B.01_CSS_W9126G-20-Q-0071_.pdf

COMBINED SYNOPSIS

Request for Quotes (RFQ) Solicitation Number: W9126G20Q0071 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Park and Project Area Mowing Services at Town Bluff

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes s are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall provide all personal, equipment, supplies transportation, materials, supervision and non-personal services necessary to perform Park and Project Area Mowing services as defined in the in the Performance Work Statement except for those items specified as government furnished property and services. Work shall be performed in the USACE Piney Wood Region located at Town Bluff Lake, The project is located in Jasper and Tyler Counties, between the cities of Jasper and Woodville. Periods of Performance will be one

(1) twelve (12) month base period, and four (4) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Landscaping/Groundskeeping Services NAICS CODE: 561730 Landscaping Services SIZE STANDARD: $8.0 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(4)(ii). Past performance is equivalent to price. Quotes for this solicitation are due on 24 June 2020, by 4:00 PM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Price Quotation (CLIN Schedules) (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2

Evaluation – Commercial Items).

d. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation – Commercial Items)

e. Complete and return the provision at 52.204-26

8. Email all quotes to:

rochelle.ross@usace.army.mil civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors / quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit.

Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: Town Bluff Project Office

5171 FM 92 S.

Woodville, TX 75979

CT POC: Rochelle Ross Contact Info: (817)886-1050 Email: rochell.ross@usace.army.mil

Conference: Wednesday, 17 June 20 @9:00am – 4:00pm CST

VENDOR INFORMATION SHEET

W9126G20Q0071 Sam Rayburn Medical Surveillance Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U

N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U

N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U

N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U

N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U

N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U

N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U

N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U

N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Funded Amt:

Base Town Bluff Area Mowing Services The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Area Mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

Guaranteed Minimum for Base Period is $2,500.00

Period of Performance: 6 July 2020 through 5 July 2021

POC: Rochelle Ross (817) 886-1050, email: rochelle.ross@usace.army.mil

NAICS CD: 561730

, FSC CD: S208

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Job

OPTION Funded Amt:

Option Year I The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Area Mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

Period of Performance: 6 July 2021 to 5 July 2022

NAICS CD: 561730

, FSC CD: S208

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 1 Job

OPTION Funded Amt:

Option Year II The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Area Mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and service.

Period of Performance: 6 July 2022 to 5 July 2023

NAICS CD: 561730

, FSC CD: S208

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 1 Job

OPTION Funded Amt:

Option Year III The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Area Mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

Period of Performance: 6 July 2023 to 5 July 2024

NAICS CD: 561730

, FSC CD: S208

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 1 Job

OPTION Funded Amt:

Option Year IV The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Area Mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

Period of Performance: 6 July 2024 to 5 July 2025

NAICS CD: 561730

, FSC CD: S208

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BID SCHEDULE

Quote Pricing SCHEDULE – AREA MOWING CONTRACT W9126G-20-Q-0071

B.A. STEINHAGEN LAKE, TOWN BLUFF, TEXAS

0001 BASE YEAR: 6 JULY 2020 TO 5 JULY 2021

FURNISH ALL EQUIPMENT, MATERIALS, SUPPLIES, TRANSPORTATION, AND LABOR NECESSARY TO PERFORM AREA MOWING AT B.A. STEINHAGEN LAKE, TOWN BLUFF PROJECT, WOODVILLE, TX IN

ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Description Units Estimated Quantity

Unit Price ($) Total Price ($)

0001AA

Project Office Compound each 8

0001AB Bluff View Park each 8

0001AC Structure Slope each 8

0001AD Camper’s Cove North each 8

0001AE Camper’s Cove South each 4

0001AF Magnolia Ridge Park each 8

0001AG Sandy Creek Park each 8

0001AH East End Park each 8

0001AJ Spillway each 4

YEAR 1 TOTAL

1001 OPTION YEAR 1: 6 JULY 2021 TO 5 JULY 2022

FURNISH ALL EQUIPMENT, MATERIALS, SUPPLIES, TRANSPORTATION, AND LABOR NECESSARY TO PERFORM AREA MOWING AT B.A. STEINHAGEN LAKE, TOWN BLUFF PROJECT, WOODVILLE, TX IN

ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Description Units Estimated Quantity

Unit Price ($) Total Price ($)

