B-48893 Outdoor Connect Pricing Template~2.xlsx

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Attached to
IDNR Outdoor Connect RFP
Solicitation number
25-448DOIT-ADMIN-B-48893
Issued by
Illinois

About this file

Written by GovTribe AI ·

This is a pricing template Excel workbook for the State of Illinois, specifically for an Outdoor Connect contract, which appears to be a Software as a Service (SaaS) agreement for managing permits, tags, reservations, and educational materials. The contract is structured for a five-year initial term, with pricing based on a "per Billable Item" system. The document provides estimated transaction volumes for various item types, including 2,500,000 online/mobile billable items, 22,000 internal agent sales, 2,750,000 external agent sales, 1,500 gift card sales, 174,000 lottery applications, and 9,500 educational periodicals. Additionally, the contract includes 10,000 non-billable free permits and 9,500 free educational periodicals.

The pricing template is designed for bidders to propose all-inclusive costs covering time, travel, and materials, with payments tied to deliverable completion and acceptance. Prices submitted will remain fixed for the first five contract years. The workbook includes line items for annual software subscription, test and production environments, configuration, data conversion, implementation, hosting, support, and maintenance. Notably, all figures are estimates based on past usage and do not guarantee future sales volumes. The bidder is expected to complete the template with specific per-unit and total costs for each billable and non-billable item across the five-year contract period, with a final calculation of the annual cost for the initial contract term.

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Outdoor Connect Price Workbook Bidder Name:

This contract is for a fixed price bid. All costs are to be all inclusive (including time, travel and materials,) Payments will be tied to completion and acceptance of each deliverable.
Bidder will provide their proposed costs in the below chart. Prices submitted on the cost proposal form, once accepted by the State of Illinois will remain fixed for the first five years of the contract.
It is anticipated that this will be a Software as a Service agreement with costs associated primarily on a "per Billable Item" system. Provisions are provided to identify and one-time costs for specific overhead items and/or ongoing annual fees if needed.
Billable Items include all permit types, tags, reservations, educational materials.
Non-Billable Items include free education items for schools, free permit types
For the purpose of this RFP please use the following figuers.
Item#
Billable Items Sold Online/Mobile2,500,000.00
Billable item sold by internal Agent22,000.00
Billable item sold by external Agent2,750,000.002,750,000.00
Billable item - Gift Card Sales1,500.00
Billable lottery application sold174,000.00
Billable Educational Periodicals9,500.00
NonBillable Free Permits10,000.00
NonBillable Free Educational Periodicals9,500.00
*Note that all figures are estimates based upon past usage and do not represent guarantees of future sales.

ENTER THIS TOTAL INTO BIDBUY LINE ITEM #1 $ - 0

DescriptionIntial Contract Period - Year OneIntial Contract Period - Year TwoIntial Contract Period - Year ThreeIntial Contract Period - Year FourIntial Contract Period - Year Five
Annual Software Subscription$ - 0$ - 0$ - 0$ - 0$ - 0
Test Environment$ - 0$ - 0$ - 0$ - 0$ - 0
Production System$ - 0$ - 0$ - 0$ - 0$ - 0
Configuration$ - 00000
Data Conversion -Configuration and Testing$ - 00000
Data Conversion - Go Live$ - 00000
Implementation and Testing$ - 00000
Go-Live$ - 00000
Annual Hosting Fee$ - 0$ - 0$ - 0$ - 0$ - 0
Annual Support and Maintenance$ - 0$ - 0$ - 0$ - 0$ - 0
Billable Items Sold Online/MobileEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY2,500,000.002,500,000.002,500,000.002,500,000.002,500,000.00
Total$ - 0$ - 0$ - 0$ - 0$ - 0
Billable item sold by internal AgentEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY22,000.0022,000.0022,000.0022,000.0022,000.00
Total$ - 0$ - 0$ - 0$ - 0$ - 0
Billable item sold by external AgentEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY2,750,000.002,750,000.002,750,000.002,750,000.002,750,000.00
Total$ - 0$ - 0$ - 0$ - 0$ - 0
Billable item - Gift Card SalesEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY15001500150015001500
Total$ - 0$ - 0$ - 0$ - 0$ - 0
Billable lottery application soldEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY174,000.00174,000.00174,000.00174,000.00174,000.00
Total$ - 0$ - 0$ - 0$ - 0$ - 0
Billable Educational PeriodicalsEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY9,500.009,500.009,500.009,500.009,500.00
Total$ - 0$ - 0$ - 0$ - 0$ - 0
NonBillable Free PermitsEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY10,000.0010,000.0010,000.0010,000.0010,000.00

Total $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

NonBillable Free Educational PeriodicalsEach$ - 0$ - 0$ - 0$ - 0$ - 0
QTY9,500.009,500.009,500.009,500.009,500.00
Total$ - 0$ - 0$ - 0$ - 0$ - 0
Calculate Annual Cost for Initial Contract Term
Total$ - 0$ - 0$ - 0$ - 0$ - 0

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