B-4680 SOW Project requirements_Silver Springs SFWA_Park office bldg roof replacement project_2 (4).doc

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: September 26, 2018 IDNR File # 2-19-022

LOCATION:

Silver Springs SFWA Park address: 13608 Fox Road, Yorkville, IL 60560

PROJECT TITLE:

Park Office building roof replacement project

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) requires replacement of the roof on park office building, located at Silver Springs SFWA, Kendall County, Illinois. IDNR is seeking a bid for replacement of the asphalt shingle roof and other associated repairs as specified below.

SCOPE OF WORK:

The objective of this project is for the contractor to evaluate approximately 2,200 square feet two story office building roof system (varying pitch, multiple sections) and provide a bid. The bid shall be based on removal and replacement of approximately 2,500 square feet of shingles, approximately 400 lineal feet of soffit with new vented soffit, approximately 300 lineal feet of gutters and downspouts, and damaged fascia boards with installation of fascia board cladding over fascia boards, and as needed decking and other damaged framing material of the existing roof system as specified below.

Most of the repairs will include, but not limited to; removing existing shingles, felt, vent pipe and chimney flashings, step flashings, gutters and downspouts, soffit, drip edge, rake metal, and metal valley lining if included. Selectively remove damaged fascia boards and replace. Once the decking is exposed and cleaned, inspect and report any damaged decking areas to the site contact person.

It is anticipated that some of the plywood roof decking is damaged and needs to be replaced. Contractor shall provide a Unit Price per one, 4-ft x 8-ft piece of new plywood with felt fabric, installed. The unit price shall include all labor and materials to replace 32 square foot of roof decking and felt. All areas of deck damage shall be measured and identified by the contractor and approved by the site superintendent before they are replaced. The contract price shall be increased to include the additional roof decking units.

After existing shingles have been removed and decking cleaned and inspected, the contractor shall install; 15 # felt paper, ice and water shield, new pre-finished 0.024” aluminum drip edge, step flashing, vent pipe flashings, roof vents if needed, install new ridge vent, cover over box vents (if applicable), remove and replace soffits and evaluate soffit venting and add appropriate soffit vent, gutters (including new section at south side of building over deck overhang – approx. 20 lineal feet) and downspouts (including one new discharge point at new gutters at south side of building over deck overhang – approx. 10 lineal feet), and new fiberglass 30 year architectural shingles installed per manufactures recommendation. Other repairs include sealing around all roof penetrations and / or flashing around the chimneys.

The contractor shall provide all labor and materials necessary and reasonably incidental to the completion of the project.

Listed below are some of the items that are required to be done:

· Remove existing shingles, felt paper.

· Replace any damaged roof decking if found with in-kind material.

· Install new flashing/boots around all roof penetrations.

· Install exhaust fan extensions, pipes, caps and flashings through roof, as needed.

· Remove existing soffits and replace with vented soffits and continuous ridge vent per manufactures specifications.

· Install new pre-finished aluminum drip edge, color to be approved by IDNR site staff.

· Remove and replace damaged fascia boards. Install aluminum fascia cladding over the existing and new fascia boards.

· Remove and replace all existing gutters and downspouts. Install downspouts with min 8’ extension at each discharge locations. Need to install new gutters section at south side of building over deck overhang – approx. 20 lineal feet and one new downspouts with a new discharge point at appropriate junction of this new gutters section at the south side of building over deck overhang. (see photo attachment for this work location).

· Install new #15 felt underlayment.

· Install 30 year dimensional fiberglass architectural shingles per manufactures specifications, color to be approved by IDNR site staff.

· Clean-up all construction debris and properly dispose of offsite.

ATTACHMENTS:

The following documents are included:

1) Project location map with current structure photos

PROJECT SPECIFICATIONS & REQUIREMENTS:

A.

Project Specifications and Materials:

Drip Edge: the drip edge will be new brown pre-finished minimum 0.024” aluminum.

