire ring and grill shall be serviced in accordance with the contract requirements and per the approved schedule.

3.2 EQUIPMENT AND TOOLS

The Contractor shall provide personnel, equipment, tools and management necessary to provide the product and services of this contract. The Contractor shall provide all equipment for collection, transportation, and storage of the contents removed from the fire rings, grills, and surrounding areas as required by contract. The Contractor equipment shall also be appropriate for hot or contents at risk of igniting or causing a fire.

Equipment that is used in the turf areas must not leave tracks or ruts. Motorized equipment must include a functioning muffler. The equipment must include the manufacturer’s safety equipment. Equipment for transporting removed contents shall also meet the requirements addressed within the paragraph, DISPOSAL.

Equipment selected for fire ring content removal shall effectively remove the contents without removing the soil or aggregate material below the fire ring.

3.3 FIRE RING AND GRILL CONTENTS

In accordance with the approved schedule, the Contractor shall remove and dispose of the contents from each fire ring and grill weekly. Any fire ring or grill not cleaned the first part of the week shall be cleaned on Thursday or Friday of that week. All contents, including but not limited to ashes, charcoal, cinders, trash, garbage, and debris shall be removed from each fire ring and grill and disposed in accordance with the contract requirements. Items that are at risk of ignition or causing a fire, are to be processed accordingly. Partially or unburned firewood is to be placed adjacent to the fire ring. Any partially burned firewood that may pose a risk of ignition shall be placed in the cleaned fire ring.

All trash and garbage such as but not limited to bottles, cans, plastics, paper, glass or any other manufactured materials not considered wood or natural debris shall be separated from the ashes, charcoal, cinders and/or firewood.

3.4 FIRE RING

3.4.1 General: Fire rings with features that allow raising the ring upward or tilting upward, are to be raised prior to removing the contents. Once the ring is raised, the contents are to be removed in a fashion that does not dig into the soil or aggregate below the fire ring. Fire rings that are unable to be raised or tilted, are to be noted and identified to the Government either the same day or the morning of the next Government workday. The Government will notify the Contractor if the Government modifies the fire ring such that it can be raised or tilted prior to removing the contents. The Contractor is to leave the fire ring upright once the contents are removed except when burned firewood poses a risk of ignition and is placed back into the cleaned fire ring.

3.4.2 Fire Ring Replacement or Relocation: Fire rings may be replaced or relocated by the Government or the Contractor during the POP. The Contractor shall service both fire ring locations following the relocation or replacement during the first subsequent fire ring service per the approved schedule.

3.4.3 Option for Fire Ring Replacement: As part of the contract services, the Government may or may not execute one to three separate options per POP.