B-42927 JPMC SSEF Chicago Parking 555 W. Monroe SSJF Pt I II.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 24-416CMS-BOSS4-B-42927

Requesting Agency/University Central Management Services

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Central Management Services

Need Identified Date: Apr 8, 2024 Supply/Service Need By Date: Jun 1, 2024

Project Title: JPMC SS EF - Chicago Parking 555 W. Monroe

Vendor: Laz Parking Chicago

Provide a description of the supplies or services required: Parking services for State paid and employee paid parking at 555 W. Monroe, Chicago.

Value: Estimated Value of Initial Term, this Change Order or Amendment: 401,040

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Economically Feasible Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Jun 1, 2024

Estimated Contract End Date: May 31, 2025

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Critical Changes to the Existing Contract are Necessary and Best Accomplished by the Contract Holder

Are there secondary justification(s) for this sole source? Yes No

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Bulletin Reference Number 24-416CMS-BOSS4-B-42927

Requesting Agency/University Central Management Services

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 Sep 1, 2022 May 31, 2024 EMERGENCY Chicago Parking - Zone 2 4100167201, P-4199 Emergency

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

Agencies to have access to vehicles for performing government business.

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Bulletin Reference Number 24-416CMS-BOSS4-B-42927

Requesting Agency/University Central Management Services

2. Provide a list and describe in detail the specifications required to satisfy the need:

GOAL: To establish a Joint Purchase Master Contract (JPMC) for Chicago Parking 555 W. Monroe to secure 120 parking spaces for State Paid, and employee paid spaces; dependent upon availability which will be available to State Agencies, Boards, Commissions and General Assembly per on an as-needed basis during the contract period.

This JPMC will be available to all by Governmental Units as defined in Section 5 State Supplemental Provisions of this Contract.

SUPPLIES AND/OR SERVICES REQUIRED: The Vendor will provide up to 120 parking spaces within a 2-3 block radius of the 555 W.

Monroe Chicago location for Governmental Units.

• For the duration of the contract term, Vendor will guarantee a monthly rate for fleet vehicles State paid parking for up to 120 spaces across 4 garage locations within a 2-3 block radius of the specified State of Illinois location; 555 W. Monroe.

• For the duration of the contract term, dependent on availability parking shall be made available to pubic employees not utilizing the State-paid monthly parking spaces.

• Vendor will provide 24-hour access to the parking spaces, with in-and-out privileges, 7 days a week, 52 weeks a year.

• The rate for employee-paid parking spaces will be at a rate defined within the Pricing section of the Contract, on a monthly basis. The parking spaces within this specific requirement shall be at the public employee's own expense and shall be billed independently of CMS' Contract.

•Current garage location includes a multilevel garage at the specified location; Presidential Towers 32 S. Jefferson St., Chicago, IL 60661.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

CMS has solicited competitive bids multiple times across 4 identified zones with no bidders and/or bidders for specific zones only. The sole source procurement will satisfy the requirement for State-paid parking and take the place of Contract 4100167201 P-41997 due to expire on May 31 2024.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

CMS has solicited competitive bids multiple times across 4 identified zones with no bidders and/or bidders for specific zones only. The sole source procurement will satisfy the requirement for State-paid parking and take the place of Contract 4100167201 due to expire on May 31 2024. The sole source procurement will satisfy the need for parking capacity within a 2-3 block radius for the identified State of Illinois location of 555 W. Monroe, Chicago.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

Due to the parking location proximity requirement for State-paid parking and availability of current parking capacities within the 2-3 block radius of the 555 W. Monroe State of Illinois specified location.

6. Are there resellers or distributors?

Yes No N/A

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Bulletin Reference Number 24-416CMS-BOSS4-B-42927

Requesting Agency/University Central Management Services

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

The cost of the parking spaces for State-paid parking is per space per month and is comparable with other parking facilities in the Chicago land area.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

This procurement is time sensitive and critical to the mission of agencies to have access to vehicles for performing government business. There are no anticipated additional expenditures necessary to support this procurement.

10. Is there any additional information you would like to add to justify this sole source?

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Bulletin Reference Number 24-416CMS-BOSS4-B-42927

Requesting Agency/University Central Management Services

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Apr 30, 2024

Printed Name Maggie Toussaint E-mail Address magdalena.k.toussaint@illinois.gov

Phone Number 312-814-8898

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address David.Thomas2@illinois.gov

Phone Number 217-782-0001 Date May 7, 2024

Printed Name David W. Thomas

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-299-4919 Date May 8, 2024

Printed Name John H.H. Demien, CPPB E-mail Address john.demien@illinois.gov

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Bulletin Reference Number 24-416CMS-BOSS4-B-42927

Requesting Agency/University Central Management Services

Sole Source Justification Form - Part II Section I - General Information

Project Title JPMC SS EF - Chicago Parking 555 W. Monroe

Vendor Laz Parking Chicago

Initial Date of Procurement Bulletin Posting May 8, 2024

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-558-2231

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@Illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@Illinois.gov

This JPMC will be available to all by Governmental Units as defined in Section 5 State Supplemental Provisions of this Contract.

SUPPLIES AND/OR SERVICES REQUIRED: The Vendor will provide up to 120 parking spaces within a 2-3 block radius of the 555 W. Monroe Chicago location for Governmental Units.

• For the duration of the contract term, Vendor will guarantee a monthly rate for fleet vehicles State paid parking for up to 120 spaces across 4 garage locations within a 2-3 block radius of the specified State of Illinois location; 555 W. Monroe.

• For the duration of the contract term, dependent on availability parking shall be made available to pubic employees not utilizing the State-paid monthly parking spaces.

• Vendor will provide 24-hour access to the parking spaces, with in-and-out privileges, 7 days a week, 52 weeks a year.

• The rate for employee-paid parking spaces will be at a rate defined within the Pricing section of the Contract, on a monthly basis. The parking spaces within this specific requirement shall be at the public employee's own expense and shall be billed independently of CMS' Contract.

•Current garage location includes a multilevel garage at the specified location; Presidential Towers 32 S. Jefferson St., Chicago, IL 60661.