B-54295 Emergency Purchase Statement IRCC Emergency Bread SIGNED.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62711State:ILCity:SpringfieldAddress: 5700 International Parkway

Vendor: M.J. Kellner Co., Inc.

Zip: 62703State: ILCity:SpringfieldAddress: 1000 E Converse Ave PO Box 19277

Division: Fiscal Services - ProcurementAgency: Illinois Department of Corrections

Emergency Purchase Details BidBuy Reference #: B- 54295

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

IDOC issued a previous solicitation for a Bread Contract under Bid #26-426DOC-ILRIV-B-49804 and a contract issued under Purchase Order 26-426DOC-ILRIV-P-90853. Due to ongoing performance issues with the contracted vendor, the contract has been terminated. IDOC currently finds itself in need of a vendor to provide weekly shipments of bread on an emergency basis until a new competitive procurement is completed.

Provide the conditions and circumstances that led to the need for this emergency purchase:

IDOC is mandated to provide required specific caloric intake for Individuals in custody of which bread is a key component. Without reliable and consistent weekly deliveries of bread, the dietary needs of the individuals in custody cannot be adequately met. Due to the unreliability of the contracted vendor, a new source for bread shipments is required.

Reason for selection of this particular vendor:

The vendor is able to provide the immediate shipment of bread that is needed to prevent disruption of statewide meal services provided by the Illinois Department of Corrections.

Description of supplies or services to be provided:

IDOC is procuring loaves of sliced white bread for distribution to Individuals in custody at all facilities. This will be an emergency contract which will meet the need until a new competitively procured contract can be put in place.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

IDOC contacted four vendors that placed bids on the most recent IFB and requested current pricing and delivery availability and selected the vendor that could quickly provide the needed bread shipments at the lowest price submitted.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Under Bid #26-426DOC-ILRIV-B-49804 and the subsequent executed contract, there was a 14% BEP goal established and all four vendors that IDOC contacted provided their bids under these guidelines. The selected emergency contract vendor has agreed to meet this same standard for BEP participation as provided in their previously submitted BEP U-Plan.

Is there an active State contract available for the required supplies or services? Yes No

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62711State:ILCity:SpringfieldAddress: 5700 International Parkway

Vendor: M.J. Kellner Co., Inc.

Zip: 62703State: ILCity:SpringfieldAddress: 1000 E Converse Ave PO Box 19277

Division: Fiscal Services - ProcurementAgency: Illinois Department of Corrections

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date Sep 25, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: 854,896.80 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Sourcing Liaison

Printed Name: Sandy E. Robinson II Date: Sep 25, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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