B-52215 NLETS SSJF SPO signed.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 5

Bulletin Reference Number B-52215

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Division of Justice Services / Program Administration Bureau

Need Identified Date: 02/23/2026 Supply/Service Need By Date: 07/01/2026

Project Title: Annual subscription to the International Justice and Public Safety Network.

Vendor: National Law Enforcement Telecommunications Systems (NLETS)

Provide a description of the supplies or services required: Annual subscription to the International Justice and Public Safety Network.

Value: Actual Value of Initial Term, this Change Order or Amendment: 110,031.42

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: 07/01/2026

Estimated Contract End Date: 06/30/2027

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Organizational Memberships (Dues, Fees, Conference Charges Including Mandated Travel and Related Expenses)

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number B-52215

Requesting Agency/University Illinois State Police

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 Jul 1, 2025 Jun 30, 2026 90,924.36 NLETS Subscription P-82928 Small Purchase

2 Jul 1, 2024 Jun 30, 2025 89,141.52 NLETS Subscription P-62991 Small Purchase

3 Jul 1, 2023 Jun 30, 2024 87,393.6 NLETS Subscription P-50835 Small Purchase

4 Jul 1, 2022 Jun 30, 2023 85,680 NLETS Subscription P-35985 Small Purchase

5 Jul 1, 2021 Jun 30, 2022 84,000 NLETS Subscription P-27651 Small Purchase

6 Jul 1, 2020 Jun 30, 2021 48,000 NLETS Subscription P-21458 Small Purchase

7 Jul 1, 2019 Jun 30, 2020 48,000 NLETS Subscription P-13148 Small Purchase

8 Jul 1, 2018 Jun 30, 2019 48,000 NLETS Subscription P-1960 Small Purchase

9 Jul 1, 2017 Jun 30, 2018 48,000 NLETS Subscription PBC103627 Small Purchase

10 Jul 1, 2016 Jun 30, 2017 48,000 NLETS Subscription PBC97961 Small Purchase

If more than 10, or if other comments, explain:

The Illinois State Police (ISP) has been a member in NLETS for over 40 years. NLETS is the service mechanism providing interstate communication between all 50 states, territories, Canada, Mexico, and Interpol for the purpose of criminal justice information sharing.

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

The ISP's subscription with the International Justice and Public Safety Network allows ISP to electronically connect to a sophisticated message switching network linking local, state, federal, and international criminal justice agencies together to provide the capability to exchange critical criminal justice and public safety related information. Through this process, the connections with other state agencies have improved functionality, reliability, and performance. Without this procurement, the ISP will not have the ability to communicate with local, state, federal, and international criminal justice agencies to exchange criminal justice and public safety related information.

2. Provide a list and describe in detail the specifications required to satisfy the need:

The subscription to the International Justice and Public Safety Network allows Illinois State Police officers access to criminal justice and public safety related information spanning across all 50 states, including federal police agencies, territories, and Interpol. The membership provides data communications circuit.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

NLETS an International Justice and Public Safety Information Sharing Network, a state-of-the art, secure information sharing system for state and local law enforcement agencies. NLETS is the only 50-state consortium to integrate with federal police agencies, territories, and Interpol, and allow the inter-agency sharing of driver's license, vehicle, and criminal history information in real-time, in sub-second response time, to protect the officers of Illinois when they interact with a vehicle/driver from another state/country. Membership is only available through this vendor.

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Bulletin Reference Number B-52215

Requesting Agency/University Illinois State Police

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

NLETS an International Justice and Public Safety Information Sharing Network, a state-of-the art, secure information sharing system for state and local law enforcement agencies. NLETS is the only 50-state consortium to integrate with federal police agencies, territories, and Interpol, and allow the inter-agency sharing of driver's license, vehicle, and criminal history information in real-time, in sub-second response time, to protect the officers of Illinois when they interact with a vehicle/driver from another state/country. Membership is only available from this vendor.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

Membership is only available through this vendor.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Like each of the other 50 states, Illinois has a membership seat and voting rights at the NLETS annual meeting. The annual membership fees are set by the Principal membership once per year at the NLETS annual business meeting. In order to secure membership, the annual fees must be paid. The fees for Fiscal Year 2027 are $7,728.57 per month from 07/01/26 to 12/31/26, and $10,610.00 per month from 01/01/27 to 06/30/27.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Without this procurement, ISP will not have the ability to communicate with local, state, federal, and international criminal justice agencies to exchange criminal justice and public safety related information. If a competitive bid were required, no other vendors would be able to provide this service. NLETS is the only option available for maintaining out of state communications with criminal justice agencies.

10. Is there any additional information you would like to add to justify this sole source?

No.

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Bulletin Reference Number B-52215

Requesting Agency/University Illinois State Police

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date May 5, 2026

Printed Name Amanda Olinger E-mail Address Amanda.Olinger@illinois.gov

Phone Number 217-524-8437

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address leann.fitzgerald@illinois.gov

Phone Number 217-557-4756 Date May 5, 2026

Printed Name Leann Fitzgerald

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-836-3618 Date May 5, 2026

Printed Name Alyson Moore E-mail Address alyson.r.moore@illinois.gov

Version 7.01 Page 5 of 5

Bulletin Reference Number B-52215

Requesting Agency/University Illinois State Police

Sole Source Justification Form - Part II Section I - General Information

Project Title

Vendor

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229