1001AA

Project Office Compound each 8

1001AB Bluff View Park each 8

1001AC Structure Slope each 8

1001AD Camper’s Cove North each 8

1001AE Camper’s Cove South each 4

1001AF Magnolia Ridge Park each 8

1001AG Sandy Creek Park each 8

1001AH East End Park each 8

1001AJ Spillway each 4

YEAR 2 TOTAL

2001 OPTION YEAR 2: 6 JULY 2022 TO 5 JULY 2023

FURNISH ALL EQUIPMENT, MATERIALS, SUPPLIES, TRANSPORTATION, AND LABOR NECESSARY TO PERFORM AREA MOWING AT B.A. STEINHAGEN LAKE, TOWN BLUFF PROJECT, WOODVILLE, TX IN

ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Description Units Estimated Quantity

Unit Price ($) Total Price ($)

2001AA

Project Office Compound each 8

2001AB Bluff View Park each 8

2001AC Structure Slope each 8

2001AD Camper’s Cove North each 8

2001AE Camper’s Cove South each 4

2001AF Magnolia Ridge Park each 8

2001AG Sandy Creek Park each 8

2001AH East End Park each 8

2001AJ Spillway each 4

YEAR 3 TOTAL

3001 OPTION YEAR 3: 6 JULY 2023 TO 5 JULY 2024

FURNISH ALL EQUIPMENT, MATERIALS, SUPPLIES, TRANSPORTATION, AND LABOR NECESSARY TO PERFORM AREA MOWING AT B.A. STEINHAGEN LAKE, TOWN BLUFF PROJECT, WOODVILLE, TX IN

ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Description Units Estimated Quantity

Unit Price ($) Total Price ($)

3001AA

Project Office Compound each 8

3001AB Bluff View Park each 8

3001AC Structure Slope each 8

3001AD Camper’s Cove North each 8

3001AE Camper’s Cove South each 4

3001AF Magnolia Ridge Park each 8

3001AG Sandy Creek Park each 8

3001AH East End Park each 8

3001AJ Spillway each 4

YEAR 4 TOTAL

4001 OPTION YEAR 4: 6 JULY 2024 TO 5 JULY 2025

FURNISH ALL EQUIPMENT, MATERIALS, SUPPLIES, TRANSPORTATION, AND LABOR NECESSARY TO PERFORM AREA MOWING AT B.A. STEINHAGEN LAKE, TOWN BLUFF PROJECT, WOODVILLE, TX IN

ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Description Units Estimated Quantity

Unit Price ($) Total Price ($)

4001AA

Project Office Compound each 8

4001AB Bluff View Park each 8

4001AC Structure Slope each 8

4001AD Camper’s Cove North each 8

4001AE Camper’s Cove South each 4

4001AF Magnolia Ridge Park each 8

4001AG Sandy Creek Park each 8

4001AH East End Park each 8

4001AJ Spillway each 4

YEAR 5 TOTAL

GRAND TOTAL

PWS

PERFORMANCE WORK STATEMENT (PWS)

For

PARK and PROJECT AREA MOWING

SERVICES

At

Town Bluff Project

1. GENERAL: This is a non-personal services contract to provide Park and Project Area Mowing services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Area Mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

2. Scope: The Contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project Mowing services at Town Bluff Project (see Section 1.4). Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO).

3. Park and Project Area Mowing - The type of services to be performed include mowing and trimming grass, weeds, and tree/brush sprouts in parks, public and restricted use areas, and along access roads at the locations and as indicated by appropriate limits on the attached park maps. In developed recreation areas, unless indicated otherwise on the attached park maps, the mowing area will extend on both sides of the road to either the native tree line or to the water’s edge. Unless indicated otherwise on the attached park maps, mowing along access roads shall be performed over a distance of fifty (50) feet on each side of centerline; fifty (50) feet beyond limits of parking areas; fifty (50) feet beyond paved edge of boat ramps and boat ramp turnarounds, or to the tree line if it falls within the required fifty (50) foot distance. The required fifty (50) foot distance includes ditches, back slopes, riprap, and bluff areas, which shall be cut with power or hand tools. Unless otherwise indicated on the attached area maps, mowing and trimming will be performed to the water's edge.

1.3.1 Mowing and Trimming Requirements: Cut, trim, and mow grass to a height of not more than three (3) inches or less than one and one half (1 1/2) inches in Park and Project mowing areas. All mowing and trimming activities should result in a uniform cut, with smooth transitions between different mowing equipment areas.

