B-53645 CPO signed 09.18.26 DOC Halal Meals Emergency Purchase Extension Request 91626.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 89434State: NVCity: Sparks Address: 12475 Mustang Road

Vendor: Performance Food Group dba Vistar

Zip: 62702State: ILCity: SpringfieldAddress: 1000 East Converse Avenue

Requesting Agency: DOC - Corrections Division: Fiscal

Extension Justification Original BidBuy Reference #: B- 53068

Emergency Extension BidBuy Reference #: B- 53645

Amount of original contract: $ 776,366.36

Actual or Estimated: Estimated

Original Emergency Term Start Date: Jun 22, 2026 Original Emergency Term End Date: Sep 19, 2026

Expected Extension Start Date: Sep 20, 2026 Expected Extension End Date: Mar 31, 2027

Amount of extension contract: $ 1,600,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

IDOC examined the BEP-certified vendor pool for the identified NIGP code associated with this procurement and determined that the emergency contract would not contain a BEP participation goal if it had been competitively procured as there are only 2 BEP-certified vendors of the pool of 145 overall vendors registered. Per the RFP in process, transportation will be included but for the emergency, transportation is not needed.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Unforeseen delays in the RFP evaluation process for a long-term contract extended the procurement timeline beyond the date an award was originally anticipated and beyond the period covered by the Department's inventory. Because the Department is legally obligated to provide meals that accommodate the religious dietary requirements of individuals in its custody, the emergency purchase was necessary to maintain an uninterrupted supply of certified halal meals until the review was completed

Emergency Purchase Extension Approval v.26.1 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 89434State: NVCity: Sparks Address: 12475 Mustang Road

Vendor: Performance Food Group dba Vistar

Zip: 62702State: ILCity: SpringfieldAddress: 1000 East Converse Avenue

Requesting Agency: DOC - Corrections Division: Fiscal and the long term contract awarded.

2. What is the scope of work of the initial emergency contract? Please detail below:

The vendor provided a total of 47,688 cases of certified prepackaged halal meals containing meat, delivered to Department facilities to meet the religious dietary requirements of individuals in custody. The meals consist of seven certified menu items:

Scrambled Eggs and Pancake, Lubiah Stew, Biryani Chicken, Chicken Thigh with Rice and Onion, Italian Chicken Rice Lentil, Lentil Stew with Lamb, and Chicken Thighs with Tandoori.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Original BidBuy Reference #: B- 53068

4. Provide justification for extending the original emergency contract:

Unfortunately, the Department had to cancel the competitive solicitation due to the time being exceeded to complete the award and will issue a new solicitation which is in process.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The completion of the RFP process and the execution of a long-term contract will eliminate the emergency condition.

6. Explain why the need cannot be met through a competitive procurement process.

IDOC is currently in the process of reissuing a competitive solicitation for a long-term contract to supply the needed meals for the individuals in custody population. When the solictation is completed and the long-term contract is executed, there is an anticipated transition timeframe that will be needed for the new vendor to be able to produce and deliver meals under the new contract. The emergency contract will be terminated at the earliest possible date in the transition period.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: in development

The new competitive solicitation is expected to be published by 10/1/2026.

8. What is the effect of a denial of this extension request?

Emergency Purchase Extension Approval v.26.1 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 89434State: NVCity: Sparks Address: 12475 Mustang Road

Vendor: Performance Food Group dba Vistar

Zip: 62702State: ILCity: SpringfieldAddress: 1000 East Converse Avenue

Requesting Agency: DOC - Corrections Division: Fiscal

The Department would not be able to continue to meet its legal obligation to accommodate the religious dietary needs of individuals in its custody.

Original BidBuy Reference #: B- 53068

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Sep 15, 2026

SPO Signature

SPO Signature: Date: Sep 16, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

The termination date of this emergency extension contract shall be January 31, 2027.

CPO Signature: Date: Sep 18, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 26.1

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364