B-47228 Pharmacy emergency-purchase-extension.signed.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

Extension Justification BidBuy Reference #: 25-497DVA-LASAL-B-47228

Amount of original contract: $ 150,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 25-497DVA-LASAL-B-46332

Original Emergency Term Start Date:1/23/2025 Original Emergency Term End Date: 4/22/2025

Expected Extension Start Date: Apr 23, 2025 Expected Extension End Date: 7/21/2025

Amount of extension contract: $ 150,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

The Emergency Contract had 0% goal. That was based on previous contract renewal that was to run through 6/8/25 was at 0% goal. Vendor that has supplied these services over the past 4 years has been 0%. We wanted to continue these services with vendor so there is no disruption of services.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

NO $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Illinois Department of Veterans Affairs - LaSalle Home is currently in an emergency contract for pharmacy services. The previous contract had to be canceled due to procurement error which is why it is now an emergency contract. The LaSalle Home does not have an On-Site Pharmacy and needs to contract out with a vendor to ensure continued Pharmaceutical operations at the Home. The current vendor was the low price responsive bidder on B-14049, Enloe Drugs/dba Omnicare of the Quad Cities who transferred services to JHC Acquisition Inc. DBA Omnicare of Northern Illinois due to a pharmacy consolidation. We continued with this vendor during the emergency as the home is all set up with working with them and using their med carts, they deliver 6 days a week to the home. This emergency extension contract will be canceled when the new competitively bid contract is in place.

Emergency Purchase Extension Approval v.25.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

2. What is the scope of work of the initial emergency contract? Please detail below:

The vendor shall provide Pharmacy services that include dispensing medications and intravenous solutions in accordance with all applicable local, state and federal laws and regulations. Provide staff including a Pharmacist that is on call 24 (Twenty-Four) hours a day, make monthly rounds to review charts and proper documentation. Vendor shall also provide HIPPA compliant Facsimile Machines to safely send and receive confidential information and lockable Medication Carts to store medication for use at the Home. Vendor shall also keep the Home informed of all medical issues concerning medications prescribed to residents of the Home.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The new competitively bid contract is not in place yet, it is currently out to bid and will open on April 9, 2025; time needed to check over bids and award accordingly. We intend to have it up and running by end of April. We want to have this extension in case there are no responsive bidders and we have to go back out to bid.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

We continued with this vendor during the emergency as the home is all set up with working with them and using their med carts, they deliver 6 days a week to the home. This emergency extention contract will be cancelled when the new competitively bid contract is in place.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: published

Currently out to bid - B-47044 with open date of April 9, 2025.

Emergency Purchase Extension Approval v.25.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

8. What is the effect of a denial of this extension request?

The Illinois Veterans Home - LaSalle does not have an on-site pharmacy. There is neither space or staff available for a pharmacy. The only way to procure the necessary pharmaceuticals and support is thorugh an outside vendor. Without these services we cannot provide vital Prescription medication for our veterans.

BidBuy Reference #: 25-497DVA-LASAL-B-47228

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: 4/1/2025

SPO Signature

SPO Signature: Date: Apr 3, 2025

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Apr 3, 2025

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Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364