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REQUEST FOR QUOTE
Quote MUST be returned by the due date listed in BidBuy
| AGENCY |
| Quincy Illinois Veterans Home |
| CITY/STATE/ZIP |
| Quincy, IL 62301 |
| AGENCY CONTACT |
| Chantel Baker |
| EMAIL |
| Chantel.Baker@illinois.gov |
| TITLE OF PROJECT |
| Fire Alarm Monitoring – 5-year contract |
B-44337
| Item # |
| Agency Specifications and Requirements |
| Qty. |
FIRE ALARM MONITORING
ANNUAL CONTRACT FOR MONITORING SERVICES
Fire Alarm - central station monitoring of fire alarm system for all buildings on the main campus and Hammond Hall, a total of 29 buildings. 28 buildings on main campus have Simplex Grinnell panels. Hammond Hall has an Edwards panel. Alarms are sent via phone line.
Alarm monitoring is an immediate and detailed communication between the Facility and the Vendor’s central station monitoring system. A central station monitoring system includes all the on-site alarm equipment at the Facility and the remote monitoring “central station” service. The central station must comply with the governing Underwriters Laboratories (UL) standards. When the alarm system panels register an emergency event and send a signal to the central monitoring station, appropriate authorities are notified immediately and dispatched to Facility.
Vendor shall perform auto-tests of the fire alarm and security alarm systems daily to ensure all alarm panels are in working order. Vendor shall notify proper authorities immediately when emergency situations arise with the alarm systems at the Facility.
Programming of fire alarm panels will be provided by proprietary fire alarm panel vendors. Cost of programming shall not be included in bid price.
5 Year contract - Start Date will be upon execution.
Buildings are attached.
Two new buildings are still being built and will need to be added to the billing as they come online over the next year. Both Buildings are marked as Future in attachment. Quote should have all buildings in consideration. Billing will only be for the monitoring provided during the month.
| 1 |
| Year 1 – Fire Alarm Monitoring |
| 1 Year |
| 2 |
| Year 2 – Fire Alarm Monitoring |
| 1 Year |
| 3 |
| Year 3 – Fire Alarm Monitoring |
| 1 Year |
| 4 |
| Year 4 – Fire Alarm Monitoring |
| 1 Year |
| 5 |
| Year 5 – Fire Alarm Monitoring |
| 1 Year |
VENDOR QUOTE
| Item # |
| Manufacturer Name and Model | |
| QTY | |
| UOM | |
| Unit Price | |
| Extended Price | |
| Year 1 – Fire Alarm Monitoring |
| 1 |
| Year |
| 2 |
| Year 2 – Fire Alarm Monitoring |
| 1 |
| Year |
| 3 |
| Year 3 – Fire Alarm Monitoring |
| 1 |
| Year |
| 4 |
| Year 4 – Fire Alarm Monitoring |
| 1 |
| Year |
| 5 |
| Year 5 – Fire Alarm Monitoring |
| 1 |
| Year |
TOTAL
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor Delivery Information:
Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to Chantel.Baker@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
ATTACHMENT A
| BUILDINGS WITH FIRE ALARM PANELS |
| LOCATION |
| Administration (Reig Building) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| All Faiths Chapel |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Anderson Barracks |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Andrew Infirmary |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Carpenter Shop |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Commissary Storage (Old Stone Bldg) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Doctor’s Office (Medical Staff Building) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Engineering Building |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Fifer Building |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Hammond Hall |
| Hammond Hall, 720 Sycamore Street, Quincy, IL |
| Laundry (Ehle Building) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Lawn Garage |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Library |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Lippincott Hall |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Markword Infirmary |
| Main Campus 1707 N 12th Street, Quincy, IL |
| New Truck Garage |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Nielson Hall (General Store) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| New LTC Building (Future) |
| Main Campus 1707 N 12th Street, Quincy IL |
| New Dom Building (Future) |
| Main Campus 1707 N 12th Street, Quincy IL |
| Old Administration (Stone Building) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Power House |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Schapers Building |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Smith Hall (Coffee Shop) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Somerville Domiciliary |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Superintendent’s Residence |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Therapy (PT Building) |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Tradesman Building |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Vehicle Garage |
| Main Campus 1707 N 12th Street, Quincy, IL |
| Water Treatment Plant |
| Main Campus 1707 N 12th Street, Quincy, IL |
State of Illinois Chief Procurement Officer for General Services image1.png