B-42321 emergency-purchase-statement-3.28.24~1.pdf

PDF 237 KB Posted

Attached to
JPMC Emergency Notice Fingerprinting & Photo ID Services
Solicitation number
24-416CMS-BOSS4-B-42321
Issued by
Illinois

About this file

This document is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services. It details the establishment of an Emergency Joint Purchase Master Contract (JPMC) for Fingerprinting & Photo ID Services, which includes photo identification, live scan and ink finger printing services. This JPMC is available to State Agencies, local governmental units, and qualified not-for-profit agencies in Illinois. The emergency procurement is being made to allow for the continuation of critical services for the State through a simplified purchasing process, leveraging the market power of the State and local governmental units to achieve lower pricing.

The expected start date for the JPMC is March 26, 2024, with an estimated end date of June 24, 2024. The total estimated expenditure is $560,000, to be funded through State appropriated funds and other agency-level funding sources on an as-needed basis. The JPMC was established through market research and demand and spend analysis, as the prior contract had expired on March 25, 2024. The emergency procurement process utilized best efforts to include contractors certified under the Business Enterprise Program.

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip: 60143
VendorState: IL
VendorCity: Itasca
VendorAddress: 500 Park Blvd, Suite 1260
Vendor: Accurate Biometrics
AgencyZip: 62702
AgencyState: IL
AgencyCity: Springfield
AgencyAddress: 300 West Jefferson Street
AgencyDivision: BOSS-Bureau of Strategic Sourcing
AgencyUniversity: CMS-Central Management Services
CurrentMasterPage:
MasterPageCount:
ReferenceNumber: 24-416CMS-BOSS4-B-42321
DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: This Emergency JPMC will allow for the continuation of critical services for the State through a simplified purchasing process for the State Agencies, local governmental units, and qualified not-for-profit agencies because terms, conditions and pricing will be established prior to the time of orders for release off masters. This process will save considerable time and resources for the end users because they will not have to conduct their own solicitations, evaluate bids and establish individual contracts. This Emergency Joint purchasing agreement will permit the State of Illinois, local governmental units, and qualified not-for-profit agencies to leverage their market power with the expected outcome of lower pricing.
ExplanationSuppliesServices: CMS intends to establish an Emergency Joint Purchase Master Contract (JPMC) for Fingerprinting & Photo ID Services which includes photo identification, live scan and ink finger printing services which is available to State Agencies, local governmental units, and qualified not-for-profit agencies.
TextField1: CMS performed market research, demand and spend analysis for applicable cost based on the the current industry and national market for applicable and similar services being procured. Spend analysis was processed from Bidbuy on the prior contract, which expired 3/25/2024, with additional direct outreach to government units using the prior JPMC for services to request both 90 and 180 days service estimates.
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 2024-03-26
TextFieldExpectedEndDate: 2024-06-24
TextFieldAmountExpenditure: 560,000
ActualOrEstimated1: Estimated *
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 1
IfOtherExplainTextField: JPMC Contract, funding for services used on an as needed basis are processed at the agency level.
AuthorizedSignature:
TitleField: CMS General Service Strategic Sourcing Manager
PrintedNameField: Mary (Beth) Poani
AuthorizedDateField: 3/28/2024

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