Fiberglass shingles: laminated, random overlay tab, 12”x 36” with a U.L. Class “A” and Wind Resistant label. All products shall be provided by one of the manufacture listed below for warranty. The contractor can provide information on alternate products for consideration as a substitution. Color to be approved by the IDNR site staff.

Acceptable Manufacturers & Providers:

· CertainTeed “Landmark Plus”

· GAF “Timberline HD”

· Owens Corning “Duration”

· Tamko “Heritage Premium”

· Altas “Pinnacle”

· Elk “Prestique”

· IKO “Cambridge 30”

· Or approved equal.

Ice and Water Shield: Install ice and water shield at all eaves and valleys as recommended by the manufacturer. Ice and water shield: Composite rubberized asphalt and polyethylene film, self-adhesive.

Acceptable manufacturers:

· GAF - Stormguard

· W.R. Grace – Ice and Water Shield

· Owens Corning – WeatherLock Flex

· Tamko Co. – Aquarel

· Certainteed Corp. – Winter/Gard

· Or approved equal.

Underlayment: ASTM D226, No. 15 un-perforated asphalt saturated felts as recommended for use in waterproofing and in construction of sloped roofs, 36 inches wide, installed per manufactures specifications.

Flashing: Provide 0.024 inch mill finish sheet aluminum. Job cut to sizes and configurations required.

Vent Pipe Flashing: EPDM rubber “boot” with integral aluminum deck flange.

Shingle Starter Strips and Drip Edges: Minimum thickness is 0.024” with baked-on enamel factory finish in color selected by the IDNR Site staff from the Manufacturer’s Standards. 3” deck flange, 1 ½” fascia, with a 3/8” drip at the lower edge.

Asphalt Plastic Cement: ASTM D4586, Type II.

Ridge Vent: Provide a continuous ridge vent along the entire length of the ridge: Shingle-over type.

Acceptable manufacturers and products:

· Mid-American Building products, Ridge Master-Plus

· Air vent Inc., ShingleVent II

· Benjamin Obdyke, Roll Vent

· GAF Materials Corp., Cobra Ridge Vent

· Tamko, Cool Ridge

· Cor-A-Vent, V400E

· Trimline, Ridge Roll Plus

· Or approved equal.

Fascia and Soffits:

A.

Fascia: 0.024" minimum thickness; depth required to cover existing/new wood fascia boards, pre-finished with baked enamel, in Manufacturer’s standard colors; conforming to AAMA 1402.

B.

Soffit: 0.019" minimum thickness; 12" wide double "V" groove panels, vented, pre-finished with baked enamel in manufacturer's standard colors, conforming to AAMA 1402.

Installed vented soffits shall be free from existing roof insulation material.

C.

Provide angles, channels, "J" molds and other accessories required.

D.

Make required special fabrications with 0.032" coil stock; pre-finished to match adjacent components.

Gutters and Downspouts:

A.

Pre-Finished Aluminum Sheet- ASTM B209, 0.032 inch thick; plain finish shop pre-coated with acrylic coating; color to match existing gutter color or as selected by IDNR site staff.

B.

Gutters: minimum 4 ½” rectangular style profile, fascia mounted.

C.

Downspouts: minimum 4 ½” Rectangular profile with tops of downspout heads closed with a removable type ½” mesh non-corrosive screen. Provide at least 8 feet extension at each discharge location.

D.

Anchors and Supports: Profile to suit gutters and downspouts.

1.

Anchoring Devices: Type recommended by fabricator.

2.

Gutter Supports: Straps of same material as gutter. Attach braces to outer top edge of gutters, extend braces up under roofing and fasten to sheathing. Install braces near ends of gutters and space braces not more than 36 inches o.c.

3.

Downspout Support: Straps of same material as downspout. Space wall fasteners evenly.

E.

Fasteners: Same material and finish as gutters and downspouts.

Execution

Demolition Completely remove the existing shingles and underlayment from the roof. Clean and inspect roof deck. Remove only damaged facia boards. Remove all existing roof material from the site and dispose of legally.

Deck Repair

The condition of the whole roof deck is unknown. For the purposes of bidding it will be assumed the decking will be generally sound and minimal decking need to be replaced with in-kind material.

