B-318889 NOMAD Sole Source Justification Form signed.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 27-448DOIT-INFOT-B-52526

Requesting Agency/University Department of Innovation and Technology

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: DoIT/Infrastructure Services

Need Identified Date: 04/29/2026 Supply/Service Need By Date: 07/01/2026

Project Title: SS Select Business Systems (NOMAD) FY27

Vendor: Select Business Systems

Provide a description of the supplies or services required:

Annual maintenance on NOMAD, NOMAD Assistance, NOMAD QLIST, NOMAD Collection and NOMAD NAPA for VM products from vendor Select Business Solutions. These products run on the DOIT IBM z13 mainframe (2818-J01, s/n DDAC1). This maintenance will provide for new version, fixes and product support

Value: Actual Value of Initial Term, this Change Order or Amendment: 325,000

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Economically Feasible Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: 07/01/2026

Estimated Contract End Date: 06/30/2027

Number of Potential Renewals: 0

Length of Each Renewal in Months:

Total Value of All Renewals:

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Software License/Upgrade/Maintenance

Are there secondary justification(s) for this sole source? Yes No

Version 7.01 Page 2 of 6

Bulletin Reference Number 27-448DOIT-INFOT-B-52526

Requesting Agency/University Department of Innovation and Technology

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 07/01/2025 06/30/2026 273,488 Sole Source - Select Business Systems (NOMAD) FY26 Maintenance P-82871 Sole Source

2 07/01/2024 06/30/2025 260,465 Sole Source - Select Business Systems (NOMAD) FY25 Maintenance P-68154 Sole Source

3 07/01/2023 06/30/2024 248,062 NOMAD Annual Maintenance CIT3363270 Sole Source

4 07/01/2022 06/30/2023 236,250 NOMAD Annual Maintenance CIT 3029113 Sole Source

5 07/01/2020 06/30/2022 450,000 NOMAD 2 Year Maintenance CIT11926300 Sole Source

6 07/01/2017 06/30/2020 600,000 NOMAD 3 Year Maintenance CIC8063120 Sole Source

7 07/01/2014 06/30/2017 525,000 NOMAD 3 Year Maintenance CIC866970 Sole Source

8 07/01/2011 06/30/2014 444,000 NOMAD 3 Year Maintenance CIC2583250 Sole Source

9 07/01/2008 06/30/2011 444,000 NOMAD 3 Year Maintenance CIC9346530 Sole Source

10 07/01/2005 06/30/2008 2,447,848

NOMAD License Upgrade and 2 and 1/2 Year Maintenance with 3 1-year renewal options (not picked up) PBC 11991

CIC6119910 Sole Source

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

DOIT is in need of annual maintenance for the NOMAD products in use. NOMAD is a relational database and 4GL (Fourth Generation Language) development product that has been used by State of Illinois agencies for over 19 years. DOIT must continue to procure the necessary NOMAD maintenance and support to ensure that DCFS, DPH, DOT and IRB NOMAD based critical applications and their business that services the citizens of Illinois are not put at risk for not having product maintenance and support.

The following agency applications and business are dependent on the NOMAD products as the critical applications were developed with these products. No other vendor can provide NOMAD maintenance/support.

DCFS – AA/SG Subsidy Support, CANTS Log Tracking, Computerized Case Counting System, Early Childhood Enrollment; ERC & Consent, OES, Permanencies; Statewide Case Assignment (SCA) DPH – Newborn Screening, Long Term Care, Childhood Lead, Adoptions DOT – FHWA weekly draw down and payroll and federal reimbursement for road projects IRB (Racing Board) - PITS system

2. Provide a list and describe in detail the specifications required to satisfy the need:

Annual maintenance on NOMAD, NOMAD Assistance, NOMAD QLIST, NOMAD Collection and NOMAD NAPA for VM products from vendor, Select Business Solutions. These products run on the DOIT IBM z/13mainframe. This maintenance provides product support, version upgrades and software fixes.