Grass shall be mowed evenly throughout the mowing areas, maintaining the required height. All rocks, branches, grass, dirt, or other debris resulting from mowing or trimming operations must be removed from all developed surfaces, including but not limited to roads, sidewalks, impacts sites, picnic pads, etc. The Contractor will be required to trim around guard rails, traffic counters, trees, shrubs, culverts, all signs, guard posts, posts and cable, boat ramps, parking lots, curb stops, rip-rap, fences, and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the equipment or the object. The Government reserves the right at any time to plant additional trees and/or shrubs in any park or area which will require trimming as described above at no additional cost to the Government. Trimming will be accomplished each time mowing is performed. The Government is not responsible for the condition of the mowing area (grass height, rocks, etc.) at the time the contract or task order becomes effective.

1.3.2 Mowing and Trimming Exclusion: The area immediately adjacent to the following park facilities (at Magnolia Ridge and Sandy Creek Parks only) is not included in this contract. Detail mowing and trimming is not required within fifteen (15) feet of bathroom and shower facilities, group picnic shelter slabs, trash containers, water supply buildings, picnic table slabs, fire rings, utility tables, drinking fountains, vehicle pullouts, RV pads, and water and electrical hookups located at each campsite. This fifteen (15) foot mowing and trimming exclusion applies only to Magnolia Ridge Park and Sandy Creek Park. It does not apply to the Bluff View Park, Campers Cove Park, East End Park, Headquarters, Structure Slope, or Spillway mowing areas.

4. Special Mowing and Trimming Requirements and Limitations:

1.4.1 Special Mowing and Trimming Requirements: Mowing with farm type tractor-mounted mowers will not be permitted within fifty (50) feet of any people, building, picnic/camping unit, camper hook-up, or under trees with low hanging limbs. Small riding mowers will be allowed to mow as close as necessary to all obstructions, provided said mowing does not cause any damage to public, private or Government property. If a camping/picnic unit is occupied by the public at the time of the scheduled mowing and trimming, the Contractor will inform the occupants of safety measures which need to be followed by the occupants to prevent any personal injury or damage to personal property. Any special equipment must be approved in writing by the Government Quality Assurance Representative (GQAR) prior to use and shall be used in accordance with manufacturers recommendations at all times.

1.4.2 Bulkhead Areas: No farm type tractors will be permitted within ten (10) feet of the shoreline bulkheads in Sandy Creek Park. Mowing and trimming within ten

(10) feet of bulkheads will be accomplished by small riding or push lawnmowers, or trimmers.

5. Task Orders: Mowings will be accomplished when directed in writing by the Contracting

Officer. This directive will be in the form of a task order authorizing the Contractor to mow any one or more of the designated areas. The task order shall also state the number and sequence in which the parks or areas are to be mowed and the time limitation allowed.

6. Mowing Frequency: The number and frequency of mowings required for each area will vary, due to environmental conditions and Project needs. No adjustment of the unit price will be made based on the number of actual mowings ordered. The Government is not responsible for the condition of the mowing area (grass height, etc.) at the time the contract or task order becomes effective. The government reserves the right to request mowings in selected areas if the growth of vegetation warrants. The estimated number of mowings for Park and Project areas is as shown on the bid sheets.

7. Mowing Sequence: The Government Quality Assurance Representative (GQAR) will furnish the Contractor a list showing the sequence in which each area is to be mowed. Completion of work and the government’s quality assurance inspection schedule will adhere to this sequence. Unless otherwise approved by the GQAR all mowing and trimming required in an area identified on the bid schedule, once started shall be completed before starting mowing in another area. In all cases the Contractor shall provide sufficient personnel and equipment to complete the work within the required time limitation.

8. Period of Performance: Period of performance will be determined as each task order is issued under this contract.

1.8.1 A complete mowing would include all items listed on the bid schedule. The time limitation for a complete mowing is twelve (12) days. Task orders containing one or more bid items, but less than a complete mowing will have a time limitation of from two (2) to twelve (12) days, as determined by the GQAR and specified in the task order.

1.8.2 All work will be started on the date specified in the task order. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the GQAR and submit a revised schedule for GQAR approval.

Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Contracting Officer Representative (COR). If the Contractor does not complete the required mowing within the time specified on the task order, without prior approval, deductions may occur and/or the contract may be terminated.