Ice and Water Shield

Install ice and water shield at all eaves as recommended by the manufacturer.

Fiberglass Shingles FASTENERS: Use only zinc-coated steel or aluminum, 10-12 gauge, barbed, deformed, or smooth shank roofing nails with heads 3/8" to 7/16" in diameter. Fasteners should be long enough to penetrate at least 3/4" in to wood decks or just through the plywood decks. Fasteners must be driven flush with the surface of the shingle.

STANDARD NAILING PATTERN - four nails per shingle. Place nails 5/8" above top of each cutout and 1" from each edge of shingle. Drive nail heads flush with top of shingles. Staples and pneumatic nailing equipment not permitted.

Flashing: Install chimney flashing and all roof penetrations flashings as recommended by manufacturer.

Install shingles as recommended by manufacturer.

Adjust and Clean

1. Thoroughly inspect all completed work. Replace all shingles or other work that has been damaged, and correct all other defects.

2. Contractor is responsible for a clean-up in and around the work area. All materials removed from the project or packaging and shipping materials need to be removed from the site and properly disposed of.

B.

Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the Site Superintendent.

2) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a. Roofing - IL Dept. of Professional Regulation (provide current IL license number with licensee name on the quote form or on BidBuy) 3) Qualifications of Installers: Employ only experienced, licensed roofers, skilled in the installation of the specified shingles.

4) Delivery, Storage & Handling: Deliver all materials requiring a fire and wind resistance classifications in unopened packages with the label attached. Store all materials on clean, raised platforms, at least 4” above ground.

5) Environmental Requirements: Remove existing roofing in dry weather. Install new roofing in dry weather only.

6) Protection: Avoid traffic on completed work. Restore to original condition, or replace with like materials, all work or materials damaged by the roofing operation.

7) Warranty: General Contractor Warranty will be two (2) years on workmanship in accord with the Standard Document for Construction. Manufacturer’s Warranty will be at least thirty (30) year / lifetime standard prorated.

C.

Project Requirements:

1) Project Meeting

Refer to BidBuy for date and meeting attendance requirements, if any.

2) Duration

Quotes shall be good for ninety (90) calendar days after the submittal date, or for an extended period of time, if agreed to in writing by the Contractor and IDNR.

3) Prevailing Wage Rates The Contractor must comply with provisions of the Prevailing Wage Act, 820 ILCS 130/, and the Illinois Procurement Code (30 ILCS 500/25-60), which applies to the wages of laborers, mechanics and other workers employed in any public works. The Contractor is responsible for contacting the Illinois Department of Labor (DOL) at 217/782-6206 or (http://www.state.il.us/agency/idol) to ensure understanding of prevailing wage requirements.

4) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

8) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

9) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

10) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

11) Steel Products Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

12) Specified Materials Quotes shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of IDNR.

13) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

14) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for at least a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

15) Change Orders Change orders must be determined by the IDNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

16) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

17) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

18) Request for Quote Quotes should be submitted within BidBuy.

Submittal Date and Time:

See Bid Opening Date in BidBuy for details.

19) Term of Contract

All work shall be completed within 60 days from the last dated signature on the fully executed Contract or from the Notice to Proceed, unless agreed to by both the Contractor and IDNR, that a time extension is warranted.

20) Award The Department of Natural Resources is not obligated to award a contract pursuant to this Request.

21) Contact Information IDNR Engineer:

Manish Patel

Region II Civil Engineer, ORCP Illinois Department of Natural Resources

2050 West Stearns Road

Bartlett, IL 60103

Phone:

847-608-3104

Fax:

847-608-3109

Manish.Patel@illinois.gov Site Superintendent and Billing:

Joe Lenkaitis, Site Superintendent Shabbona Lake State Park / Silver Springs SFWA

Illinois Department of Natural Resources

4201 Shabbona Grove Road Shabbona, IL 60550 Phone:

815-824-2106 E-mail:

joseph.lenkaitis@illinois.gov