Version 7.01 Page 3 of 6

Bulletin Reference Number 27-448DOIT-INFOT-B-52526

Requesting Agency/University Department of Innovation and Technology

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Nomad is a proprietary mainframe database application that was put into use for over 19 years at the State of Illinois. This application is utilized to fulfill various niche needs of DOIT agencies, from payroll and timekeeping, to federally mandated processes such as health facility complaint and review processes. Our agencies created heavily customized workflows that are not able to be recreated in other solutions at this time without development resources, project managers, and approximately 1.2 million dollars in product replacement costs, for retraining the public and internal users. We are currently trying to decommission the Nomad application but due to delays with enterprise standard applications, such as HCM, we are prevented from moving payroll and timekeeping off of the nomad system for DCFS and IDOT. Therefore DOIT is required to update both the mainframe hardware and supporting software for this application until these solutions can be migrated. There are no other vendors or resellers for the Nomad product and maintenance and support are required particularly due to the fact that the agencies do not have Disaster Recovery solutions in place for the products made with this application.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

DoIT must continue to procure the necessary maintenance and support to ensure that DCFS, DPH, DOT applications and business that service the citizens of Illinois are not put at risk.

Select Business Systems is the only vendor that can supply the required maintenance on NOMAD software, the software is copyrighted and only available from the holder of the copyright. NOMAD has been used by various agencies with the State of Illinois for the last 19 years.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

This is a proprietary mainframe database application, there are no other vendors or resellers for the Nomad product and maintenance and support are required. The process of replacing these applications cannot be accomplished quickly or easily and requires significant funding and staff resources. It involves changes to business processes and methodologies; a complete redesign of the application;

significant investments in software, IT hardware and infrastructure, training; full-time commitment of staff resources to complete; and continued maintenance and support of the existing system during the conversion.

While DOIT has undertaken an initiative to rationalize all the applications throughout the IT enterprise, currently there isn't a definite time table for all of these applications using NOMAD to be upgraded, migrated or retired. DOIT attempted to have the software decommssioned by 10/30/2023. However the delay of a HCM and ERM tool solution allowing the agencies to migrate their critical processes, causes further delay, at a minimum until 2027

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

The license and maintenance costs are based on Select Business Systems quotes. Online research does collaborate that the typical rate for Nomad support and maintenance for 1 year averages $325,000. This is an actual cost based on an increase in MIPS for the State use.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

The State will still be required to use this system until it is able to move to a fully integrated system. DOIT has undertaken an initiative to rationalize all the applications throughout the IT enterprise, currently there isn't a definite time table for all of these applications using NOMAD to be upgraded, migrated or retired.

Version 7.01 Page 4 of 6

Bulletin Reference Number 27-448DOIT-INFOT-B-52526

Requesting Agency/University Department of Innovation and Technology

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Failure to execute a contract for ongoing maintenance can put agency critical business applications at risk. Additionally, the loss of software patches, upgrades and technical support could result in malfunction of the software.

Converting this system to a new platform will cost the State millions of dollars in software, hardware, contractual resources, and would take multiple years to accomplish. It is more economically feasible to continue utilizing the present vendor software, maintenance and support in lieu of spending such large amounts of taxpayer dollars to conduct a solicitation for a new product.

The details for conversion have not yet been fully determined but is part of the Application Rationalization Initiative. The cost would most likely be double at the very least for having to run two environments (one legacy and one new) until migration of applications was complete. Additionally, the amount of application development time to re-tool the applications for a potential new environment would not be a sound investment for many reasons including the intention to decommission the Nomad application.

There are no competitors for this product. This is due to the fact that mainframe utilities and software are typically altered and customized via code to fit the exact requirements and the mainframe environment and support offerings are only targeted by specific vendors

10. Is there any additional information you would like to add to justify this sole source?

No

Version 7.01 Page 5 of 6

Bulletin Reference Number 27-448DOIT-INFOT-B-52526

Requesting Agency/University Department of Innovation and Technology

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date 04/29/2026

Printed Name Richard J Kobal Jr E-mail Address Richard.Kobal@illinois.gov

Phone Number

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address christopher.brinkmeyer@illinois.gov

Phone Number 217-524-7057 Date May 19, 2026

Printed Name Chris Brinkmeyer

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-720-6643 Date

Printed Name David Papp E-mail Address David.Papp@Illinois.gov

Version 7.01 Page 6 of 6

Bulletin Reference Number 27-448DOIT-INFOT-B-52526

Requesting Agency/University Department of Innovation and Technology

Sole Source Justification Form - Part II Section I - General Information

Project Title SS Select Business Systems (NOMAD) FY27

Vendor Select Business Systems

Initial Date of Procurement Bulletin Posting May 19, 2026

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-622-1857

Printed Name Ellen H. Daley Date

CPO E-mail Ellen.H.Daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@illinois.gov

