B-52757 Inmate Communications EPS SIGNED.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 78217State:TXCity:San AntonioAddress: 2200 Danbury Street

Vendor: Inmate Calling Solutions, LLC

Zip: 62702State: ILCity:SpringfieldAddress: 1000 East Converse Avenue

Division: FiscalAgency: Department of Corrections

Emergency Purchase Details BidBuy Reference #: B- 52757

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

The IDOC needs a comprehensive, electronic, service delivery system for individuals in custody. This system should include but not be limited to self development, education, friends/family contact, grievance tracking, entertainment, and administration communication. IDOC requires a contractor to meet the agency's needs to deliver individual in custody content, streamline offender communications, and provide higher education electronically in an efficient manner that is sustainable and durable under a myriad of ever-changing circumstances.

Provide the conditions and circumstances that led to the need for this emergency purchase:

Currently, IDOC is utilizing services from a competitively procured, NASPO ValuePoint cooperative vendor, Inmate Calling Solutions, LLC.

Once a new UPP Participation contract is completed, the emergency contract will be terminated.

Reason for selection of this particular vendor:

The vendor was selected from a competitively procured, NASPO ValuePoint cooperative contract. IDOC then had an internal group that comparatively evaluated all awarded NASPO Valuepoint vendors to find the best solution to meet the department’s needs. After narrowing the list to three vendors that outlined solutions that appeared to address many of our needs, IDOC then had a smaller group that researched deeper into the providers by contacting other States with similar demographic profiles to our own and asked about their solutions. ICSolutions offerings were determined to be most advantageous to the state due to lower calling (22% savings) and video visitation rates (40-60% savings) for the entire IDOC population, flexible streaming rates (as opposed to flat fees) for content consumption, the comprehensive nature of the service offerings, technical oversight and installation of the IT infrastructure in six months (initial site assessments, installation of necessary hardware, and staff training sessions) and new tablet distribution to all individuals in custody at no cost which represents a significant overall cost savings to the State of Illinois and the individuals in custody.

Description of supplies or services to be provided:

The vendor is providing a comprehensive, electronic, service delivery system for individuals in custody. This system should include but not be limited to self development, education, friends/family contact, grievance tracking, entertainment, and administration communication. IDOC requires a contractor to meet the agency's needs to deliver individual in custody content, streamline offender communications, and provide higher education electronically in an efficient manner that is sustainable and durable under a myriad of ever-changing circumstances.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

The NASPO ValuePoint Cooperative contract for Inmate Communications Services is a comprehensive snapshot of price

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 78217State:TXCity:San AntonioAddress: 2200 Danbury Street

Vendor: Inmate Calling Solutions, LLC

Zip: 62702State: ILCity:SpringfieldAddress: 1000 East Converse Avenue

Division: FiscalAgency: Department of Corrections competitiveness in the marketplace to this complex network of services. This coupled with IDOC's internal research determined the vendor most suited to meet the existing need.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Upon searching the assigned NIGP, only a single vendor existed in the database.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date May 29, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: 344167.00 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: SOURCING LIAISON

Printed Name: SANDY E. ROBINSON II Date: May 29, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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