1.8.3 The services provided under this contract shall be independent of all services provided under other contracts at this project or any other project, at which the Contractor may receive award.

9. Damage Responsibility: The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of performance. The Contractor shall survey the park or area and submit a report of all damage or vandalism to the Government Quality Assurance Representative (GQAR) prior to commencement of mowing or cleaning in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the GQAR at no cost to the government. The Contractor shall also be responsible for any damage to private property and injury to any person as a result of performance. The Contractor will notify the Contracting Officer (KO) immediately of damage to Government and private property and injury to any person resulting from performance of work. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf.

Mowing with farm-type tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. The Contractor may be held accountable for re-turfing if equipment causes gouging or plowing. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. Signs, traffic delineators, guard posts and rails, sewer stub outs, sewer cleanouts, water valve meter boxes and associated plumbing, trees, shrubs, sidewalks, asphalt pavement, culverts and other facilities damaged by the Contractor will be repaired or replaced as determined by the KO at no cost to the Government.

1.9.1 Damage to Trees: Damages will be collected for trees that are injured by mowers or trimming crews. Damage will be collected in accordance with the amounts given in Table A, Landscape and Native Trees Values. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty percent of the cambium, expressed in terms of circumference, is injured, the tree will be considered a total loss.

Table A – Landscape and Native Tree Values. Value of landscape and native trees, used for assessing and collecting damages resulting from contracted mowing activities.

Tree Diameter (Inches)

Value ($) (Landscape

Value ($) (Native Trees2)

Trees1)

Measured at 12” Above Ground

< 2 120.00 30.00 2 160.00 40.00 3 260.00 70.00 4 380.00 100.00 5 520.00 140.00 6 680.00 180.00 7 860.00 230.00

Measured at 4.5’ Above Ground

8 1,000.00 280.00

9 1,200.00 330.00

10 1,450.00 380.00

11 1,750.00 430.00

12 2,100.00 510.00

13 2,500.00 600.00

14 2,950.00 710.00

15 3,450.00 830.00

16 4,000.00 970.00

1 Landscape trees are trees that have been planted or preserved to serve a specific landscape purpose such as screening, shade, flowering, fruiting, noise abatement, or visual aesthetics.

2 Native trees are trees within the mowing area that have not been planted or preserved to serve a specific purpose.

1.11 Safety Requirements: Contractor shall develop and submit written detailed safety and hazard analysis plans within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform Park and Project Area mowing services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", copies of which are available at the Town Bluff Project Office.

1.11.1 Safety Program: Work shall be accomplished in accordance with applicable provisions of the Occupational Safety and Health Act (OSHA), EM 385-1-1 General Safety and Health Manual of the U.S. Army Corps of Engineers and SWFOM-385-1-10, Fort Worth District Safety Program. The contractor’s program shall include hazard analysis and employees responsibility for providing a safe work place. The program shall also address indoctrination and training of employees responsible for providing and maintaining public safety during performance of work and responsibilities of employers for implementation of the program.

1.11.2 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to the start of each task order, at a minimum, and will notify the Government Quality Assurance Representative (GQAR) of location and time of each meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the GQAR.

1.11.3 Personal Safety Equipment: The Contractor shall ensure that all personnel have access to, and are required to utilize, all necessary personal safety equipment as required by EM 385-1-1. All safety equipment shall meet all safety requirements as set forth in EM 385-1- 1, Safety and Health Requirements Manual and shall be maintained in accordance with manufacturers recommendations at all times.

1.12 Contracting Officer Representative (COR): A COR will be appointed to any task order issued that is $150,000 and above. If the task order falls under $150,000 the lake’s Government Quality Assurance Representative (GQAR) will be responsible for validating performance and authorizing payment.

1.13 Contractor Quality Control (QC): The Contractor is responsible for establishing and maintaining an adequate quality control system. The Contractor’s quality control system must ensure that all work performed by the Contractor's organization is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Plan (QCP) is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered to the GQAR within ten days after contract award. After initial acceptance of the QCP, the contractor shall be required to receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Contractor’s Quality Control Inspector (the individual responsible for quality control) shall verify contract conformance of all work performed, to include reviewing each work leader's daily activity report to ensure that it is legible, understandable, and complete, and to notify the GQAR of anything requiring immediate attention. The GQAR may request additional quality control personnel at any time the Contractor's work is in danger of nonconformance, at no additional cost to the Government.