NOMAD Collection and NOMAD NAPA for VM products from vendor Select Business Solutions. These products run on the DOIT IBM z13 mainframe (2818-J01, s/n DDAC1). This maintenance will provide for new version, fixes and product support

(NOMAD) FY26 Maintenance

(NOMAD) FY25 Maintenance

1/2 Year Maintenance with 3 1-year renewal options (not picked up) PBC 11991

Language) development product that has been used by State of Illinois agencies for over 19 years. DOIT must continue to procure the necessary NOMAD maintenance and support to ensure that DCFS, DPH, DOT and IRB NOMAD based critical applications and their business that services the citizens of Illinois are not put at risk for not having product maintenance and support.

The following agency applications and business are dependent on the NOMAD products as the critical applications were developed with these products. No other vendor can provide NOMAD maintenance/support.

DCFS – AA/SG Subsidy Support, CANTS Log Tracking, Computerized Case Counting System, Early Childhood Enrollment; ERC & Consent, OES, Permanencies; Statewide Case Assignment (SCA) DPH – Newborn Screening, Long Term Care, Childhood Lead, Adoptions DOT – FHWA weekly draw down and payroll and federal reimbursement for road projects IRB (Racing Board) - PITS system Q2Answer: Annual maintenance on NOMAD, NOMAD Assistance, NOMAD QLIST, NOMAD Collection and NOMAD NAPA for VM products from vendor, Select Business Solutions. These products run on the DOIT IBM z/13mainframe. This maintenance provides product support, version upgrades and software fixes.

Q3Answer: Nomad is a proprietary mainframe database application that was put into use for over 19 years at the State of Illinois. This application is utilized to fulfill various niche needs of DOIT agencies, from payroll and timekeeping, to federally mandated processes such as health facility complaint and review processes. Our agencies created heavily customized workflows that are not able to be recreated in other solutions at this time without development resources, project managers, and approximately 1.2 million dollars in product replacement costs, for retraining the public and internal users. We are currently trying to decommission the Nomad application but due to delays with enterprise standard applications, such as HCM, we are prevented from moving payroll and timekeeping off of the nomad system for DCFS and IDOT. Therefore DOIT is required to update both the mainframe hardware and supporting software for this application until these solutions can be migrated. There are no other vendors or resellers for the Nomad product and maintenance and support are required particularly due to the fact that the agencies do not have Disaster Recovery solutions in place for the products made with this application.

Q4Answer: DoIT must continue to procure the necessary maintenance and support to ensure that DCFS, DPH, DOT applications and business that service the citizens of Illinois are not put at risk.

Select Business Systems is the only vendor that can supply the required maintenance on NOMAD software, the software is copyrighted and only available from the holder of the copyright. NOMAD has been used by various agencies with the State of Illinois for the last 19 years.

and support are required. The process of replacing these applications cannot be accomplished quickly or easily and requires significant funding and staff resources. It involves changes to business processes and methodologies; a complete redesign of the application;

significant investments in software, IT hardware and infrastructure, training; full-time commitment of staff resources to complete; and continued maintenance and support of the existing system during the conversion.

While DOIT has undertaken an initiative to rationalize all the applications throughout the IT enterprise, currently there isn't a definite time table for all of these applications using NOMAD to be upgraded, migrated or retired. DOIT attempted to have the software decommssioned by 10/30/2023. However the delay of a HCM and ERM tool solution allowing the agencies to migrate their critical processes, causes further delay, at a minimum until 2027

for Nomad support and maintenance for 1 year averages $325,000. This is an actual cost based on an increase in MIPS for the State use.

software patches, upgrades and technical support could result in malfunction of the software.

Converting this system to a new platform will cost the State millions of dollars in software, hardware, contractual resources, and would take multiple years to accomplish. It is more economically feasible to continue utilizing the present vendor software, maintenance and support in lieu of spending such large amounts of taxpayer dollars to conduct a solicitation for a new product.

The details for conversion have not yet been fully determined but is part of the Application Rationalization Initiative. The cost would most likely be double at the very least for having to run two environments (one legacy and one new) until migration of applications was complete. Additionally, the amount of application development time to re-tool the applications for a potential new environment would not be a sound investment for many reasons including the intention to decommission the Nomad application.

There are no competitors for this product. This is due to the fact that mainframe utilities and software are typically altered and customized via code to fit the exact requirements and the mainframe environment and support offerings are only targeted by specific vendors