B-33340 Emergency Purchase Statement_1.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

IOCI originally sought to procure the services of a vendor to replace the satellite controller which instructs the satellite antenna motor to move the dish that is located on the roof of the 120 W. Jefferson St., Springfield, IL 62702. The current controller is 30 years old and had stopped working, although the dish was still able to send and receive transmissions. IOCI and CMS Bureau of Strategic Sourcing (BOSS) attempted to procure the controller equipment via multiple requests for quotes (small purchases) with no success. On or about September 22, 2021, the dish was struck by lightning and is now unable to receive on the horizontal downlink. Because it is not possible to move the dish, it is now not possible to receive any signals.

In order to meet statutory requirements, it has been determined that replacement of the entire system is in the best interest of the State. Based on the lack of success in replacing the satellite controller, IOCI contacted the vendor who installed the current satellite transmission equipment in the early 1990s to request a quote. The vendor was able to access their records and has a good understanding of the location of the equipment and what is needed to meet the State's needs and the vendor was willing to provide a quote for the new equipment.

The BEP goals calculated at 0% as there are no BEP vendors certified under NIGP Codes:

726-54 Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas) 840-20 Broadcast Equipment, Television 840-45 Satellite Receiver Dish (Video)

Due to the recently recognized requirement of a crane being needed to remove the original satellite as well as installing the new satellite once the construction has been completed and the previous Emergency contract extension was not executed, we are doing a new Emergency which includes the estimated cost of the crane. It is estimated as we are unsure how many days it will actually be needed. The cost of the satellite itself will be paid under the old Emergency P-41130 and cost of the removal, installation and crane will be covered under this new Emergency.

ExplanationSuppliesServices: Civil Engineering:

1. Vendor shall provide all necessary drawings to provide for modification of roof load frame to support the new CPI Satcom 4.8 meter antenna.

2. The load frame shall support the weight of the antenna assembly and all motors and control equipment for motorized azimuth, elevation, and polarization.

3. The load frame shall be of sufficient strength to allow the antenna to be capable of surviving 125 mph winds minimum.

4. If possible, the load frame shall be modified in a way that does not require removal of the current antenna.

5. The load frame shall be designed to place the antenna center position at the necessary azimuth to allow the greatest view of North American satellites.

Construction:

1. The vendor shall be responsible for the modification of the roof load frame in accordance with the drawings provided by the structural engineer.

2. The vendor shall be responsible for the addition, subtraction, or substitution of steel members in accordance with the design of the structural engineer.

3. The vendor shall perform any necessary modifications to the roof structure, if necessary, in accordance with the design of the structural engineer.

4. The vendor shall perform any required fireproofing to interior steel members, ifnecessary, in accordance with the design of the structural engineer.

5. The vendor shall paint all external steel members in accordance with the design of the structural engineer.

6. The vendor shall be responsible for obtaining all necessary construction permits.

Satellite Equipment:

1. 5.0-meter KU band uplink antenna w/motorized azimuth , elevation, and polarization. Minimum 3 ports (2 RX, 1 TX).

2. Mount for above antenna for roof load frame.

3. Antenna control unit (RCI4500 or equivalent), controller to be mounted in interior equipment rack with contactor and local control assembly at the antenna. ACU must be capable of integrating with Crystal M&C software. Serial or IP interface (IP preferred).

4. Ku-band low noise block downconverter, quantity 2.

5. Forced air (or equivalent) dish deicing system with local and remote controls.

6. System design, checkout, performance analysis, warranty.

7. Removal of current non-functional antenna.

8. Assembly of antenna on customer supplied roof interface. Install feed, waveguide, and remote-control cable, maximum of 100 ft, includes IFL cable connectors and crane.

9. Lightning grounding kit.

10. Crane will be brought in for 1-2 days to remove the original unit and then brought in again for another 1-2 days to install the new equipment once the construction is completed.