B-44668 Emerg EXT II JPMC ER Fingerprinting Photo CPO signed.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60143State: ILCity: ItascaAddress: 500 Park Blvd, Suite 1260

Vendor: Accurate Biometrics

Zip: 62702State: ILCity: SpringfieldAddress: 333 W. Jefferson

Requesting Agency CMS - Central Management Services Division: Bureau of Strategic Sourcing

Extension Justification BidBuy Reference #: 24-416CMS-BOSS4-B-44668

Amount of original contract: $ 560,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 24-416CMS-BOSS4-B-42321

Original Emergency Term Start Date: March 29, 2024 Original Emergency Term End Date: June 27, 2024

Expected Extension Start Date: September 25, 2024 Expected Extension End Date: December 24 2024

Amount of extension contract: $0 Actual or Estimated: Estimated

Is there BEP participation on this contract? If yes, please detail

The original emergency procurement had a BEP goal of 8% assessed that, due to emergency time constraints, was unable to be applied.

this extension is our opportunity to address the intended goal for this contract.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

24-416CMS-BOSS4-B-43000 $0.00 June 28, 2024 September 25, 2024

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Vendor contracted under P-4770-initially agreed to extend to contract to allow for procurement processing for re-solicitation, then, upon execution of their agreement with DCFS, declined to extend their Master contract with CMS, stating 90% of the services for the master would be housed under the new agreement solely with DCFS. Multiple extension attempts were made to the incumbent, who declined them all, once contacted with DCFS. The Vendor followed by stating they have no further interest in facilitating services for the remaining governmental units for which services were provided under, P-4770.

2. What is the scope of work of the initial emergency contract? Please detail below:

CMS intends to extend the current Emergency Joint Purchase Master Contract (JPMC) for Fingerprinting & Photo ID Services which includes photo identification, live scan and ink finger printing services and is available to State Agencies, local governmental units, and

Emergency Purchase Extension Approval v.24.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60143State: ILCity: ItascaAddress: 500 Park Blvd, Suite 1260

Vendor: Accurate Biometrics

Zip: 62702State: ILCity: SpringfieldAddress: 333 W. Jefferson

Requesting Agency CMS - Central Management Services Division: Bureau of Strategic Sourcing qualified not-for-profit agencies.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

N/A

4. Provide justification for extending the original emergency contract:

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

Extension of this emergency JPMC will allow for the continuation of critical services for the State through a simplified purchasing process for the State Agencies, local governmental units, and qualified not-for-profit agencies because terms, conditions and pricing will be established prior to the time of orders for release off masters. This process will save considerable time and resources for the end users because they will not have to conduct their own solicitations, evaluate bids and establish individual contracts. This Emergency Joint purchasing agreement will permit the State of Illinois, local governmental units, and qualified not-for-profit agencies to leverage their market power with the expected outcome of lower pricing for critical services required for public safety.

6. Explain why the need cannot be met through a competitive procurement process.

There is a Bid in the approval path for re-solicitation of services anticipated for posting to the open market by 8/16.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: other, please explain below

Routing for Bid posting approval to the open market.

8. What is the effect of a denial of this extension request?

The State will be without fingerprinting services until the new JPMC contract is put in place which will cause serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

Emergency Purchase Extension Approval v.24.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60143State: ILCity: ItascaAddress: 500 Park Blvd, Suite 1260

Vendor: Accurate Biometrics

Zip: 62702State: ILCity: SpringfieldAddress: 333 W. Jefferson

Requesting Agency CMS - Central Management Services Division: Bureau of Strategic Sourcing

BidBuy Reference #: 24-416CMS-BOSS4-B-44668

Signatures below cannot be delegated.

APO Signature

I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Sep 10, 2024

SPO Signature

SPO Signature: Date: Sep 12, 2024

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Sep 12, 2024

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Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 24.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364