1.13.1 QC Reports: The Contractor’s QC Inspector will submit daily QC reports to the Government Quality Assurance Representative (GQAR) prior to 9:00 a.m. each day for work completed the previous day. A Final QC Report shall be submitted to the GQAR at the end of each Task Order, certifying work was completed according to contract specifications and noting any exceptions.

1.14 Government Quality Assurance (QA): The term “Quality Assurance” refers to actions taken by the Government to insure the Contractor’s Quality Control (QC) system is functioning and effective, and that the Contractor is providing services which are in accordance with this contract.

1.14.1 Quality Assurance Surveillance Plan (QASP): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality

Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will monitor the Contractor's service performance using the random sampling method, the planned sampling method, and/or 100% inspection (by park; and/or area) method, as described in a separate "Quality Assurance Surveillance Plan". The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly.

1.14.2 Government Quality Assurance Representative (GQAR): The Government Quality

Assurance Representative (GQAR) will inspect the work in each area as it is completed to ensure that the Contractors Quality Control Plan (QCP) is functioning and that all requirements of the contract have been satisfied.

1.14.2.1 The GQAR for this contract will be Cass Garrigus email:

james.c.garrigus@usace.army.mil, or (409) 429-3491

1.14.3 Quality Assurance Surveillance: The GQAR will inform the contractor should it become necessary for the GQAR to perform re-inspections of defective work that was required to be redone, (due to failure of Contractor Quality Control System to locate and cure these deficiencies prior to the GQAR's initial inspection).

2. GENERAL INFORMATION

2.1 Type of Contract: The Government will award a Firm Fixed Price Contract.

2.2 Place of Performance: The work to be performed under this contract will be performed at Town Bluff Project, B.A. Steinhagen Lake.

2.3 Location: Town Bluff Project is located on the Neches River approximately 60 miles north of

Beaumont, Texas. The Project is located in Jasper and Tyler Counties, between the cities of Jasper and Woodville, Texas. Access to parks and other Project areas is via County and Corps roads off of U.S. Highway 190 and Farm to Market Roads 92 and 777.

2.4 Climate: The climate in Jasper and Tyler Counties is generally mild with hot summers and cool winters. Temperatures are relatively high in the summer months, occasionally reaching over 100 degrees Fahrenheit, and relatively low in winter, with a several days below freezing. This area receives relatively high rainfall with an average annual precipitation of approximately 55 inches.

2.5 Soil Conditions: The project is located in the South Central portion of the Western Gulf Coastal

Plain Physiographic province. The area is within the transition zone between the hilly regions of the province to the North and the relatively flat, featureless Gulf Coast Region to the South.

Topographically, the area is flat to gently rolling with relief generally less than 50 feet. Soils range from sandy to fine sandy loam and silty clay to black land clay.

2.6 Hours of Operation: Normal working hours for the Contractor shall be between 7:00

A.M. and 6:00 P.M. Any variation must be approved in advance by the Government Quality Assurance Representative (GQAR) or designated representative.

2.7 Federal Holiday Statement: No work on site will be permitted on the following Federal holidays except in extreme cases and after specific approval by the GQAR.

New Years Day – January Labor Day – September Martin Luther King Jr. Day – January Columbus Day – October Presidents Day – February Veterans Day – November Memorial Day – May Thanksgiving Day – November Independence Day – July Christmas Day – December

2.8 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

2.9 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts, at this project or any other project, at which the Contractor may receive award.

2.10 Security Requirements: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

2.10.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

2.10.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

2.10.3 The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

2.10.4 CorpsWatch / iWatch Training: The Contractor and all associated sub‐ contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the GQAR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after contract award.

2.10.5 Pre-Screening of Candidates Using E-Verify Program: The Contractor must pre- screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the GQAR no later than 3 business days after the initial contract award."

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and shall become part of the official contract file.

2.10.6 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the GQAR or to the contracting officer (KO) within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2.10.7 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

2.10.8 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.10.9 The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the GQAR NLT 5 calendar days after the completion of the training.

2.11 Post Award Conference / Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the Contracting Officer (KO) will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.12 Point of Contact Requirements: The Contractor shall provide to the COR or GQAR a local telephone number and a point of contact for discussion of any contractual matters.

2.13 Communications: The Contractor shall ensure…