B-33470 Sitter Service Emergency purchase statement_1.pdf
PDF 237 KB Posted
- Solicitation number
- 23-444DHS-MENTH-B-33470
- Issued by
- Cook County, Illinois
About this file
This document is an Emergency Purchase Statement from the Illinois Chief Procurement Office for General Services for the Department of Human Services Elgin Mental Health Center. It describes the emergency procurement of "Sitter Services" for one-on-one or two-on-one physical 24/7 monitoring of Elgin Mental Health Center psychiatric patients in a hospital setting in the Chicagoland and Northwest Suburban Hospitals. The estimated start date is November 23, 2022, and the estimated end date is February 20, 2023, with an estimated expenditure of $135,000. The reason for selecting the vendor, TriStone Security, is that they were the only vendor available to provide the required security services outside of the facility, as the master contract for guard services would not provide the necessary one-on-one physical monitoring in a hospital setting.
The funding for this emergency purchase will be from State appropriated funds. Best efforts were made to include contractors certified under the Business Enterprise Program, but no such vendors were identified as offering the required offsite security services for mental health facility residents. The agency will continue to encourage the selected vendor to utilize BEP vendors where possible.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 60440 |
| VendorState: IL |
| VendorCity: Bollingbrook |
| VendorAddress: 260 S. Schmidt - Suite 1 |
| Vendor: TriStone Security |
| AgencyZip: 60123 |
| AgencyState: IL |
| AgencyCity: Elgin |
| AgencyAddress: 750 S. State St. Elgin, IL., 60123 |
| AgencyDivision: Elgin Mental Health Center |
| AgencyUniversity: Department of Human Services |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: B-33470 |
| DropDownListQuickPurchase: Involving threat to public health or public safety |
| CheckBox1ProtectingHealth: 1 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: Only 2 vendors were identified as offering guard services for mental health facility residents outside of the facility and the master contract for Guard Service will not provide one on one physical monitoring in a hospital setting. |
The second vendor who had been hired previously will no longer provide services outside of Chicago - The patient is being moved to DesPlaines - a Northwestern suburb of Chicago approximately 30 miles from Elgin MHC.
TriStone was the only vendor available to provide security for mental health patients at offsite locations.
| ExplanationSuppliesServices: Emergency Procurement of "Sitter Services" for One on One (or Two on One) physical 24/7 monitoring of Elgin Mental Health Center psychiatric patients in a hospital setting in Chicagoland and Northwest Suburban Hospitals. Cost and Terms are estimated. |
| TextField1: A inquiry as to TriStone's participation was sent via email on 11/23/2022. To date, vendor has not responded. Vendor needed to begin services immediately due to the resident's poor physical condition and need for medical assistance. |
An analysis of available BEP vendors was performed; no vendors were identified as offering offsite security to residents of mental health facilities.
IDHS will continue to encourage the vendor to seek out and utilize BEP vendors where they can.
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 11/23/2022 |
| TextFieldExpectedEndDate: 02/20/2023 |
| TextFieldAmountExpenditure: $135000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Agency Procurement Officer |
| PrintedNameField: Jean Sandstrom |
| AuthorizedDateField: 2022-11-23 |
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